Maine Archives & Museums Jobs and Internships

Curator of Education and Community Engagement | Saco Museum

Dyer Library/Saco Museum — Thu, 05 Nov 2026 13:34:56 GMT

Curator of Education and Community Engagement

The Curator of Education and Community Engagement is an innovative, agile, and forward-thinking professional who will help spearhead a whole new way of experiencing the museum and archival collections of Dyer Library/Saco Museum. This role focuses on designing dynamic, interactive, and accessible educational programming, interpretive approaches, and community partnerships at the Saco Museum. The position develops public initiatives for learners of all ages while collaborating seamlessly with the active library departments to complement youth offerings and expand outreach across the region. A successful candidate brings high adaptability, creative problem-solving, and a passion for bringing community curiosity to life in unexpected, multi-sensory, and inclusive ways.

Full Time, Non-Exempt, The salary range is $52,000-$55,000 depending on qualifications, and DLSM offers fully covered employee health insurance, retirement plan, flexible paid time off, and professional development opportunities.

For more information and to apply, please visit: https://dyerlibrarysacomuseum.org/employment/

Boat Plans Processing Assistant

Maine Maritime Museum — Wed, 23 Sep 2026 19:08:26 GMT

Position Title: Boat Plans Processing Assistant (Temporary)

Overview

Maine Maritime Museum is an independent, nonprofit institution dedicated to connecting people to the past, present, and future of Maine’s waterways and their global reach. Since this history includes different backgrounds, perspectives, and voices—and because our museum welcomes visitors from around the world—our institution is firmly committed to diversity, equity, accessibility, and inclusion. If you believe museums play a vital role revealing the past, informing the present, and shaping the future, we invite you to join our team. You will join us on the beautiful banks of the Kennebec River, on a twenty-acre campus where collaboration and creativity are encouraged.

Position Summary

The Processing Assistant will enhance access to primary source materials in the Nathan R. Lipfert Research Library. The primary role of the position is to sort, identify, and inventory a plans collection representing Maine-built working and pleasure craft, making information about the collection accessible via the museum's online collections management system. Related photographs and archival materials are also within the scope of the project.

The collection features the work of the Day family who were active designers and builders on the Blue Hill Peninsula for three-generations. With many of their designs still afloat today, these materials have both historical and contemporary significance, providing insight into the evolution of Downeast boat design and promoting an appreciation for classic motor vessels.

Reporting to the Curator of Collections, the Processing Assistant will gain experience with all aspects of archival processing while working closely with other staff and volunteers as needed.

Specific Duties

Perform physical processing tasks such as light cleaning, labeling, reorganizing, and rehousing materials using approved methods and materials.

Identify and inventory collection contents using established document formatting and terminology.

Digitize and catalog select materials.

Qualifications

High School Diploma or equivalent.

Demonstrated knowledge of boat types and naval architecture.

Experience using word-processing software and spreadsheets.

Excellent written and organizational skills.

Ability to perform repetitive tasks with close attention to detail.

Ability to work independently or in close collaboration within a team.

Desire and openness to learn new skills and methodologies.

Previous experience in museum archives environment a plus.

Regional historical and maritime history knowledge a plus.

Terms & How to Apply

This temporary position is hourly and will not exceed a total of 350 hours to be completed between November 2026 and May 2027. Compensation for this opportunity is $20/hr and the position is not eligible for benefits. Please submit a cover letter and resume to hr@maritimeme.org with the subject line “Boat Plans Processing Assistant.” Review of applications will begin immediately.

This position is subject to sex offender and criminal background checks.

Maine Maritime Museum is an equal opportunity employer and does not tolerate discrimination based on race, color, religion, national origin, gender identity, sexual orientation, physical or mental disability, age, protected genetic information, status as a parent, marital status, political affiliation, or any other basis prohibited by applicable law.

Director of Public Programs & Visitor Experience | Abbe Museum - Bar Harbor, Maine

Abbe Museum — Tue, 18 Aug 2026 17:14:10 GMT

Director of Public Programs & Visitor Experience | Abbe Museum - Bar Harbor, Maine

Type: Full-time, Experienced

Required Education: Undergraduate Degree (or Equivalent)

Salary: $70,000 – $85,000 DOE, plus benefits

Position Summary

The Director of Public Programs & Visitor Experience provides strategic and operational leadership for all public-facing programs, visitor services, and earned revenue at the Abbe Museum. This position is responsible for the museum's admissions, program, and event revenue lines, and for ensuring that every visitor encounter — from first arrival to final impression — reflects the Abbe's commitment to Wabanaki voices, cultural authenticity, and broad public access.

The Director designs and stewards a year-round program calendar that serves the museum's mission, drives attendance and earned income, and advances the museum’s strategic vision through the 100th Anniversary year and beyond. This is a senior leadership role with direct budget authority, staff oversight, and active participation in institutional planning.

Roles and Responsibilities

Revenue & Financial Management

Own and manage the earned revenue budget, including admissions, shop sales, program fees, and ticketed events.
Set annual revenue targets in partnership with the Deputy Director and Finance; report monthly against goals.
Develop pricing strategies, package offers, and program structures that grow program income while maintaining access.
Monitor attendance data, yield-per-visitor, and program ROI; adjust the programming mix accordingly.
Manage shop budget, forecast sales, and provide regular updates on product performance and market trends.
Work with Advancement on grant support for programming, including tracking and reporting of major grants and other program-related funding.

Public Programs

Design and manage a year-round, multi-format public program calendar aligned with exhibitions, the Wabanaki cultural calendar, and seasonal visitation patterns.
Develop and maintain relationships with Wabanaki artists, thought leaders, and culture bearers; ensure Wabanaki voices are centered in all programming.
Supervise and support the Curator of Education’s work to develop and present high-quality adult, family, school group, and tour programming across both the downtown Bar Harbor site and Sieur de Monts.
Evaluate program effectiveness through attendance data, participant feedback, and revenue outcomes; sunset underperforming programs and scale what works.

Visitor Experience

Set the standard for visitor experience across all public-facing touchpoints, including front-of-house, wayfinding, interpretation, and accessibility.
Hire, supervise, and support the seasonal visitor services staff; develop training protocols and service standards.
Develop and/or determine inventory, negotiate terms, and analyze performance. Build relationships with new artists/suppliers.
Oversee online and onsite POS for admissions, sales, and program registration.
Partner with the Director of Exhibitions & Collections on interpretive content and the in-gallery visitor experience.

Site & Operations

Oversee visitor operations at both museum sites and coordinate with key team members on scheduling, staffing, programs, and facility logistics.
Coordinate with facilities and operations staff to support interpretive technology.

Institutional Leadership

Serve as a member of the senior leadership team; participate in strategic planning, budget development, and board presentations as needed.
Represent the museum at community events, tourism partnerships, and professional associations.
Collaborate with Advancement on program promotion, content, and audience development.

Qualifications

Required

5 years of progressive experience in museum education, public programming, or visitor experience, with at least 3 years in a management role.
Demonstrated experience managing earned revenue — admissions, shop sales, ticketed programs, or events — with measurable results.
Experience with principles of collaborative, community-centered museum practice.
Strong organizational and budget management skills; comfort with financial reporting and data analysis.
Proven ability to supervise and develop staff in a team-oriented environment.
Excellent communication skills, written and verbal; comfortable representing the institution publicly.

Preferred

Experience in a small-to-mid-size museum ($500k–$2M operating budget) where staff wear multiple hats.
Experience working with, and demonstrated respect for, Indigenous communities.
Knowledge of Wabanaki history, cultures, and communities, or Indigenous communities.
Familiarity with point of sale systems (e.g., Shopkeep, Lightspeed) and basic visitor data tools.
Experience in seasonal or tourism-dependent operations.

Application Instructions

We will be accepting applications until the position is filled. To apply, please email a cover letter, resume, and contact information of two references to:

Jill Sawyer, Deputy Director

search@abbemuseum.org

Collections & Archives Internship

Sanford-Springvale Historical Society — Wed, 29 Jul 2026 22:29:03 GMT

Sanford-Springvale Historical Society

505 Main Street

Springvale, ME 04083

207-490-1028

Join the team as an intern! You will discover the secret, fast-paced, behind-the scenes workings of a historical society and museum by assisting in the daily duties of curation and archival research. This is the internship for you if you would like real-world experience in curatorial studies.

You will assist in the preparation of documentation for changing exhibitions, outgoing loans and the permanent collections documentation, analyze collection records, data entry into Past Perfect database of object and accession records, archive files, including surveying and organizing under the instruction of the Executive Director and Curator, learning to work with committees, research projects pertaining to donors, loans and object records as they arise, train in object handling, and learn how to maintain the collection.

Internship Qualifications: College student with knowledge of and an appreciation for history and a demonstrated ability in paying attention to details. The ability to work well with staff throughout the organization is essential.

Duties/Responsibilities:

The Collections Intern is responsible for supporting the Executive Director and Curator through research, correspondence, and administrative assistance related to the Collection.

The intern will also:

• Assist with the building and organization of collection files, provenance research, and the organization of collection image files

• Compile and update biographical information for all files

• Possibly conduct an oral history project

• Input relevant information within Past Perfect database

• Assist with all collection and archival correspondence

Go on a field trip to examine the archives/collections of another historical site or museum

PREFERRED REQUIREMENTS

• History or museum studies candidate with a demonstrated familiarity with small community relations

• Familiarity with Microsoft Office (Word, Excel, and PowerPoint) is essential

• Cataloguing and database experience (Past Perfect) is preferred but training is provided

• Individuals should have excellent verbal and written communication skills, must be organized, flexible, detail oriented, and able to work independently and collaboratively on multiple projects

Undergraduate students are expected to put in a normal semester of 14 weeks; Graduate students are expected to put in a normal semester of 12 weeks

Stipend: $2,000 per semester per internship.

Interested students should email their resume and cover letter to Patricia Violette-Adams at: pviolette@sanfordhistory.org. Please put COLLECTIONS INTERNSHIP in the subject line. All materials are due by September 1, 2026.

Project Archivist, Jesup Memorial Library, Bar Harbor ME

Maine Archives and Museums — Tue, 14 Jul 2026 19:41:28 GMT

Project Archivist, Jesup Memorial Library, Bar Harbor ME - full-time, 1 year term position

About the Position
Jesup Memorial Library seeks an enthusiastic, highly organized, and detail-oriented archivist to take on a once-in-a-lifetime project: moving the Jesup’s archives and special collections into a newly-constructed, climate-controlled archives facility overlooking three of Acadia National Park’s most iconic peaks, and making those collections available for research. This position offers an exciting opportunity to steward and establish access to a unique regional collection.

About the Collections
The collections that comprise the Jesup’s archives and special collections include historical newspapers, rare books, a vertical file, institutional records from the library, historic maps, and two major manuscript collections related to the founding of Acadia National Park: the Creating Acadia National Park Research Archive and the Chapman Archive. Collections are currently housed on- and off-site, and the Project Archivist will facilitate their relocation to the new archives.

Primary Responsibilities
Collection Relocation & Processing (40%)

Arrange for off-site collections to return to the Jesup
Move on-site collections to their new location
Survey manuscript and map collections and physically arrange them in archival-quality housing
Process and describe materials
Develop new and maintain existing collection finding aids

Documentation & Planning (40%)

Document collection organization, workflows, and procedures
Develop and implement standardized policies for accessioning, processing, and access
Work with the Library Director to develop a preservation and collections management plan
Identify priorities for preservation, processing, and digitization
Establish digitization workflows following best practices and in partnership with History Trust colleagues
Document systems to support long-term stewardship of the collection

Outreach & Engagement (20%)

Assist researchers, students, and the public with research inquiries
Supervise and train volunteer(s)
Develop physical and online exhibits, programs, or presentations related to the collection

Qualifications
We encourage candidates who see themselves broadly represented below to apply.

Required

Bachelor’s degree
Strong organizational, analytical, and research skills
Experience working with archival or museum collections
Ability to work independently and manage long-term projects
Excellent communication and public service skills and an interest in working with Bar Harbor’s diverse local, seasonal, and tourist communities
Ability to pass a background check

Preferred

MLS with archives or special collections focus or master’s degree in museum studies, public history, archives, or related field
Experience with front-end web development, e.g. HTML, CSS, Javascript
Familiarity with image processing software and understanding of different digital file formats
Familiarity with digitization, metadata, or collections management systems
Interest in Acadia National Park, Bar Harbor, or Downeast Maine

Equivalent combinations of education and relevant experience will be considered.

Conditions

One year term with possibility of renewal for a second year
40 hour work week
On-site position
Reports to the Library Director, works closely with the Collections Manager

Compensation

$23-$25/hour, commensurate with experience
80% employer-paid health, dental, and vision insurance
22 days PTO (12 holidays and 10 vacation days)
Paid sick leave
SIMPLE IRA retirement plan with 3% employer match, beginning January 2027

How to Apply
Submit a cover letter explaining your interest in this position, a resume, and contact information for three professional references to: director@jesuplibrary.org. Review of applications will begin July 17, 2026. Position will remain open until filled. References will not be contacted without candidate approval.

Visitor Experience Supervisor - Maine Mineral & Gem Museum, Bethel

Maine Archives and Museums — Thu, 28 May 2026 16:59:55 GMT

Job Description

The Visitor Services Supervisor is responsible for day-to-day operations and team performance within Admissions and the Museum Store. Primary duties include coaching staff, ensuring operational compliance, driving customer satisfaction, and resolving on-the-spot escalations. Reporting directly to the Director of Retail & Visitor Services (DRVS), the Visitor Services Supervisor serves as the bridge between frontline staff and upper management. This hands-on leadership role requires excellent problem-solving, schedule management, and interpersonal skills to maintain smooth workflow and high-quality service.

Key Responsibilities

● Team Leadership & Scheduling: Coordinate shift coverage, delegate tasks to floor staff, and manage breaks to ensure appropriate coverage during peak and off-peak hours.
● Staff Development: Coordinate with the DRVS to train and onboard new hires, monitor associate performance, and provide constructive feedback to boost morale and productivity.
● Customer Experience: Act as the first point of contact for complex customer complaints, turning difficult situations into positive resolutions.
● Operational Standards: Uphold safety protocols, cleanliness requirements, and visual or procedural guidelines.
● Inventory & Reporting: Oversee daily stock levels, track Key Performance Indicators (KPIs), and report any disciplinary, inventory, or workflow issues to senior management.

Other Duties

● Perform daily administrative operations such as answering phones, email enquiries, and preparing financial reports.
● Assist DRVS with group and special tour scheduling and coordination.
● Oversee daily opening and closing procedures.
● Support administrative staff and DRVS as needed.
● Assist with the coordination of special events and programs as they intersect with frontline operations.
● Other duties as assigned.

Requirements

● Experience: 1–3 years of experience in a frontline, lead, or junior supervisory role within retail, ticketing, customer service, or related industry.
● Cash Handling: 1–3 years of cash handling experience required.
● Communication: Strong verbal communication skills to instruct teams, liaise with management, and converse with guests.
● Problem-Solving: Ability to remain calm under pressure and make swift,
effective decisions.
● Time Management: Highly organized with the ability to multitask and adjust team priorities dynamically.
● Flexibility: Ability to work flexible hours, including evenings and weekends.
● Education: High school or equivalent (Required)

Job Type: Full-time
Pay: Starting at $23 to $24 per hour, depending on experience
Hours: 32 hrs/week (average), occasional opportunity for additional hours, Thursday - Sunday, 8 hour shifts, 9a-5p
Weekends and occasional evenings required
Benefits:
Paid vacation - 2 weeks
Maine Earned Pay Leave (MEPL) - 48 hours/year
Annual paid holidays (8)
Monthly healthcare reimbursement (ICHRA)
Retirement savings - Voluntary employee contributions to Maine Retirement Investment Trust (MERIT)
Museum membership and generous store discount
Free parking
Work Location: In-person

How to Apply

Please submit a cover letter and resume to mkroenke@mainemineralmuseum.org with the position title and your name in the subject line.

Maine’s First Ship seeking Visitor Services Associate (Seasonal, Part-Time)

Tue, 12 May 2026 18:12:13 GMT

Maine’s First Ship seeking Visitor Services Associate (Seasonal, Part-Time)

Schedule: 18 hours/week (Thursday, Friday, Saturday 9:30am-3:30pm)
Season: June – September
Compensation: $18/hour

Position Overview The Visitor Services Associate serves as the welcoming face of the organization, providing exceptional customer service and creating a positive, engaging experience for all visitors. This role supports daily operations at the visitor center, assists with admissions and retail sales.

This is a part-time, seasonal position ideal for someone who enjoys working with the public, has an interest in history or education, and thrives in a dynamic, small-team environment.

To apply, please send résumé, letter of interest, and 3 references to info@mfship.org

Key Responsibilities

Visitor Engagement & Customer Service

Greet visitors warmly and serve as the first point of contact

Provide orientation to the site, exhibits, and daily programming

Answer questions about the organization, local area, and historical topics

Admissions & Retail Operations

Process admissions, memberships, and program registrations

Operate point-of-sale (POS) system for gift shop purchases

Maintain accurate cash handling and daily sales reconciliation

Assist with merchandising, restocking, and maintaining an attractive retail space

Site Operations

Open and close the visitor center as scheduled

Ensure spaces are clean, organized, and visitor-ready

Monitor exhibits and report any maintenance or safety concerns

Support setup and breakdown of programs and events

Program Support

Help manage visitor flow during busy periods or special events

Provide logistical support for staff and volunteers

Qualifications

Strong interpersonal and communication skills

Friendly, reliable, and professional demeanor

Ability to work independently and as part of a small team

Comfort handling money and basic technology (POS systems, tablets, etc.)

Previous customer service, retail, or hospitality experience preferred

Interest in history, museums, or education a plus

Physical Requirements

Ability to stand for extended periods

Ability to lift up to 25 lbs occasionally

Comfortable working both indoors and outdoors in varying weather conditions

Schedule & Commitment

Thursdays, Fridays, and Saturdays (approximately 6 hours per day)

Availability required for the full season (June through September), including occasional holidays or special events

What We Offer

A collaborative and mission-driven work environment

Opportunities to learn about local history and public engagement

Hands-on experience in museum and nonprofit operations

Now Hiring: NEDCC Preservation Specialist

Northeast Document Conservation Center — Fri, 27 Mar 2026 17:54:47 GMT

The Northeast Document Conservation Center (NEDCC) is seeking a Preservation Specialist to support its national training, consulting, and outreach programs!

This full-time role may be based in Massachusetts, hybrid, or fully remote within the contiguous U.S. Responsibilities include conducting preservation assessments, advising cultural heritage organizations, developing workshops and webinars, and contributing to projects and professional outreach.

Job description and application details: https://www.nedcc.org/assets/media/documents/Employment/2026-NEDCC_PS-Specialist.pdf

(Correction to the description: Remote work applies to applicants working within the contiguous U.S.)

Founded in 1973, NEDCC is a nonprofit that preserves cultural heritage collections nationwide. NEDCC staff support institutions and individuals through expert services in book, paper, and photograph conservation, digital imaging, audio reformatting, and preservation consulting and training.

Learn more about Preservation Services:

Preservation Training: https://www.nedcc.org/preservation-training/training-about
Assessments and Consultations: https://www.nedcc.org/assessments-and-consultations/about
Preservation Staff: https://www.nedcc.org/about/staff/preservation-services

Kindly,
Ryn Marchese
Marketing Manager
Northeast Document Conservation Center

Volunteer Coordinator

Tue, 24 Mar 2026 13:29:51 GMT

Volunteer Coordinator

Maine’s First Ship (MFS)
Bath, Maine

Maine’s First Ship is a nonprofit organization dedicated to preserving and sharing Maine’s maritime heritage through the replica of the 1607 pinnace Virginia, hands-on education, and community engagement. Volunteers are at the heart of our work, supporting programs on the vessel, at the Freight Shed, and throughout the community.

Position Overview

The Volunteer Coordinator is responsible for building, supporting, and sustaining a strong, engaged volunteer corps for Maine’s First Ship. This part-time, year-round position focuses on recruiting, training, scheduling, and retaining volunteers across all MFS activities, while fostering a positive, organized, and welcoming volunteer experience.

This role works closely with the Executive Director and program staff and serves as the primary point of contact for volunteers.

Position Details

Status: Part-time, year-round
Hours: Approximately 500 hours annually
- Most months: ~10 hours per month
- Peak season (June–August): approximately 15–22 hours per week
Compensation: $21–$24 per hour, depending on experience
Start Date: April 2026

Key Responsibilities

Volunteer Recruitment & Onboarding

Recruit volunteers for all MFS needs, including vessel-based activities, Freight Shed operations, events, education programs, and special projects
Serve as the primary point of contact for prospective volunteers
Coordinate volunteer onboarding, orientation, and required paperwork

Training & Support

Coordinate and support volunteer training, in collaboration with staff and experienced volunteers
Ensure volunteers understand their roles, expectations, and safety requirements
Provide ongoing support, communication, and problem-solving to ensure positive volunteer experiences

Scheduling & Coordination

Schedule all volunteers across MFS activities, including:
- Vessel-based programs
- Freight Shed operations
- Events and public programs
- Task- and project-based volunteer work
Maintain clear, accurate schedules and communicate updates in a timely manner

Volunteer Retention & Recognition

Develop and implement strategies to retain volunteers and build long-term engagement
Coordinate volunteer recognition efforts, including appreciation events, acknowledgments, and milestones
Purchase and manage volunteer swag and recognition items within established budgets

Administrative & Tracking Duties

Maintain accurate volunteer records, hours tracking, and participation data
Support light administrative reporting related to volunteer engagement and impact

Communications & Outreach

Assist with volunteer-related communications, including emails and updates
Contribute to volunteer-focused social media content in coordination with staff
Create events that recruit and retain volunteers

Qualifications

Experience coordinating volunteers or working in volunteer-driven organizations (nonprofit experience preferred)
Strong organizational and scheduling skills
Excellent communication and interpersonal skills
Ability to work independently and collaboratively
Comfort with basic administrative tracking tools and scheduling systems
Interest in maritime history, education, or community-based nonprofits is a plus

Work Environment

Combination of remote work and on-site presence in Bath, Maine
Seasonal, flexible schedule with increased hours during summer months
Some evenings and weekends required during peak season and events
On site seasonally three days a week to support customer experience

How to Apply

Applications will be accepted beginning March 2026.

Please email a letter of interest and resume to:

Matt Blazek
Interim Executive Director, Maine’s First Ship
matt@mfship.org

Maine’s First Ship is an equal opportunity employer and welcomes applicants from all backgrounds who share our mission and values.

Director of Education & Outreach at Old Bristol Historical Society

Maine Archives and Museums — Tue, 03 Mar 2026 12:26:02 GMT

Old Bristol Historical Society (OBHS) seeks an energetic Director of Education and Outreach to coordinate the organization’s educational programming and community engagement efforts. Key responsibilities are the development of educational programs for all ages, the production of exhibits at the OBHS History Center and Mill at Pemaquid Falls, the implementation of communications strategies across a variety of platforms, and ensuring that our facilities are open to the public.

Salaried position, 20-30 hours per week, compensation range $32,500-$46,160 depending on negotiated work hours and experience.

See oldbristolhistoricalsociety.org for a complete job description found under the “Join Our Team” tab on the homepage.

Apply to: oldbristolhistoricalsociety03@gmail.com with cover letter, resume and the names of three references.

Assistant Director

Friends of Fort Knox — Tue, 03 Feb 2026 14:40:05 GMT

COMPANY DESCRIPTION: Friends of Fort Knox (FoFK) is a non-profit organization responsible for managing Fort Knox Historic Site, one of the best-preserved Civil War-era military fortifications in New England, located in Prospect, Maine along the Penobscot River. Formed in 1992, FoFK has raised millions to preserve the historical integrity of the 150-year-old site. In addition to the Fort, FoFK oversees the Penobscot Narrows Bridge Observatory, which offers breathtaking 360-degree views of coastal Maine and is celebrated for its innovative design and historical significance. With the assistance of a dedicated volunteer board, seasonal staff, and volunteers, FoFK hosts notable programs, including Civil War reenactments, Medieval Faire, Shakespeare performances, Wizarding Weekend and monthly Ghost Tours and Camps. The organization thrives on its mission of historical preservation and community engagement.

ROLE DESCRIPTION: The Assistant Director will play a key leadership role in daily park operations and financial management of both Fort Knox Historic Site and the Penobscot Narrows Bridge Observatory. The selected candidate reports to and collaborates with the Executive Director to manage restoration projects, accomplish business and administrative tasks as well as those unique to non-profit organizations including membership, grant writing, and fundraising This full-time, on-site position in Prospect, ME, will oversee seasonal staff, coordinate volunteer efforts, support marketing efforts, assist with event planning/execution, and ensure an excellent visitor experience. The role also involves budget monitoring, fostering community partnerships, and carrying out the organization's mission of historical preservation and public education.

CORE RESPONSIBILITIES:

Provide business and administrative management (human resources, IT, payroll, contracts, insurance, Annual Report, Charitable Solicitations License/IRS 990).
Assist Executive Director in financial management including banking, bookkeeping in QB Online, reporting, budgeting, invoicing, cash/donations, IRS and sales taxes.
Oversee all departments (Operations, Observatory, Gate, Gift Shop, Admin, Tour Guides, and volunteers) including staffing/training/scheduling and being able to fill-in as needed.
Ensure compliance with state and federal rules, laws and regulations and recommend process changes as necessary.
Perform general office administration role (computer/office equipment, copy/scan/print, shift scheduling, phone/e-mail/mail communication, filing, policy creation, supply and merchandise inventory and ordering).
Develop and maintain positive, productive, and functional relationships with staff, volunteers, vendors and visitors often serving as a resource, communicator and collaborator with local community and state entities.
Manage organizational website and social media platforms; create/design informational and promotional material, merchandise,
Plan, manage and execute small to intermediate sized preservation/restoration projects and fundraising events.
Manage FoFK Membership Program (database, solicitation, mail/email correspondence, renewal, recruiting and donations).
Assist Executive Director to coordinate scheduling, agendas, minutes and materials (finance and project status reports) for the Board of Directors.
Assume other responsibilities or duties as assigned by executive director

QUALIFICATIONS:

Preferred - bachelor’s with 3+ years executive/administrative support role, business and/or nonprofit experience or Minimum – Associate w/2 years related experience.
Emotionally Intelligent; maintains objectivity, good judgment, and can solve problems and make timely and effective decisions in absence of the director.
Proficiency with QuickBooks, Excel, Word and experience with Zoom, Canva, PPT
Leadership and team management skills, including negotiation, de-escalation, and conflict resolution with the ability to supervise and motivate staff and volunteers
Strong communication, public speaking and interpersonal skills using correct grammar, robust vocabulary, and appropriate level of judgment.
Professional, organized, and detail focused; familiar with office management functions (phone/email etiquette, filing, confidentiality)
Skilled in marketing, including managing Website and Social Media platforms (Wix, Facebook, Google, YouTube, Instagram, Twitter/X, LinkedIn) to promote events.
Excellent customer service – friendly demeanor, assisting, knowledgeable
Demonstrates professionalism, responsibility and ethical behavior in all activities.
Able to learn new things and work with minimal guidance yet effectively collaborate, support, motivate and lead others as appropriate.
Exhibits accuracy, precision, attention to detail, consistency, and ability to work under pressure and meet multiple deadlines in all work efforts.
Experience or interest in historical preservation, museums, project management, or cultural heritage is a plus.

POSITION TERM: Year-round full-time, on-site - 32-40 hrs. per week, must have flexibility to work evenings and/or weekends as needed. Effective start: mid-April 2026

COMPENSATION & BENEFITS: $24-$35/hr = $50,000-$70,000/yr based on experience & qualifications; flexible work hours, Paid vacation/time off, Paid family and medical leave per Maine’s state program. Negotiable retirement fund and Health Insurance support options.

PHYSICAL REQUIREMENTS: The ability to sit and/or stand for long periods, ability to lift 35 pounds, bending, walking, driving (golf cart/gator), cleaning, hand dexterity sufficient to manage keyboard functions and visual acuity. Occasional travel will be necessary. The noise level in the work environment is usually moderate, consistent with a typical office and outdoor environment although there may be unexpected instances of loud sounds.

We recognize that no candidate will meet every qualification listed. If you are excited about this role and believe your experience and skills will contribute meaningfully to our mission, we encourage you to apply! The Friends of Fort Knox is an Equal Opportunity Employer.

INQUIRIES: Contact Dean Martin at admin@fortknoxmaine.com, 207-469-6553 or mail Friends of Fort Knox, P.O. Box 456, Bucksport, ME

APPLICATION PROCESS:

Cover letter (1 page)
Current CV or resume
Contact information for three job-related references (at least one supervisory)
Application reviews begin February 1st, 2026 and continue until the position is filled

POSITION INFORMATION:

Department: Admin/Office/Finance
Term – Full Time - 32-40 hours
Schedule: 4-5 days/week-incl 1 wknd day
Time - Varies (usually 9am-5pm)
Preferred Education: Bachelor’s degree or
Preferred Exp: 3+ yrs admin/exec
Min Education: Associate degree or
Min Exp: 2+ yrs admin/exec

Maine Archives & Museums Jobs and Internships

Curator of Education and Community Engagement | Saco Museum

Boat Plans Processing Assistant

Director of Public Programs & Visitor Experience | Abbe Museum - Bar Harbor, Maine

Collections & Archives Internship

Project Archivist, Jesup Memorial Library, Bar Harbor ME

Visitor Experience Supervisor - Maine Mineral & Gem Museum, Bethel

Maine’s First Ship seeking Visitor Services Associate (Seasonal, Part-Time)

Now Hiring: NEDCC Preservation Specialist

Volunteer Coordinator

Volunteer Coordinator

Maine’s First Ship (MFS)Bath, Maine

Position Overview

Position Details

Key Responsibilities

Volunteer Recruitment & Onboarding

Training & Support

Scheduling & Coordination

Volunteer Retention & Recognition

Administrative & Tracking Duties

Communications & Outreach

Qualifications

Work Environment

How to Apply

Director of Education & Outreach at Old Bristol Historical Society

Assistant Director

Maine’s First Ship (MFS)
Bath, Maine