Job Opening: Operations Coordinator

08 May 2024 1:28 PM | Anonymous member

Operations Coordinator CIHS Museum

Permanent Part- Time

The Chebeague Island Historical Society is recruiting an Operations Coordinator. This new position reflects the organization’s transition this summer with the retirement of our founding Curator, and our stepping into a new chapter as an organization. Our Board of Trustees is fully engaged and committed to this transition.

Job Description:  CIHS Operations Coordinator has responsibility for administrative aspects of the Museum operations and coordination of employees and programs. CIHS includes a high-quality archive, research center, Museum and Museum Shop. CIHS is reliant on a dedicated pool of volunteers. The Operations Coordinator responsibilities range from day-to-day operations to working with the Board to develop and implement future special events. Oversight of volunteer recruitment and coordination is key to the success of this individual. Reports to the Board President. This is a part-time permanent position of 24 hours per week, with a flexible schedule.

Pay rate:  $25 to $29 per hour, depending on experience.


Operations and Programming

       Oversee Museum Shop Coordinator, Membership Coordinator, volunteer list and hours. Responsible for timely submission of staff hours to bookkeeper.

       Coordinate seasonal opening, closing, maintenance and cleaning of facility.

       Oversee and perform Admin duties to include:

-Phone and email.

- Registration upkeep for professional organizations.

-Organization of incoming donated/loaned artifacts.

-Maintain all Social Media outlets, Monthly Calendar submissions and other regular member communications.

-Order and/or approve purchasing supplies to support office, collection storage, exhibit, and Museum Shop.

       Support development and completion of Sloop’s Log.

       Coordinate update and maintenance of permanent Exhibit.

       Function as liaison to wider island community and support partnerships with organizations (e.g., book reading with library)

       Function as a public representative for the Museum in the community.

       Develop with the Board yearly program calendar.

       Work with committees to implement Museum goals.

       Attend and contribute to agenda of Board meetings.

       Coordinate and support Annual Fund and timely mailing.

       Engage and cultivate relationships with other island nonprofits.

       Oversee cash register operations, including weekly bank deposits.

       Organize and oversee recruitment and support of volunteer workforce.


       Update all Social Media outlets by writing and designing posts, Monthly Calendar submissions and other regular member communications on Facebook and Instagram.

       Update website content with help from volunteer.

Collections Support

       Maintain communication with Collections Committee and volunteers.

       Ensure the long-term conservation of the Museum artifacts by monitoring – light, humidity, pests.

       Identify collection storage needs. Plan best ways to utilize space.

Building and Grounds

       Coordinate with Maintenance Committee to maintain Museum building and grounds.

        Supervise contract workers for lawn, pests, cleaning, repairs, plowing and trash removal.

       Undertake minor building maintenance duties (e.g., changing light bulbs, removing office trash, and the like).

Skills and experience required:

  • ·         Staff management
  • ·         Proficient in Microsoft Excel, Word, and related programs: experience working with databases.
  • ·         Demonstrated writing skill.

Other duties as assigned.

Please send all inquiries to: 

Beth McNulty, President CIHS  :

Never miss an event or important update - Sign up to receive news from MAM!

Join now! Start receiving benefits of membership.

Donate! Support Maine's collecting institutions with a tax-deductible gift.

Use the MAM member app by Wild Apricot to register for events, manage your member profile, and access the member directory.

Maine Archives and Museums

P.O. Box 95, Portland, Maine 04112 

Powered by Wild Apricot Membership Software