Archivist II - Vacancy

27 Jan 2023 7:58 PM | Anonymous member

Archivist II

Augusta, Maine, United States | Professional & Technical | Full-time | Partially remoteply

Job Class Code: 0282
Grade: 19
Salary: $18.17 - $24.21
Opening: January 27, 2023

Closing: February 24, 2023

The Department of the Secretary of State, Maine State Archives is seeking candidates for an Archivist II position within the Archives Service Division. This important position will ensure access and serve as a reference archivist for Maine State Government’s records, dating from 1636 to the present day. The Maine State Archives is at the beginning of a new phase, as Maine State Government moves from a paper to digital format in records keeping. The Maine State Archives seeks a creative and visionary individual to serve as the Archivist II to ensure access to both paper and digital records for all Maine residents and state agencies. The Archivist II also works closely with the Archivist III to ensure the smooth operations of daily activities of the Archives Services division.

This is professional services work involving archival research and reference services in a specialized area.  This class is differentiated from the Archivist I level in that in the absence of the Archivist III, there are clear responsibilities for coordinating and supervising work of subordinate staff, contract workers, and interns involved in assisting researchers.  Work is performed under limited supervision. The Archivist II reports directly to the Archivist III. The work schedule is Monday through Friday.

The Maine State Archives strives to make the historical records of Maine State Government widely accessible to the public. The mission of the Maine State Archives is to make the operations of state and local government more efficient, more effective, and more economical through records management by preserving and providing access to the public the permanent historical records of Maine in our custody. 


  • The Archivist II monitors Search Room activities, coordinating and overseeing the work of paraprofessional employees in order ensure assistance is provided to users. This includes a primary responsibility to answer reference questions.
  • Primary person to schedule and ensure staff support is assigned for visiting in-person researchers.
  • Researches and references a specialized field or a major segment of records/record groups to develop finding aids for complex subject matter and obscure administrative history.
  • Processes archival collections and catalogs materials in the RM (Access) database and ArchivesSpace and creates finding aids.
  • Speaks before groups, provides tours, and responds to written inquiries from State agencies as needed.

To be successful, you will need:

  • Knowledge of federal and state laws and regulations pertaining to government records.
  • Knowledge of law, rules, and regulations pertaining to confidentiality.
  • Knowledge of software systems related to digital imaging, management, access, and preservation.
  • Knowledge of methods, techniques, and materials used in the care and preservation of permanent records in hard copy and electronic copy.
  • Knowledge of sources, methods, and techniques of scholarly research.
  • Knowledge of Maine and American History.
  • Ability to learn and adapt new technologies.
  • Ability to articulate highly technical concepts and requirements to a variety of audiences.
  • Ability to speak in public.
  • Ability to lift and carry approximately 40 pounds.
  • Ability to climb ladders.

Minimum qualifications: 

  • A six (6) year combination of education, training, and/or professional experience in related archival services, information systems, electronic data storage management, and advanced research methods and techniques.

For more information or questions, please contact: or call (207) 624-9010.


No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including: 

  • Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. 
  • Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,150.80-$11,345.04 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.  
  • Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements
  • Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value). 
  • Retirement Plan – The State of Maine contributes 13.16% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.  
  • Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense. 
  • Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses. 
  • Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office
  • Living Resources Program – Navigate challenging work and life situations with our employee assistance program. 
  • Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive four weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.  
  • Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions. 
  • Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness

Maine State Government is an Equal Opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We provide reasonable accommodations to qualified individuals with disabilities upon request.


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Maine Archives and Museums

P.O. Box 1196, Yarmouth, Maine 04096 

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