Maine Archives & Museums Jobs and Internships

Boat Plans Processing Assistant

Maine Maritime Museum — Wed, 23 Sep 2026 19:08:26 GMT

Position Title: Boat Plans Processing Assistant (Temporary)

Overview

Maine Maritime Museum is an independent, nonprofit institution dedicated to connecting people to the past, present, and future of Maine’s waterways and their global reach. Since this history includes different backgrounds, perspectives, and voices—and because our museum welcomes visitors from around the world—our institution is firmly committed to diversity, equity, accessibility, and inclusion. If you believe museums play a vital role revealing the past, informing the present, and shaping the future, we invite you to join our team. You will join us on the beautiful banks of the Kennebec River, on a twenty-acre campus where collaboration and creativity are encouraged.

Position Summary

The Processing Assistant will enhance access to primary source materials in the Nathan R. Lipfert Research Library. The primary role of the position is to sort, identify, and inventory a plans collection representing Maine-built working and pleasure craft, making information about the collection accessible via the museum's online collections management system. Related photographs and archival materials are also within the scope of the project.

The collection features the work of the Day family who were active designers and builders on the Blue Hill Peninsula for three-generations. With many of their designs still afloat today, these materials have both historical and contemporary significance, providing insight into the evolution of Downeast boat design and promoting an appreciation for classic motor vessels.

Reporting to the Curator of Collections, the Processing Assistant will gain experience with all aspects of archival processing while working closely with other staff and volunteers as needed.

Specific Duties

Perform physical processing tasks such as light cleaning, labeling, reorganizing, and rehousing materials using approved methods and materials.

Identify and inventory collection contents using established document formatting and terminology.

Digitize and catalog select materials.

Qualifications

High School Diploma or equivalent.

Demonstrated knowledge of boat types and naval architecture.

Experience using word-processing software and spreadsheets.

Excellent written and organizational skills.

Ability to perform repetitive tasks with close attention to detail.

Ability to work independently or in close collaboration within a team.

Desire and openness to learn new skills and methodologies.

Previous experience in museum archives environment a plus.

Regional historical and maritime history knowledge a plus.

Terms & How to Apply

This temporary position is hourly and will not exceed a total of 350 hours to be completed between November 2026 and May 2027. Compensation for this opportunity is $20/hr and the position is not eligible for benefits. Please submit a cover letter and resume to hr@maritimeme.org with the subject line “Boat Plans Processing Assistant.” Review of applications will begin immediately.

This position is subject to sex offender and criminal background checks.

Maine Maritime Museum is an equal opportunity employer and does not tolerate discrimination based on race, color, religion, national origin, gender identity, sexual orientation, physical or mental disability, age, protected genetic information, status as a parent, marital status, political affiliation, or any other basis prohibited by applicable law.

Program and Curatorial Assistant

Museums of the Bethel Historical Society — Tue, 01 Sep 2026 14:03:51 GMT

The Museums of the Bethel Historical Society (MBHS) seeks a full-time Program and Curatorial Assistant to assist with collections management, research, exhibit preparation, program planning and operations, and volunteer coordination.

The position is ideally suited to an enthusiastic and self-directed individual who is comfortable handling diverse responsibilities in a small organization and eager to develop skills in all areas of museum management. The successful candidate will receive training and increasing responsibility over time.

Located in Bethel, Maine, the Museums of the Bethel Historical Society (MBHS) is a nonprofit organization dedicated to collecting and interpreting the history of western Maine and northern New Hampshire. MBHS operates two museums, the Museum of Regional History and Mason House Museum, and a research library and archives, the Huntoon Research Center.

Position Title: Program and Curatorial Assistant
Status: Full-time, salaried, non-exempt
Normal schedule: 35 hours per workweek, with occasional additional hours as needed, up to 40 hours per workweek
Salary Range: $40,000-45,000 / year
Reports to: MBHS Executive Director / Curator
Posting Date: September 1, 2026
Application Deadline: October 1, 2026, 11:59 p.m.
Expected Start Date: January 1, 2027

Position Summary

The Program and Curatorial Assistant (PCA) is responsible for assisting the Executive Director and MBHS working groups with a variety of task related to programs, exhibits, and collections. The position will also serve as a volunteer and working group coordinator.

Direct Reports

The position does not supervise other staff members but does coordinate volunteers and interns.

Functions and Responsibilities

The position has responsibilities in five main areas, as well as general responsibilities shared with other staff members.

(Percentages are approximations; actual distribution of duties varies throughout the year.)

Collections Registration and Projects (30%)

Accessioning and tracking donations to the collections
Completing collections projects

Research Assistance (10%)

Assisting members of the public with research
Assisting with research for MBHS programs, exhibits, and publications

Exhibit Preparation (10%)

Assisting with the design and planning of exhibits
Assisting with installing and deinstalling exhibits

Program and Event Planning and Support (20%)

Helping to develop program and event ideas and plan events
Assisting with setup, running, and clean-up of programs and events

Volunteer and Working Group Coordination (20%)

Supervising volunteers and interns
Serving as a member of and assistant/clerk to all MBHS working groups related to program and curatorial work

General Museum Operations (10%)

Participating in organization-wide meetings, and board-related activities upon request
Helping to keep MBHS’s public and non-public spaces organized and presentable
Staffing front of house and running the museum shop, as needed
Giving tours of the Mason House Museum period rooms, as needed
Other duties as assigned

Required Qualifications

A Bachelor of Arts or Bachelor of Science degree from an accredited institution, preferably in a related field such as history, museum studies, or library studies.
A passion for history including interest in ordinary people and everyday life.
Strong attention to detail and organizational skills.
High degree of flexibility and adaptability.
Strong time management, ability to meet deadlines, prioritize tasks, and multi-task
Strong written and verbal communication skills.
Strong computer skills.
A friendly attitude and enjoyment of working with the public.

Preferred Qualifications

An advanced degree in a related field, such as a Master of Library Science or Master of Arts in History.
Experience conducting genealogical research.
Experience working or volunteering at a historical society, history museum, or historic site.
Familiarity with the history and geography of western Maine and northern New Hampshire.
Experience with PastPerfect Museum Software.

Working Condition and Physical Demands

The position is mainly performed on-site at the Museums of the Bethel Historical Society’s campus which includes two large historic homes, the Mason House and the Robinson House, and the smaller Twitchell Education Center. Some work may be performed remotely with the approval of the Executive Director.

As the position may sometimes entail driving to other locations to pick up items that are being donated to the collection or to set up for off-site events, the successful candidate should have reliable, independent transportation.

Work requires standing, sitting, walking, ascending and descending staircases, balancing on stools, climbing step ladders, and pushing, pulling, and lifting objects and boxes. Must be able to lift 25 lbs. with or without assistance and reach above one’s head. Work requires fine motor skills and the ability to write small and legibly on objects, sew labels onto textile objects, and handle delicate artifacts carefully.

Compensation and Schedule

This position is full-time, salaried and non-exempt. The position will be paid a fixed salary of $40,000–$45,000 per year, commensurate with experience. The salary compensates the position for all hours worked up to 40 in each workweek; however the normal expected schedule is 35 hours per workweek with occasional additional hours. Work exceeding 40 hours requires advance authorization, will be granted only in exceptional circumstances, and will be compensated in accordance with applicable overtime law.

The employee must ordinarily be present during public hours, which vary throughout the year, and may occasionally include Saturdays. During peak season, the museum is typically open to the public for 15–20 hours per week. Remaining hours may be scheduled flexibly in coordination with the Executive Director, provided the employee records all hours worked and fulfills assigned responsibilities. Occasional nights and weekends will be required for special events.

Nondiscrimination Policy

The Museums of the Bethel Historical Society is an equal opportunity employer and does not discriminate on the on the basis of race, color, age, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

Application Process

E-mail cover letter and resume to wchapman@bethelhistorical.org. All applications must be received by 11:59 p.m. on October 1, 2026.

Applicants will be notified by mid-October if they are a finalist for the position. Interviews with finalists will be scheduled in October and November. Anticipated start date is January 1, 2027, but this may be adjusted slightly based on the successful candidate’s availability.

Director of Public Programs & Visitor Experience | Abbe Museum - Bar Harbor, Maine

Abbe Museum — Tue, 18 Aug 2026 17:14:10 GMT

Director of Public Programs & Visitor Experience | Abbe Museum - Bar Harbor, Maine

Type: Full-time, Experienced

Required Education: Undergraduate Degree (or Equivalent)

Salary: $70,000 – $85,000 DOE, plus benefits

Position Summary

The Director of Public Programs & Visitor Experience provides strategic and operational leadership for all public-facing programs, visitor services, and earned revenue at the Abbe Museum. This position is responsible for the museum's admissions, program, and event revenue lines, and for ensuring that every visitor encounter — from first arrival to final impression — reflects the Abbe's commitment to Wabanaki voices, cultural authenticity, and broad public access.

The Director designs and stewards a year-round program calendar that serves the museum's mission, drives attendance and earned income, and advances the museum’s strategic vision through the 100th Anniversary year and beyond. This is a senior leadership role with direct budget authority, staff oversight, and active participation in institutional planning.

Roles and Responsibilities

Revenue & Financial Management

Own and manage the earned revenue budget, including admissions, shop sales, program fees, and ticketed events.
Set annual revenue targets in partnership with the Deputy Director and Finance; report monthly against goals.
Develop pricing strategies, package offers, and program structures that grow program income while maintaining access.
Monitor attendance data, yield-per-visitor, and program ROI; adjust the programming mix accordingly.
Manage shop budget, forecast sales, and provide regular updates on product performance and market trends.
Work with Advancement on grant support for programming, including tracking and reporting of major grants and other program-related funding.

Public Programs

Design and manage a year-round, multi-format public program calendar aligned with exhibitions, the Wabanaki cultural calendar, and seasonal visitation patterns.
Develop and maintain relationships with Wabanaki artists, thought leaders, and culture bearers; ensure Wabanaki voices are centered in all programming.
Supervise and support the Curator of Education’s work to develop and present high-quality adult, family, school group, and tour programming across both the downtown Bar Harbor site and Sieur de Monts.
Evaluate program effectiveness through attendance data, participant feedback, and revenue outcomes; sunset underperforming programs and scale what works.

Visitor Experience

Set the standard for visitor experience across all public-facing touchpoints, including front-of-house, wayfinding, interpretation, and accessibility.
Hire, supervise, and support the seasonal visitor services staff; develop training protocols and service standards.
Develop and/or determine inventory, negotiate terms, and analyze performance. Build relationships with new artists/suppliers.
Oversee online and onsite POS for admissions, sales, and program registration.
Partner with the Director of Exhibitions & Collections on interpretive content and the in-gallery visitor experience.

Site & Operations

Oversee visitor operations at both museum sites and coordinate with key team members on scheduling, staffing, programs, and facility logistics.
Coordinate with facilities and operations staff to support interpretive technology.

Institutional Leadership

Serve as a member of the senior leadership team; participate in strategic planning, budget development, and board presentations as needed.
Represent the museum at community events, tourism partnerships, and professional associations.
Collaborate with Advancement on program promotion, content, and audience development.

Qualifications

Required

5 years of progressive experience in museum education, public programming, or visitor experience, with at least 3 years in a management role.
Demonstrated experience managing earned revenue — admissions, shop sales, ticketed programs, or events — with measurable results.
Experience with principles of collaborative, community-centered museum practice.
Strong organizational and budget management skills; comfort with financial reporting and data analysis.
Proven ability to supervise and develop staff in a team-oriented environment.
Excellent communication skills, written and verbal; comfortable representing the institution publicly.

Preferred

Experience in a small-to-mid-size museum ($500k–$2M operating budget) where staff wear multiple hats.
Experience working with, and demonstrated respect for, Indigenous communities.
Knowledge of Wabanaki history, cultures, and communities, or Indigenous communities.
Familiarity with point of sale systems (e.g., Shopkeep, Lightspeed) and basic visitor data tools.
Experience in seasonal or tourism-dependent operations.

Application Instructions

We will be accepting applications until the position is filled. To apply, please email a cover letter, resume, and contact information of two references to:

Jill Sawyer, Deputy Director

search@abbemuseum.org

Collections & Archives Internship

Sanford-Springvale Historical Society — Wed, 29 Jul 2026 22:29:03 GMT

Sanford-Springvale Historical Society

505 Main Street

Springvale, ME 04083

207-490-1028

Join the team as an intern! You will discover the secret, fast-paced, behind-the scenes workings of a historical society and museum by assisting in the daily duties of curation and archival research. This is the internship for you if you would like real-world experience in curatorial studies.

You will assist in the preparation of documentation for changing exhibitions, outgoing loans and the permanent collections documentation, analyze collection records, data entry into Past Perfect database of object and accession records, archive files, including surveying and organizing under the instruction of the Executive Director and Curator, learning to work with committees, research projects pertaining to donors, loans and object records as they arise, train in object handling, and learn how to maintain the collection.

Internship Qualifications: College student with knowledge of and an appreciation for history and a demonstrated ability in paying attention to details. The ability to work well with staff throughout the organization is essential.

Duties/Responsibilities:

The Collections Intern is responsible for supporting the Executive Director and Curator through research, correspondence, and administrative assistance related to the Collection.

The intern will also:

• Assist with the building and organization of collection files, provenance research, and the organization of collection image files

• Compile and update biographical information for all files

• Possibly conduct an oral history project

• Input relevant information within Past Perfect database

• Assist with all collection and archival correspondence

Go on a field trip to examine the archives/collections of another historical site or museum

PREFERRED REQUIREMENTS

• History or museum studies candidate with a demonstrated familiarity with small community relations

• Familiarity with Microsoft Office (Word, Excel, and PowerPoint) is essential

• Cataloguing and database experience (Past Perfect) is preferred but training is provided

• Individuals should have excellent verbal and written communication skills, must be organized, flexible, detail oriented, and able to work independently and collaboratively on multiple projects

Undergraduate students are expected to put in a normal semester of 14 weeks; Graduate students are expected to put in a normal semester of 12 weeks

Stipend: $2,000 per semester per internship.

Interested students should email their resume and cover letter to Patricia Violette-Adams at: pviolette@sanfordhistory.org. Please put COLLECTIONS INTERNSHIP in the subject line. All materials are due by September 1, 2026.

Project Archivist, Jesup Memorial Library, Bar Harbor ME

Maine Archives and Museums — Tue, 14 Jul 2026 19:41:28 GMT

Project Archivist, Jesup Memorial Library, Bar Harbor ME - full-time, 1 year term position

About the Position
Jesup Memorial Library seeks an enthusiastic, highly organized, and detail-oriented archivist to take on a once-in-a-lifetime project: moving the Jesup’s archives and special collections into a newly-constructed, climate-controlled archives facility overlooking three of Acadia National Park’s most iconic peaks, and making those collections available for research. This position offers an exciting opportunity to steward and establish access to a unique regional collection.

About the Collections
The collections that comprise the Jesup’s archives and special collections include historical newspapers, rare books, a vertical file, institutional records from the library, historic maps, and two major manuscript collections related to the founding of Acadia National Park: the Creating Acadia National Park Research Archive and the Chapman Archive. Collections are currently housed on- and off-site, and the Project Archivist will facilitate their relocation to the new archives.

Primary Responsibilities
Collection Relocation & Processing (40%)

Arrange for off-site collections to return to the Jesup
Move on-site collections to their new location
Survey manuscript and map collections and physically arrange them in archival-quality housing
Process and describe materials
Develop new and maintain existing collection finding aids

Documentation & Planning (40%)

Document collection organization, workflows, and procedures
Develop and implement standardized policies for accessioning, processing, and access
Work with the Library Director to develop a preservation and collections management plan
Identify priorities for preservation, processing, and digitization
Establish digitization workflows following best practices and in partnership with History Trust colleagues
Document systems to support long-term stewardship of the collection

Outreach & Engagement (20%)

Assist researchers, students, and the public with research inquiries
Supervise and train volunteer(s)
Develop physical and online exhibits, programs, or presentations related to the collection

Qualifications
We encourage candidates who see themselves broadly represented below to apply.

Required

Bachelor’s degree
Strong organizational, analytical, and research skills
Experience working with archival or museum collections
Ability to work independently and manage long-term projects
Excellent communication and public service skills and an interest in working with Bar Harbor’s diverse local, seasonal, and tourist communities
Ability to pass a background check

Preferred

MLS with archives or special collections focus or master’s degree in museum studies, public history, archives, or related field
Experience with front-end web development, e.g. HTML, CSS, Javascript
Familiarity with image processing software and understanding of different digital file formats
Familiarity with digitization, metadata, or collections management systems
Interest in Acadia National Park, Bar Harbor, or Downeast Maine

Equivalent combinations of education and relevant experience will be considered.

Conditions

One year term with possibility of renewal for a second year
40 hour work week
On-site position
Reports to the Library Director, works closely with the Collections Manager

Compensation

$23-$25/hour, commensurate with experience
80% employer-paid health, dental, and vision insurance
22 days PTO (12 holidays and 10 vacation days)
Paid sick leave
SIMPLE IRA retirement plan with 3% employer match, beginning January 2027

How to Apply
Submit a cover letter explaining your interest in this position, a resume, and contact information for three professional references to: director@jesuplibrary.org. Review of applications will begin July 17, 2026. Position will remain open until filled. References will not be contacted without candidate approval.

Museum Custodian - Maine Mineral & Gem Museum, Bethel

Maine Mineral & Gem Museum — Tue, 30 Jun 2026 16:59:33 GMT

Position Summary

The Museum Custodian is responsible for maintaining the cleanliness, appearance, and safety of the museum galleries, exhibits, and public spaces, as well as the museum's administrative offices. This position helps ensure that visitors, staff, volunteers, and board members experience a clean, professional, and welcoming environment. The position includes routine custodial duties, weekly deep cleaning, and the specialized cleaning of museum exhibits, display cases, and glass using museum-approved tools and techniques. The ideal candidate is dependable, detail-oriented, and takes pride in maintaining a world-class museum facility. This position reports to the Facilities Manager.

Essential Responsibilities

Museum & Office Cleaning

Clean and maintain all museum galleries, exhibit spaces, public areas, and administrative offices.
Sweep, vacuum, mop, dust, and sanitize floors and surfaces throughout the museum and office spaces.
Clean conference rooms, reception areas, workstations, offices, classrooms, hallways, stairways, and common areas.
Empty trash and recycling receptacles and replace liners.
Clean and sanitize restrooms and replenish paper products and soap.
Clean interior windows, doors, entryways, and glass surfaces throughout the museum and offices.

Museum Exhibits & Display Care

Carefully clean exhibit displays, display cases, and museum glass using specialized museum-approved cleaning tools and products.
Dust exhibit cases, display furniture, and other museum fixtures without disturbing specimens or artifacts.
Follow established procedures for cleaning around valuable mineral, gem, and meteorite collections.
Immediately report any damage, maintenance concerns, or exhibit issues.

Deep Cleaning (Tuesday – Museum Closed)

Perform a comprehensive deep cleaning of the museum and office areas each Tuesday while the museum is closed to the public.
Thoroughly clean floors, baseboards, windows, fixtures, furniture, restrooms, and high-touch surfaces.
Dust high surfaces, vents, shelving, and museum displays as directed.
Complete seasonal and periodic deep-cleaning projects.

Other Duties as Assigned

Perform light maintenance of the property, as assigned.

Qualifications & Requirements

High school diploma or equivalent required.
1–3 years of custodial, janitorial, or commercial cleaning experience preferred.
Must pass a background check.
Experience cleaning museums, galleries, schools, offices, or other public facilities is a plus.
Ability to work independently and manage time effectively with minimal supervision.
Strong attention to detail and commitment to maintaining high standards of cleanliness.
Reliable, punctual, and dependable with a strong work ethic.
Ability to handle cleaning tasks around delicate museum exhibits and valuable collections with care.
Ability to follow written and verbal instructions and comply with museum safety procedures.
Must be able to lift up to 40 pounds and perform frequent standing, walking, bending, kneeling, and climbing as required.
Must have reliable transportation.

Schedule

Tuesday – Saturday, 6a-2p

Work Location

In person

Pay

$22 - $23/hr DOE

Benefits

Paid Vacation – 2 weeks
Maine Earned Paid Leave (MEPL) – 48 hours/year
Annual paid holidays (8)
Monthly healthcare reimbursement (ICHRA)
Retirement savings - Voluntary employee contributions to Maine Retirement Investment Trust (MERIT)
Free on-site parking
Museum membership and generous employee discount in the Museum Store

How to Apply

Please send a resume and letter of interest to Erika Bandelato, ebandelato@mainemineralmuseum.org. No phone calls, please.

New England Museum Association seeks Executive Director

Maine Archives and Museums — Wed, 03 Jun 2026 18:02:30 GMT

NEMA is seeking a dynamic and visible Executive Director (ED) to advance its mission and help shape the future of the museum field across New England. Reporting to the Board of Directors, the ED serves as the organization’s chief ambassador—building powerful connections among museum professionals, institutions, and allies, and championing the value of museums with civic leaders regionally and nationally.

This role blends vision and action: setting strategic direction, driving fundraising and engagement, offering useful programming to its members, and inspiring and mentoring a small but dedicated team. The ED has a unique opportunity to elevate NEMA’s voice, expand its impact, and help define what’s next for museums in the region and beyond.

Compensation and Benefits
$90,000 annually. Outstanding benefits include generous paid vacation, sick leave, and holidays; health insurance; short-term and long-term disability insurance; and an employer-matched 403(b) retirement plan.

How To Apply:
Applications and Inquiries
To indicate your interest, please submit a cover letter and resume to resumes@nemanet.org. In your cover letter, please tell us why you’re excited about this opportunity and how your past experiences have prepared you for this role.

Priority consideration will be given to applications received by June 21, 2026, though applications will continue to be accepted until the position is filled.

Full details can be found at: https://nemanet.org/page/nema-ed

Visitor Experience Supervisor - Maine Mineral & Gem Museum, Bethel

Maine Archives and Museums — Thu, 28 May 2026 16:59:55 GMT

Job Description

The Visitor Services Supervisor is responsible for day-to-day operations and team performance within Admissions and the Museum Store. Primary duties include coaching staff, ensuring operational compliance, driving customer satisfaction, and resolving on-the-spot escalations. Reporting directly to the Director of Retail & Visitor Services (DRVS), the Visitor Services Supervisor serves as the bridge between frontline staff and upper management. This hands-on leadership role requires excellent problem-solving, schedule management, and interpersonal skills to maintain smooth workflow and high-quality service.

Key Responsibilities

● Team Leadership & Scheduling: Coordinate shift coverage, delegate tasks to floor staff, and manage breaks to ensure appropriate coverage during peak and off-peak hours.
● Staff Development: Coordinate with the DRVS to train and onboard new hires, monitor associate performance, and provide constructive feedback to boost morale and productivity.
● Customer Experience: Act as the first point of contact for complex customer complaints, turning difficult situations into positive resolutions.
● Operational Standards: Uphold safety protocols, cleanliness requirements, and visual or procedural guidelines.
● Inventory & Reporting: Oversee daily stock levels, track Key Performance Indicators (KPIs), and report any disciplinary, inventory, or workflow issues to senior management.

Other Duties

● Perform daily administrative operations such as answering phones, email enquiries, and preparing financial reports.
● Assist DRVS with group and special tour scheduling and coordination.
● Oversee daily opening and closing procedures.
● Support administrative staff and DRVS as needed.
● Assist with the coordination of special events and programs as they intersect with frontline operations.
● Other duties as assigned.

Requirements

● Experience: 1–3 years of experience in a frontline, lead, or junior supervisory role within retail, ticketing, customer service, or related industry.
● Cash Handling: 1–3 years of cash handling experience required.
● Communication: Strong verbal communication skills to instruct teams, liaise with management, and converse with guests.
● Problem-Solving: Ability to remain calm under pressure and make swift,
effective decisions.
● Time Management: Highly organized with the ability to multitask and adjust team priorities dynamically.
● Flexibility: Ability to work flexible hours, including evenings and weekends.
● Education: High school or equivalent (Required)

Job Type: Full-time
Pay: Starting at $23 to $24 per hour, depending on experience
Hours: 32 hrs/week (average), occasional opportunity for additional hours, Thursday - Sunday, 8 hour shifts, 9a-5p
Weekends and occasional evenings required
Benefits:
Paid vacation - 2 weeks
Maine Earned Pay Leave (MEPL) - 48 hours/year
Annual paid holidays (8)
Monthly healthcare reimbursement (ICHRA)
Retirement savings - Voluntary employee contributions to Maine Retirement Investment Trust (MERIT)
Museum membership and generous store discount
Free parking
Work Location: In-person

How to Apply

Please submit a cover letter and resume to mkroenke@mainemineralmuseum.org with the position title and your name in the subject line.

Maine’s First Ship seeking Visitor Services Associate (Seasonal, Part-Time)

Tue, 12 May 2026 18:12:13 GMT

Maine’s First Ship seeking Visitor Services Associate (Seasonal, Part-Time)

Schedule: 18 hours/week (Thursday, Friday, Saturday 9:30am-3:30pm)
Season: June – September
Compensation: $18/hour

Position Overview The Visitor Services Associate serves as the welcoming face of the organization, providing exceptional customer service and creating a positive, engaging experience for all visitors. This role supports daily operations at the visitor center, assists with admissions and retail sales.

This is a part-time, seasonal position ideal for someone who enjoys working with the public, has an interest in history or education, and thrives in a dynamic, small-team environment.

To apply, please send résumé, letter of interest, and 3 references to info@mfship.org

Key Responsibilities

Visitor Engagement & Customer Service

Greet visitors warmly and serve as the first point of contact

Provide orientation to the site, exhibits, and daily programming

Answer questions about the organization, local area, and historical topics

Admissions & Retail Operations

Process admissions, memberships, and program registrations

Operate point-of-sale (POS) system for gift shop purchases

Maintain accurate cash handling and daily sales reconciliation

Assist with merchandising, restocking, and maintaining an attractive retail space

Site Operations

Open and close the visitor center as scheduled

Ensure spaces are clean, organized, and visitor-ready

Monitor exhibits and report any maintenance or safety concerns

Support setup and breakdown of programs and events

Program Support

Help manage visitor flow during busy periods or special events

Provide logistical support for staff and volunteers

Qualifications

Strong interpersonal and communication skills

Friendly, reliable, and professional demeanor

Ability to work independently and as part of a small team

Comfort handling money and basic technology (POS systems, tablets, etc.)

Previous customer service, retail, or hospitality experience preferred

Interest in history, museums, or education a plus

Physical Requirements

Ability to stand for extended periods

Ability to lift up to 25 lbs occasionally

Comfortable working both indoors and outdoors in varying weather conditions

Schedule & Commitment

Thursdays, Fridays, and Saturdays (approximately 6 hours per day)

Availability required for the full season (June through September), including occasional holidays or special events

What We Offer

A collaborative and mission-driven work environment

Opportunities to learn about local history and public engagement

Hands-on experience in museum and nonprofit operations

Executive Director – Friends of the Maine State Museum

Maine State Museum — Mon, 04 May 2026 15:16:25 GMT

Executive Director

Friends of the Maine State Museum

The Friends of the Maine State Museum is seeking an inspiring, results-oriented individual with a deep love of Maine, its history, people, and natural resources to support and advance the mission of the Friends organization and our partnership with the Maine State Museum.

This position offers an exceptional opportunity to support a revitalized organization committed to promoting a treasured Maine asset. As Executive Director of the Friends, you will work closely with the Board of Directors, the Museum Director and senior museum leadership to create a broad base of support for the museum through increased membership, fund raising, visitation and community engagement. A summary of key responsibilities can be found on the Maine State Museum website: https://mainestatemuseum.org/news-videos-and-stories/were-hiring-2/

Preferred Qualifications

Deep appreciation for the Maine State Museum’s mission and its role in preserving Maine’s cultural and natural heritage
Strategic thinker with experience in leading a board of volunteer directors
Financial acumen in managing a nonprofit organization, its operations, and investments
Proven success in leading or co-leading major gifts and annual giving appeals
Collaborative team player with the ability to work effectively with Maine State Museum leadership and to build relationships with other like-minded organizations
Skilled communicator able to engage multiple audiences and attract individual and community interest

This is preferable a full time position based in Augusta, Maine. However, work hours and the opportunity to work from home 1-2 days a week are negotiable based on experience. Salary is commensurate with experience and skills within a range of $60,000-$75,000. This position is eligible for health insurance and retirement benefits, paid vacation and holidays.

Please send your resume, cover letter and references to friends.museum@maine.gov In the subject line, write your name and the position title of Executive Director. We will review all submissions and contact you regarding the status of your application. Application will close on May 29, 2026.

The Friends of the Maine State Museum is an Equal Opportunity Employer.

Poland Spring Museums, Part-Time Seasonal Docent Position

Poland Spring Preservation Society — Wed, 22 Apr 2026 14:46:08 GMT

The Poland Spring Preservation Society DBA Poland Spring Museums, is seeking an enthusiastic and reliable docent to help bring our museum to life. Docents play a key role in educating visitors about the Maine State Building, All Souls Chapel, and Poland Spring Bottling Museum while providing a welcoming and engaging guest experience. This part-time, seasonal position begins mid May and ends in mid October.

Key Responsibilities:

* Greet and welcome visitors to the property

* Provide tours and share historical information about the building and exhibits

* Answer visitor questions

*Perform daily upkeep of the building including sweeping, vacuuming, and dusting, also cleaning and restocking the restrooms

*General organization and presentation of spaces

*Promote fundraisers, programs and weekly events

Physical Requirements:

* Must be able to climb stairs (up to two flights) within the historic buildings

* Ability to perform light cleaning and maintenance tasks

Weekend availability is required due to the nature of this position.

Must be at least 18 years of age.

Starting wage is $16.00 per hour, Up to 21 hours per week are available.

Please send your resume to laura@polandspringmuseums.org

To learn more about PSPS, click here

Greater Portland Landmarks Seeks Two Seasonal, Part-Time Site Managers

Greater Portland Landmarks — Wed, 15 Apr 2026 20:44:18 GMT

Greater Portland Landmarks is hiring two seasonal, part-time site managers to oversee operations at the Portland Observatory during the 2026 season (May - October) who will report directly to the Educational Programs Manager. Find more details here.

Work Schedule: Part-time, seasonal, 18-28 hours per week (3-4 days a week, including one weekend day and some evenings). Mid-May to mid-October. Pre-season training and orientation in May.

Compensation: This is a part-time, seasonal position, offering an hourly rate of $18 an hour

Application Process: Please email resume and cover letter to Aimee Keithan at akeithan@portlandlandmarks.org.

Applications will be reviewed and interviews held on a rolling basis until all positions have been filled.

We hope to have new managers take part in yearly training that begins on May 11.

About Greater Portland Landmarks and the Portland Observatory:
Greater Portland Landmarks is a historic preservation advocacy organization with a 60-year legacy dedicated to preserving and promoting the historic and architectural heritage of Portland. Through advocacy, education, and community engagement, we work to protect significant places and ensure their stories continue to inspire future generations. We are stewards of the Portland Observatory, built in 1807. It is the nation’s last remaining maritime signal tower, and we operate it from May through mid-October as a historic site, offering tours and occasional special events.

Position Description:
Portland Observatory site managers oversee the daily operations of the historic site during the open season. Site Managers work a flexible schedule in coordination with other site managers, typically working in pairs, greeting visitors and coordinating tour groups, operating the gift shop, and supervising and supporting volunteer docents. Site managers help Greater Portland Landmarks connect people with the unique history and architecture of the Observatory and Portland’s maritime history. The position requires a team player who can multi-task while enjoying working with staff, volunteers, and members of the public, and is enthusiastic about Portland’s history.

Primary Responsibilities:
• Open and close the Observatory during scheduled hours of operation.
• Greet visitors.
• Sell tour tickets and retail merchandise.
• Assist Educational Programs Manager in coordinating docent schedule in SignUp Genius, including scheduling replacement docents.
• Supervise and support volunteer docents.
• Present public and private tours if no docent is available.
• Create a positive and professional atmosphere for both docents and visitors.
• Be aware of and responsible for visitor safety.
• Put out and take in 3 flags daily.

Additional responsibilities include, but are not limited to:
• Keep gift shop shelves stocked, conduct inventory, and notify Observatory manager when stock and supplies are low.
• Attend monthly staff meetings (virtual option available).
• Clean floors and sanitize handrails weekly (shared between site managers).
• Provide assistance on Flag Day and other scheduled special events.
• Occasionally open, close, supervise docents, and/or provide tours to private groups outside regular open hours.

Position Requirements:
• Enthusiasm for sharing knowledge about unique historic places, and working with public visitors of all ages.
• A background in history is preferred but not required; we will provide training.
• Excellent verbal communication, customer service, and human relations skills, including a strong ability to communicate effectively and respectfully with diverse groups of individuals.
• Proven and consistent professional conduct while managing and organizing activities and people.
• Team player with a positive attitude, friendly communication style, excellent problem-solving skills, and the ability to juggle multiple tasks at once
• Ability to walk up and down 100 stairs several times a day.
• Ability to lift above your head, for example to raise flags and windows. • Basic computer skills.
• Ability to learn our point of sale (Square) and register system.

Compensation
• This is a part-time, seasonal position, offering an hourly rate of $18 an hour

Benefits
• Retirement savings plan

Equal Opportunity Employer Greater Portland Landmarks is a committed Equal Opportunity Employer and recognizes that it is both unlawful and ethically wrong to discriminate in employment, or to harass an employee, because of race, color, religion, sexual orientation, sex, age, national origin, or physical or mental disability.

Education and Events Coordinator

Margaret Chase Smith Library — Thu, 09 Apr 2026 13:56:44 GMT

The Education and Events Coordinator manages and oversees the development of the Library’s educational initiatives and community engagement strategy. This position is responsible for independently designing curricula, executing high-quality programming, and cultivating strategic partnerships to advance the mission of the Margaret Chase Smith Library. This position is located at the Margaret Chase Smith Library in Skowhegan, Maine. Typical hiring salary is up to $45,301.

The full job description and instructions for applying can be found via the following link https://fa-ewca-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/job/2499

Maine's First Ship seeks Executive Director

Mon, 06 Apr 2026 14:35:10 GMT

EXECUTIVE DIRECTOR POSITION

Maine’s First Ship is seeking a dynamic Executive Director who will be responsible for the overall leadership, management, and operations of a community supported, volunteer powered, membership organization. MFS strives to use our reconstruction of the 1607 pinnace Virginia to immerse the public in an exploration of Mid-coast Maine’s early maritime and colonial history, as well as the craftsmanship and human relationships that developed during that period. This is a full-time position based in Bath, Maine.

Position Overview

The Executive Director reports to the Board of Directors and works closely with the Board, staff, volunteers, and community stakeholders to advance MFS’s mission and ensure the organization’s long-term sustainability. The ED is supported by a part-time Director of Educational Programs, a part-time Office Operations Manager, a part-time Volunteer Coordinator, and a large team of diverse, experienced, and committed volunteers.

The successful ED applicant will understand and respect MFS’s origin story and support our efforts to establish MFS as a highly respected educational resource in Mid-coast Maine. They will both recognize the big picture and be a role model for the people who make things happen. They will seek and listen to input when making decisions, and be able to articulate why those decisions are best for the organization. The ideal candidate will be comfortable with outreach projects, have experience in money management and fundraising, and be skilled at both delegation and empowerment. The successful ED candidate will be able to monitor and guide our many and diverse projects to completion while exercising prudence, good time management, and creativity.

Key Responsibilities

Implement strategic MFS priorities and annual goals.

Report regularly to the Board of Directors on organizational performance, opportunities, and challenges.

Ensure compliance with legal, financial, and operational regulations, including applicable Coast Guard regulations.

In collaboration with the Development Committee, create and execute fundraising plans, including grants, major gifts, membership, corporate sponsorships, and fundraising events, with support from the entire Board.

In collaboration with the Finance Committee, oversee the management of the annual budget.

In collaboration with the Board of Directors monitor financial performance, and ensure MFS’s financial health and sustainability.

Manage day-to-day operations, including facilities management, IT, and compliance with policies and procedures.

Oversee the Educational Director to ensure the successful development and delivery of educational programs, exhibitions, and community events.

Oversee the Volunteer Coordinator to maximize efficient and effective use of Volunteer activities, team building, and ongoing training for new and existing members.

Build partnerships with schools, businesses, community organizations, and local governments to enhance public engagement.

Serve as a trusted and compelling representative of the organization to elevate the public profile of MFS and facilitate fundraising, community partnerships, and visitor engagement with Virginia and her story.

Oversee the production of publications, online content, and other marketing efforts to promote MFS.

Recruit, manage, and evaluate staff and volunteers, fostering a collaborative, respectful, and inclusive work environment.

Facilitate clear and positive internal communication, engaging effectively with both volunteers and staff.

Implement and maintain HR policies to ensure a safe, equitable, and productive workplace.

Provide leadership, mentorship, and professional development opportunities for staff.

Preferred Qualifications

Bachelor’s degree. (History, outdoor education, or other relevant field considered an asset)

Experience with sailing, safety, and vessel management and a demonstrated understanding of issues related to work in the marine environment.

Managerial and leadership experience. (Non-profit considered an asset)

Budgeting and financial management skills.

Human resource management skills.

Excellent written and oral communication skills.

An ability to develop collaborative partnerships with donors and granting agencies as well as volunteers and community agencies.

Work Environment

This is a full-time, salaried, twelve-month appointment. Ability to work occasional evenings and weekends for special events and meetings will be required. Some limited remote work is possible as appropriate.

Compensation

The compensation package range is $75,000 to $90,000, dependent on the applicant’s qualifications and experience.

Applications

Interested candidates are asked to send a cover letter, a resume, and contact information for three professional references to info@mfship.org. Completed applications must be submitted by May 1, 2026.

For further information, please visit our website at mfship.org/employment/ or contact Jeremy Blaiklock, Chair, Executive Director search team, at jeremy@seaflowerdesign.com

Archives and Public History Internship

Castine Historical Society — Fri, 03 Apr 2026 15:00:38 GMT

2026 Historical Society Archives and Public History Internship

The Castine Historical Society offers an upper-level undergraduate or graduate level internship for students pursuing history, museum studies, public history, or archival studies. The internship contract is for eight weeks at 35 hours/week (usually 7 hours per day), and is compensated with a $4,000 stipend. The start date is flexible between June 15 and July 6, 2026.

Castine is a small coastal village that is home to the Maine Maritime Academy and a year-round population of 1,400 people which nearly doubles in the summer. It is located within the traditional territory of the Penobscot Nation, where the Penobscot and Bagaduce Rivers meet on the Maine coast. Europeans built trading posts in the early 1600s and political claims to the peninsula and its deep, secure harbor remained contentious from that time through the War of 1812. Development in the nineteenth and twentieth centuries represents a microcosm of American commercial and cultural history.

The Historical Society occupies two historic buildings on Castine’s town common and is a 501(c)(3) membership organization with a paid staff of three and an active volunteer Board of Directors. Changing and permanent exhibits are hosted in the 1859 Abbott Schoolhouse. In 2015, the Society completed construction of a climate-controlled, fireproof storage facility, research center, and administrative offices located next door in its restored c. 1850 Grindle House.

This internship is designed to give students an opportunity to gain experience with professional staff in a local history setting. In addition to the projects outlined below, the intern will participate in the day-to-day activities of the Castine Historical Society, attending staff and Board meetings as well as programs and fundraising events. No previous experience in these areas is needed. The Historical Society’s Collections Manager works with the student to structure the internship to meet requirements for academic credit as needed. While the internship will take place mostly on weekdays, some weekend hours are required.

The Historical Society will provide the intern with information on rental options for housing. The intern will need their own vehicle in order to access local amenities.

Main Projects

Collections Work

The Historical Society’s collections are at the core of its mission and programs, and include archives, photographs, artworks, and objects. The 2026 intern will have the opportunity to digitize and catalog the Historical Society’s print photography collections.The intern also has the opportunity to process and/or catalog archival collections depending on their area of interest. Other related projects such as digital humanities work can be offered as desired.

Walking Tour Program

The Castine Historical Society also provides free public tours of Castine history and private tours by appointment. The intern will join a small group of volunteers who give these tours. Resources and time to study Castine’s history are built into the first week of the internship. As well, the intern will shadow a volunteer guide and practice his/her tour before being the guide.

Curating an Exhibit

As a final project, the intern will put together a small exhibition of their collection project work for public view at the local Witherle Memorial Library.

A Successful Candidate Will:

● Be able to demonstrate an interest in history, museum, or archives/information science fields

● Be detail oriented

● Possess social skills for working with staff, volunteers, and the public

● Work well independently and as part of a team

● Display professional behavior and a customer service attitude

To Apply

Send the following materials by Friday, May 1, 2026, to Jules Thomson via email at collections@castinehistoricalsociety.org(please include the word “internship” in the subject line)

Cover letter describing your:
- Need for the experience offered by this internship
- Course of study including any internship requirements
- Availability (start date is flexible between June 15 and July 6)
Résumé summarizing work experience and education
Letter of support from a faculty member
Names and contact information for two references from previous work or volunteer experiences.

Interviews will be conducted virtually via Zoom.

The Castine Historical Society is committed to fostering equity and inclusion in the public history and information science fields. We strongly encourage members of traditionally underrepresented communities to apply.

Now Hiring: NEDCC Preservation Specialist

Northeast Document Conservation Center — Fri, 27 Mar 2026 17:54:47 GMT

The Northeast Document Conservation Center (NEDCC) is seeking a Preservation Specialist to support its national training, consulting, and outreach programs!

This full-time role may be based in Massachusetts, hybrid, or fully remote within the contiguous U.S. Responsibilities include conducting preservation assessments, advising cultural heritage organizations, developing workshops and webinars, and contributing to projects and professional outreach.

Job description and application details: https://www.nedcc.org/assets/media/documents/Employment/2026-NEDCC_PS-Specialist.pdf

(Correction to the description: Remote work applies to applicants working within the contiguous U.S.)

Founded in 1973, NEDCC is a nonprofit that preserves cultural heritage collections nationwide. NEDCC staff support institutions and individuals through expert services in book, paper, and photograph conservation, digital imaging, audio reformatting, and preservation consulting and training.

Learn more about Preservation Services:

Preservation Training: https://www.nedcc.org/preservation-training/training-about
Assessments and Consultations: https://www.nedcc.org/assessments-and-consultations/about
Preservation Staff: https://www.nedcc.org/about/staff/preservation-services

Kindly,
Ryn Marchese
Marketing Manager
Northeast Document Conservation Center

Volunteer Coordinator

Tue, 24 Mar 2026 13:29:51 GMT

Volunteer Coordinator

Maine’s First Ship (MFS)
Bath, Maine

Maine’s First Ship is a nonprofit organization dedicated to preserving and sharing Maine’s maritime heritage through the replica of the 1607 pinnace Virginia, hands-on education, and community engagement. Volunteers are at the heart of our work, supporting programs on the vessel, at the Freight Shed, and throughout the community.

Position Overview

The Volunteer Coordinator is responsible for building, supporting, and sustaining a strong, engaged volunteer corps for Maine’s First Ship. This part-time, year-round position focuses on recruiting, training, scheduling, and retaining volunteers across all MFS activities, while fostering a positive, organized, and welcoming volunteer experience.

This role works closely with the Executive Director and program staff and serves as the primary point of contact for volunteers.

Position Details

Status: Part-time, year-round
Hours: Approximately 500 hours annually
- Most months: ~10 hours per month
- Peak season (June–August): approximately 15–22 hours per week
Compensation: $21–$24 per hour, depending on experience
Start Date: April 2026

Key Responsibilities

Volunteer Recruitment & Onboarding

Recruit volunteers for all MFS needs, including vessel-based activities, Freight Shed operations, events, education programs, and special projects
Serve as the primary point of contact for prospective volunteers
Coordinate volunteer onboarding, orientation, and required paperwork

Training & Support

Coordinate and support volunteer training, in collaboration with staff and experienced volunteers
Ensure volunteers understand their roles, expectations, and safety requirements
Provide ongoing support, communication, and problem-solving to ensure positive volunteer experiences

Scheduling & Coordination

Schedule all volunteers across MFS activities, including:
- Vessel-based programs
- Freight Shed operations
- Events and public programs
- Task- and project-based volunteer work
Maintain clear, accurate schedules and communicate updates in a timely manner

Volunteer Retention & Recognition

Develop and implement strategies to retain volunteers and build long-term engagement
Coordinate volunteer recognition efforts, including appreciation events, acknowledgments, and milestones
Purchase and manage volunteer swag and recognition items within established budgets

Administrative & Tracking Duties

Maintain accurate volunteer records, hours tracking, and participation data
Support light administrative reporting related to volunteer engagement and impact

Communications & Outreach

Assist with volunteer-related communications, including emails and updates
Contribute to volunteer-focused social media content in coordination with staff
Create events that recruit and retain volunteers

Qualifications

Experience coordinating volunteers or working in volunteer-driven organizations (nonprofit experience preferred)
Strong organizational and scheduling skills
Excellent communication and interpersonal skills
Ability to work independently and collaboratively
Comfort with basic administrative tracking tools and scheduling systems
Interest in maritime history, education, or community-based nonprofits is a plus

Work Environment

Combination of remote work and on-site presence in Bath, Maine
Seasonal, flexible schedule with increased hours during summer months
Some evenings and weekends required during peak season and events
On site seasonally three days a week to support customer experience

How to Apply

Applications will be accepted beginning March 2026.

Please email a letter of interest and resume to:

Matt Blazek
Interim Executive Director, Maine’s First Ship
matt@mfship.org

Maine’s First Ship is an equal opportunity employer and welcomes applicants from all backgrounds who share our mission and values.

Manager of Administration and Strategic Initiatives, Lunder Institute of American Art

Colby College Museum of Art — Fri, 20 Mar 2026 16:32:13 GMT

Reporting to the Director of the Lunder Institute for American Art (LIAA), the Manager of Administration and Strategic Initiatives plays a central role in translating the Institute’s goals and vision into effective operations and sustainable practices. Working closely with the Director, the Manager provides leadership in the planning, management, reconciliation, and evaluation of the Lunder Institute's budget and operations while overseeing the administrative and operational infrastructure that supports the Institute’s programs, fellowships, residencies, and initiatives.

The Manager collaborates with the Manager of Fellowships and Programs, the Coordinator of Fellowships, and other Institute staff to operationalize the Institute’s mission and values through effective project management, administrative systems, and organizational processes. They support the Director in ensuring that budget and program administration processes and projects are completed efficiently and accurately, serving as a key liaison with the Colby Museum and Colby College finance teams. In this capacity, the Manager coordinates financial management activities, including reporting and reconciliation, and works with museum and College partners to prepare financial, demographic, and program information required for institutional and grant reporting.

The Manager also oversees the day-to-day administrative and logistical functions of the Institute, including maintaining records and documentation, preparing meeting materials and presentations, coordinating communications with museum and College partners, and supporting special projects and institutional partnerships. They supervise interns supporting administrative and operational functions and serve as a primary logistics liaison for fellows, residents, and visiting scholars. In addition, the Manager coordinates the use and operations of Lunder Institute spaces and facilities, including those at the Greene Block + Studios and housing for fellows, working closely with Colby facilities and external partners. Through this work, the Manager represents the Lunder Institute across campus and within the broader community, helping to sustain, monitor, and communicate the Institute’s work through a strong finance, operations, and program management lens.

THE LUNDER INSTITUTE FOR AMERICAN ART

Founded as part of the Colby College Museum of Art in 2017, the Lunder Institute for American Art acts as a research incubator at a national level, investigating and producing new understandings of American art, past and present, and its relationship to the crucial questions of our time. With convening and studio spaces in downtown Waterville, Maine, it is guided by this mission: Informed by place, in collaboration, and in community, the Lunder Institute for American Art seeks to expand who shapes American art and alters its contours, while demonstrating the value of art as a public good.

The Lunder Institute achieves this mission by stimulating experimental, collaborative, and transdisciplinary inquiry about America and its art, by building research and practice communities among a diversity of artists, scholars, educators, and cultural producers at different stages in their careers, and through a foundational commitment to equity and racial justice. Fellowships, workshops, convenings, mentorship, and public programs connect artists and scholars with faculty, students, and communities near and far, advancing Colby College’s educational purpose, which prioritizes research and learning within a civically engaged, interdisciplinary, and global context.

THE MUSEUM AND ITS MISSION

Located in Waterville, Maine, the Colby Museum opens access to art and artists for the Colby community, for Maine residents and visitors, and for audiences beyond, creating a forum for experimentation, research, dialogue, and connection. We grow and use our stellar collection in ways that activate the power of art to expand imagination and forge new connections, fostering a more open, creative, and compassionate society. We teach to inspire and open possibilities, so that students at Colby and other visitors can become more curious, nimble, and able to contribute within a changing world, in keeping with Colby’s dynamic liberal arts mission. We incubate art scholarship and practice in ways that explore and expand how the idea of America is understood and how art is made, interpreted, and shared. We do so by supporting new research, providing mentorship, and convening a diversity of people and perspectives. The Lunder Institute for American Art and our exhibitions, programs, and publications facilitate field-wide impact. We are committed to our audiences, including the Colby College community, residents of Waterville and the broader Maine region, national and international visitors, and the artists, scholars, and partners with whom we collaborate.

Essential Functions

To be successful in this position, an individual should be able to perform the essential duties and bring the education, experience, knowledge, skills, and abilities that support the role. Colby College supports the Americans with Disabilities Act and is committed to providing reasonable accommodations to enable individuals with disabilities to perform the essential functions of the position. This list of duties is intended to be representative rather than exhaustive, and additional responsibilities may be assigned as needed.

● Manage the Lunder Institute budget, including expense tracking, reconciliations, credit card verification, budget analysis, and preparation of annual budget in collaboration with the Director and museum staff.

● Oversee grant administration, including resource tracking, data analysis, and financial reporting.

● Coordinate facilities and operations for the Greene Block + Studios, including maintenance requests, shared space logistics, and housing arrangements for fellows, residents, and guests.

● Partner with LIAA staff to plan and coordinate Institute events and public programs, including occasional evening and weekend programs.

● Recruit and oversee interns supporting administrative and operational work, including coordinating payroll and participation.

● Support the maintenance and updates of Lunder Institute digital platforms, including the website, in collaboration with museum communications, IT, and external partners.

● Develop and maintain administrative systems and operational processes that support the Institute’s programs, fellowships, residencies, and partnerships.

● Collaborate with Lunder Institute, museum, and College colleagues to ensure consistent and effective operational practices.

● Support project management for Institute initiatives, including coordinating timelines and collaborating with communications and engagement teams.

● Manage administrative operations such as scheduling, purchasing, contracts, travel coordination, and compliance with College policies.

● Prepare and maintain Institute communications, presentations, records, and documentation.

● Participate in Lunder Institute and Colby Museum staff meetings and contribute to institutional initiatives and planning.

● Represent the Lunder Institute by building strong relationships with colleagues, fellows, residents, collaborators, and campus partners.

● Engage in professional development aligned with departmental and institutional priorities.

Position Qualifications

Education and/or experience:

● Bachelor’s degree or equivalent combination of education and experience

● 3 - 5 years of budget and administrative experience in higher education, museums, nonprofits, or similar organizations

● Experience with budget management and financial record systems; Workday and Excel experience preferred

● Experience preparing and presenting budget or financial reports

● Proficiency with Microsoft Office and Google Workspace; familiarity with Adobe Creative Suite, Airtable, or similar tools preferred

● Strong written, verbal, and interpersonal communication skills

● Ability to synthesize information and communicate key points clearly

● Strong organizational and project management skills with attention to detail and ability to meet deadlines

● Ability to work independently and collaboratively in a fast-paced environment

● Experience supporting marketing or communications efforts, including social media or newsletter, preferred

● Commitment to fostering an inclusive and equitable work environment

● Appreciation for the mission and values of a liberal arts institution

Physical/Mental Demands

The physical demands and work environment characteristics described here reflect what is typically needed to perform the essential functions of this position and what may be experienced while carrying out those duties. . Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

● To perform this role effectively, an employee is expected to handle employee information, documents, and sensitive matters with care, professionalism, and respect for privacy.

● This position involves working with a variety of timelines, including some that require quick turnaround and responsiveness to urgent needs.

● In this role, the employee will interact with members of the public and others in a variety of situations and conversations. Presenting oneself in a professional, respectful, and thoughtful manner at all times is an important part of the role.

● This position includes regular movement throughout the office spaces, hallways, meeting rooms, and other campus locations.

● Daily work may involve extended use of a computer, including keyboard and mouse.

● Physical requirements differ by position. In general, most roles involve lifting up to 10 pounds regularly, with some positions requiring occasional lifting of up to 35 pounds or more, in more physically demanding roles, up to 50 pounds.

● Vision requirements for this position include the ability to see clearly at close and far distances and to adjust focus as needed.

● The work environment is dynamic and engaging, often involving multiple tasks and projects that require shifting focus and strong organizational skills.

● The noise level is generally moderate; however, there may be occasional moments of louder sounds depending on campus activity.

To Apply:

Interested candidates should apply electronically by clicking the “Apply Now” button on the Colby College website. Please upload a cover letter and resume to your application.

Director of Education & Outreach at Old Bristol Historical Society

Maine Archives and Museums — Tue, 03 Mar 2026 12:26:02 GMT

Old Bristol Historical Society (OBHS) seeks an energetic Director of Education and Outreach to coordinate the organization’s educational programming and community engagement efforts. Key responsibilities are the development of educational programs for all ages, the production of exhibits at the OBHS History Center and Mill at Pemaquid Falls, the implementation of communications strategies across a variety of platforms, and ensuring that our facilities are open to the public.

Salaried position, 20-30 hours per week, compensation range $32,500-$46,160 depending on negotiated work hours and experience.

See oldbristolhistoricalsociety.org for a complete job description found under the “Join Our Team” tab on the homepage.

Apply to: oldbristolhistoricalsociety03@gmail.com with cover letter, resume and the names of three references.

Assistant Director

Friends of Fort Knox — Tue, 03 Feb 2026 14:40:05 GMT

COMPANY DESCRIPTION: Friends of Fort Knox (FoFK) is a non-profit organization responsible for managing Fort Knox Historic Site, one of the best-preserved Civil War-era military fortifications in New England, located in Prospect, Maine along the Penobscot River. Formed in 1992, FoFK has raised millions to preserve the historical integrity of the 150-year-old site. In addition to the Fort, FoFK oversees the Penobscot Narrows Bridge Observatory, which offers breathtaking 360-degree views of coastal Maine and is celebrated for its innovative design and historical significance. With the assistance of a dedicated volunteer board, seasonal staff, and volunteers, FoFK hosts notable programs, including Civil War reenactments, Medieval Faire, Shakespeare performances, Wizarding Weekend and monthly Ghost Tours and Camps. The organization thrives on its mission of historical preservation and community engagement.

ROLE DESCRIPTION: The Assistant Director will play a key leadership role in daily park operations and financial management of both Fort Knox Historic Site and the Penobscot Narrows Bridge Observatory. The selected candidate reports to and collaborates with the Executive Director to manage restoration projects, accomplish business and administrative tasks as well as those unique to non-profit organizations including membership, grant writing, and fundraising This full-time, on-site position in Prospect, ME, will oversee seasonal staff, coordinate volunteer efforts, support marketing efforts, assist with event planning/execution, and ensure an excellent visitor experience. The role also involves budget monitoring, fostering community partnerships, and carrying out the organization's mission of historical preservation and public education.

CORE RESPONSIBILITIES:

Provide business and administrative management (human resources, IT, payroll, contracts, insurance, Annual Report, Charitable Solicitations License/IRS 990).
Assist Executive Director in financial management including banking, bookkeeping in QB Online, reporting, budgeting, invoicing, cash/donations, IRS and sales taxes.
Oversee all departments (Operations, Observatory, Gate, Gift Shop, Admin, Tour Guides, and volunteers) including staffing/training/scheduling and being able to fill-in as needed.
Ensure compliance with state and federal rules, laws and regulations and recommend process changes as necessary.
Perform general office administration role (computer/office equipment, copy/scan/print, shift scheduling, phone/e-mail/mail communication, filing, policy creation, supply and merchandise inventory and ordering).
Develop and maintain positive, productive, and functional relationships with staff, volunteers, vendors and visitors often serving as a resource, communicator and collaborator with local community and state entities.
Manage organizational website and social media platforms; create/design informational and promotional material, merchandise,
Plan, manage and execute small to intermediate sized preservation/restoration projects and fundraising events.
Manage FoFK Membership Program (database, solicitation, mail/email correspondence, renewal, recruiting and donations).
Assist Executive Director to coordinate scheduling, agendas, minutes and materials (finance and project status reports) for the Board of Directors.
Assume other responsibilities or duties as assigned by executive director

QUALIFICATIONS:

Preferred - bachelor’s with 3+ years executive/administrative support role, business and/or nonprofit experience or Minimum – Associate w/2 years related experience.
Emotionally Intelligent; maintains objectivity, good judgment, and can solve problems and make timely and effective decisions in absence of the director.
Proficiency with QuickBooks, Excel, Word and experience with Zoom, Canva, PPT
Leadership and team management skills, including negotiation, de-escalation, and conflict resolution with the ability to supervise and motivate staff and volunteers
Strong communication, public speaking and interpersonal skills using correct grammar, robust vocabulary, and appropriate level of judgment.
Professional, organized, and detail focused; familiar with office management functions (phone/email etiquette, filing, confidentiality)
Skilled in marketing, including managing Website and Social Media platforms (Wix, Facebook, Google, YouTube, Instagram, Twitter/X, LinkedIn) to promote events.
Excellent customer service – friendly demeanor, assisting, knowledgeable
Demonstrates professionalism, responsibility and ethical behavior in all activities.
Able to learn new things and work with minimal guidance yet effectively collaborate, support, motivate and lead others as appropriate.
Exhibits accuracy, precision, attention to detail, consistency, and ability to work under pressure and meet multiple deadlines in all work efforts.
Experience or interest in historical preservation, museums, project management, or cultural heritage is a plus.

POSITION TERM: Year-round full-time, on-site - 32-40 hrs. per week, must have flexibility to work evenings and/or weekends as needed. Effective start: mid-April 2026

COMPENSATION & BENEFITS: $24-$35/hr = $50,000-$70,000/yr based on experience & qualifications; flexible work hours, Paid vacation/time off, Paid family and medical leave per Maine’s state program. Negotiable retirement fund and Health Insurance support options.

PHYSICAL REQUIREMENTS: The ability to sit and/or stand for long periods, ability to lift 35 pounds, bending, walking, driving (golf cart/gator), cleaning, hand dexterity sufficient to manage keyboard functions and visual acuity. Occasional travel will be necessary. The noise level in the work environment is usually moderate, consistent with a typical office and outdoor environment although there may be unexpected instances of loud sounds.

We recognize that no candidate will meet every qualification listed. If you are excited about this role and believe your experience and skills will contribute meaningfully to our mission, we encourage you to apply! The Friends of Fort Knox is an Equal Opportunity Employer.

INQUIRIES: Contact Dean Martin at admin@fortknoxmaine.com, 207-469-6553 or mail Friends of Fort Knox, P.O. Box 456, Bucksport, ME

APPLICATION PROCESS:

Cover letter (1 page)
Current CV or resume
Contact information for three job-related references (at least one supervisory)
Application reviews begin February 1st, 2026 and continue until the position is filled

POSITION INFORMATION:

Department: Admin/Office/Finance
Term – Full Time - 32-40 hours
Schedule: 4-5 days/week-incl 1 wknd day
Time - Varies (usually 9am-5pm)
Preferred Education: Bachelor’s degree or
Preferred Exp: 3+ yrs admin/exec
Min Education: Associate degree or
Min Exp: 2+ yrs admin/exec

Collections Manager at Maine Maritime Museum

Maine Maritime Museum — Mon, 02 Feb 2026 21:50:49 GMT

Position Summary

The Collections Manager enacts the mission and goals of Maine Maritime Museum by caring for and providing access to collections and supporting initiatives that enhance engagement with its holdings. Reporting to the Curator of Collections, this role manages and preserves wide-ranging collections in adherence to established collection stewardship standards.

Specific Duties

Maintains records of all permanent collections including paper documents, image documentation, and database records in all formats
Manages collections development, including identification of potential acquisitions and coordinating deaccessioning and disposal
Responsible for processing incoming collections, including documentation, proper cataloging, and location assignments
Designs and manages targeted collections projects in line with departmental strategic objectives
Implements preservation procedures through appropriate handling, storage and access management, environmental data review, and arrangement for direct care of collections
Oversees physical control of collections through appropriate storage, inventory, and movement tracking
Coordinates the documentation and transport of incoming and outgoing loans
Facilitates use of collections in exhibits and interpretive programming through research and collections surveys
Provides collections and library access to researchers, scholars, students, and other groups
Processes reference and reproduction requests
Supervises volunteers and interns
Opportunity to support curatorial outreach through content development for museum programs and publications

Qualifications

Undergraduate degree in history, art history, American studies, or a related field.
Advanced degree preferred
3-5 years of related museum experience
Working knowledge of maritime and/or New England history
Experience managing, cataloging, and handling diverse collections, including archival materials
Familiarity with PastPerfect or other collections management software
Demonstrated project management experience
Excellent oral and written communication and organizational skills
Ability to lift items weighing up to 50 pounds

Terms & How to Apply

The Collections Manager is a full-time, salaried, exempt position with full benefits in Bath, Maine. Salary is $50,000–$57,000 per year. Please submit a cover letter and resume to:

hr@maritimeme.org.

This position is subject to sex offender and criminal background checks. Maine Maritime Museum is an equal opportunity employer and does not tolerate discrimination based on race, color, religion, national origin, gender identity, sexual orientation, physical or mental disability, age, protected genetic information, status as a parent, marital status, political affiliation, or any other basis prohibited by applicable law.

Maine Mineral & Gem Museum (Bethel) Seeks Communications & Engagement Specialist

Maine Archives and Museums — Mon, 02 Feb 2026 17:34:37 GMT

Maine Mineral & Gem Museum: Communications & Engagement Specialist

Job Description

Summary of Position

The Maine Mineral & Gem Museum (MMGM) is seeking a qualified candidate to fill a professional position as a Communications & Engagement Specialist. The Communications & Engagement Specialist is a full-time, exempt position reporting to the Executive Director that serves to facilitate and enhance the communications and outreach activities of the museum. This position will develop and oversee digital, print, and outreach initiatives to promote and increase awareness of MMGM, its mission, and its programs through collaborative and strategic communications.

Key Responsibilities

 Work collaboratively with the MMGM Executive Director and museum staff to plan and implement marketing and promotion strategies across all media.

 Work with Executive Director to develop and implement an annual communication and outreach plan for MMGM, including a content schedule and an outreach event calendar.

 Ensure that all materials are aligned with MMGM’s brand identity.

 Create written content for all MMGM print and digital materials

 Design and edit all MMGM print materials including rack cards, brochures, programs, and flyers.

 Design, edit, and distribute MMGM’s monthly newsletter

 Develop creative content and provide on-going maintenance for MMGM’s website.

 Develop video content for MMGM’s website, social media, and YouTube channel.

 Oversee social media campaigns and post events, news, and other relevant items to MMGM’s social media outlets.

 Organize and maintain a digital media asset library. Lead the acquisition of digital media for new projects.

 Coordinate logistics for and represent MMGM at various outreach events, conferences, shows, and meetings. This includes Chamber of Commerce events, annual mineral & gem shows, expos, science festivals, education conferences and events, and more.

 Help to coordinate and staff on-site MMGM and partner events and programs.

 In collaboration with the Executive Director, identify and cultivate relationships with community and organizational partners that align with MMGM’s mission.

 Keep a current and accurate listing of MMGM events on the museum’s website and social media outlets, and on Chambers of Commerce online community calendars.

 Work with press and media outlets to distribute MMGM content.

 Work with Maine Tourism Association, local Chambers of Commerce, and tourism partners to maintain rack card and brochure supplies at off-site locations.

 Track evaluation metrics for marketing campaigns, programs, and events.

Required Qualifications

 BA/BS in Communications, Journalism, or a related field and a minimum of 1 to 2 years of related experience, or the equivalent combination of experience and education.

 Excellent written, verbal, and interpersonal communication skills.

 Good organizational skills and strong attention to detail.

 Experience in copywriting and editing.

 Experience in web publishing and management.

 Experience in social media content creation and management.

 Experience in graphic design.

 Proficient in MS Office, Google Workspace, Canva, and Adobe Creative Cloud (InDesign, Photoshop, Illustrator, Premiere, etc.) or similar software.

 Ability to manage multiple projects and deadlines.

 Knowledge and command of evolving social media platforms.

 Ability to work evenings and weekends as necessary to support both on-site and off-site events, programs, and outreach initiatives.

 Ability to exercise discretion in matters that are confidential or otherwise sensitive.

 Ability to work creatively and collaboratively with MMGM staff, Board, organizational partners, vendors, community stakeholders, and the public.

 Ability and willingness to travel, including overnight travel; approximately 25% of time.

 Must have a valid driver’s license.

Preferred Qualifications

 Communications and outreach experience in museum, arts, or cultural heritage organizations preferred.

 Photography experience.

 WordPress experience.

Salary & Benefits

 The starting salary for this position is $50,000/annually

 Paid vacation

 Maine Earned Paid Leave (MEPL) – 48 hours

 Annual paid holidays

 Monthly healthcare reimbursement (QSEHRA)

 Retirement savings – Voluntary contributions to Maine Retirement Investment Trust (MERIT)

 Museum membership and employee discount

How to Apply

Please submit a cover letter, resume, writing sample, and graphic design sample to kgriffin@mainemineralmuseum.org with the position title and your name in the subject line.

Maine Mineral & Gem Museum (Bethel) seeks Development Coordinator

Maine Archives and Museums — Mon, 02 Feb 2026 17:16:02 GMT

Maine Mineral & Gem Museum: Development Coordinator - Corporate, Foundation, & Government Support

Job Description

Summary of Position

The Maine Mineral & Gem Museum (MMGM) is seeking a qualified candidate to fill a professional position as a Development Coordinator – Corporate, Foundation, & Government Support. This is a full-time, exempt position reporting to the Executive Director that builds MMGM’s mission capacity by identifying, soliciting, and stewarding relationships with corporations, corporate foundations, government funders, and private foundations. This position will work collaboratively with various departments to develop funding proposals and administer grant awards.

Key Responsibilities

 Develop and edit competitive funding proposals, including budgets and related materials.

 Collaborate with the Executive Director, institutional partners, and departments across the museum to gather necessary information and documents pertaining to funding opportunities.

 Prepare presentation materials for funder meetings, internal briefings, and committee updates.

 Research potential funding opportunities, and maintain a portfolio for funding general operations, programs, initiatives, and the capital campaign.

 Update and maintain a calendar that tracks proposal and reporting deadlines to ensure timely submission, flagging upcoming deliverables for MMGM team members.

 Cultivate relationships with funders to strategically align proposals with funder missions.

 Coordinate interim and final reporting for all awarded grants.

 Ensure data accuracy and consistency across donor records, proposals, and reports by maintaining up-to-date files and documentation.

 Collaborate with partners and staff to measure, report, and improve outcomes for all grant funded museum programming.

 Draft, submit, and distribute correspondence, including acknowledgement letters.

 Initiate gift processing, including recording grant awards and gifts received in Salesforce.

 Track corporate, foundation, and government funding pipelines including prospects, proposals, awards, stewardship, and reports in Salesforce.

 Maintain donor and program files.

 Work with the Communications & Engagement Specialist to create opportunities to recognize committed funders and build awareness of MMGM’s mission and impact among potential funders.

 Update, maintain, and submit funder invitation lists for museum events.

 Assist with grant-funded programs, museum events, and fundraising events as needed.

 General office duties shared with Development Coordinator – Memberships and Individual Giving, including answering general phone line, collecting mail, and assisting with large projects and mailings.

Required Qualifications

 A minimum of 1 to 2 years of related experience in nonprofit development.

 Bachelor’s degree in a professionally appropriate field.

 Demonstrated ability in grant writing and a record of success in generating commitments from corporations and foundations.

 Ability to read and interpret grant guidelines and requirements.

 Exceptional writing and editing skills to develop proposals, reports, and correspondence.

 Experience conducting research, gathering data, and analyzing information for proposals and reports.

 Excellent verbal and interpersonal communication skills.

 Good organizational skills and strong attention to detail.

 Ability to manage multiple projects and deadlines.

 Proactive work ethic: able to initiate and coordinate detailed work and deliverables with colleagues.

 Ability to work creatively and collaboratively with MMGM staff, Board, and institutional partners.

 Ability to work occasional evenings and weekends as necessary to support grant-funded programs, museum events, and fundraising events.

 Ability to exercise discretion in matters that are confidential or otherwise sensitive.

 Knowledge of or interest in learning about museum operations, programming, and best practices.

 Experience using PowerPoint, Canva, or similar software to develop pitch decks.

Preferred Qualifications

 Grants management experience a plus.

 Familiarity with developing and managing government grants.

 Experience using a CRM, preferably Salesforce.

 Development experience in museums or cultural heritage organizations preferred.

Salary & Benefits

 The starting salary for this position is $50,000/annually

 Paid vacation

 Maine Earned Paid Leave (MEPL) – 48 hours

 Annual paid holidays

 Monthly healthcare reimbursement (QSEHRA)

 Retirement savings – Voluntary contributions to Maine Retirement Investment Trust (MERIT)

 Museum membership and employee discount

How to Apply

Please submit a cover letter, resume, and writing sample to kgriffin@mainemineralmuseum.org with the position title and your name in the subject line.

About MMGM

Established in 2019, the Maine Mineral & Gem Museum (MMGM) is the foremost science museum in the state of Maine. From the world’s rarest collection of meteorites to the most extensive collection of Maine minerals and geologic specimens in the United States, MMGM tells the extraordinary story of our planet and its profound connection to the cosmos. The museum campus includes a lapidary studio and renowned research laboratory—our world-class team of scientists is expanding the fields of mineralogy and cosmochemistry every day. MMGM is located in the town of Bethel, just 1.5 hours from the bustling hub of Portland, and directly in the heart of the beautiful western Maine White Mountains. This picturesque region—rich in New England charm—boasts a rich history, burgeoning arts scene, and abundant year-round outdoor recreational opportunities including hiking, skiing, kayaking, and leaf peeping.

Washburn Norlands Living History Center Internships

Washburn-Norlands Living History Center — Sat, 31 Jan 2026 23:22:50 GMT

The Washburn Norlands Living History Center seeks interns to fill one of three roles for summer 2026.

Curatorial: Our the historical collections intern will work with our curator. Responsibilities include reviewing documents, books, artwork and furnishings in the archive, 1883 library and main family home, revising finding aids, researching collection items to improve the Past Perfect database and identifying possible research topics for historians. Interns will have the opportunity to help create a major project for their internship.

Marketing/Events: Our Marketing/Events intern will assist in all aspects of running the museum, with a focus on marketing, development, event planning and constituent relationship management. They will gain valuable experience by evaluating museum records, and determining areas for growth. They will help develop the brand kit for the Norlands, improve the social media strategy and take photos and videos. They will learn to develop donor profiles, plan events and look critically at operations using a data-driven approach. Tnterns will complete a project that relates to his/her interests and provides them with a valuable work sample for future employers.

Educational Programs: Our Educational Programs intern will revise and develop Living History Curriculum for school groups, homeschool co-ops and adult groups. The intern will work with experienced educator-mentors to review 50 years ground breaking curriculum and an extensive archive of 19th century documents and ephemera to create experiences that will captivate a 21st century audience. They also will work with a team of AP History teachers to develop a high school level archive centered field trip focused on the Civil War, Reconstruction and the Gilded Age. During the internship, they will build several strong work products for their portfolio.

The Norlands is a small museum so the ideal candidate is flexible enough to assist in all aspects of operations during opening hours and work on other projects as needed. Interns will be called on to work as a living history interpreters at special events and on our Living History Days when the Norlands is transformed into a 19th century town. They also may be called on to give tours and assist with educational programs.

This is an ideal job for a team oriented self starter with an entrepreneurial mindset and strong organizational skills who seeks a career in academic history or museum management. Experience in Past Perfect collections management, French, Spanish, art history, theater, or education are a plus. Baking, cooking, sewing, needlework or farming experience can also be put to good use - we are a living history center! If you don't know, we'll teach you.

The Norlands is a rural estate in Livermore, Maine where one can immerse themselves in an earlier, simpler time and spend hours lost in a 400 acre 19th century wonderland. While it can feel remote, it is conveniently located 30 minutes from Lewiston/Auburn, an hour from Portland, LL Bean, the coast, Sunday River and Sugarloaf. It is 2.5 hours from Boston and 4 hours from Montreal.

Interns are provided housing in the Farmer's Cottage of the Mansion with single or shared rooms. Because of the location, interns sometimes choose to work 10 hour days (if on a 40 hour schedule) and take a 3 day weekend. Interns are provided with period dress for living history days.

The Washburn Norlands is a 501-C3 and welcomes working with schools to meet the requirements for students to receive stipends for unpaid/underpaid public service internships. We also can offer academic credit for internships; interns will have ample time to pursue their own research while on site. Interns who do not have these resources avalable to them should not hesistate to apply; we offer a small weekly stipend to unfunded interns.

Start and ending dates are flexible from May - August but candidates should be able to stay for at least six weeks. Our high season runs from June 28 - August 31.

Interested Candidates should send a resume and cover letter to Ashley Heyer at president@norlands.org.

___________________________

About the Norlands

Washburn-Norlands Living History Center is a non-profit museum dedicated to preserving the heritage and traditions of rural life in Maine’s past, celebrating the achievements of Livermore’s Washburn family, and using living history methods to make values, issues and activities of the past relevant to present and future generations. The 400 acre property includes working farmland and buildings relating to the site’s role as the 19th-century homestead of the Washburn family. It includes a preserved 1828 Universalist meeting house, the Washburn 1867 mansion with attached farmer’s cottage and barn, an 1883 granite library, a sap-house, and a restored 1853 one-room school house. It contains an extensive trail system.

The Washburn Norlands archive is one of the few private family archives in the country and has been used by prominent historians including David McCullough and Heather Cox Richardson. The 7 Washburn brothers included 4 congressmen, 2 governors, 2 Ambassadors, a U.S. Senator, a Civil War General, a Civil War Naval Captain and the founders of Gold Medal and Pillsbury Flour. There is also a significant Franco-Prussian War and 1870s in Paris collection, a 600 piece Gilded Age couture textiles collection and a growing natural history collection.

Summer Graduate Internship at Woodlawn Museum

Maine Archives and Museums — Tue, 27 Jan 2026 18:55:37 GMT

Location: Ellsworth, Maine | Duration: 12 weeks, Summer 2026 (June-August)

Stipend: $5,000 | Housing: Provided on-site in the Caretaker’s Cottage

Application Deadline: February 27, 2026

How to Apply

Cover letter (no more than 2 pages) describing your interest, relevant experience, and career goals
Current CV or resume
Adacdemic transcript (unofficial acceptable)
Writing sample (5-10 pages) demonstrating historical research ability
Contact information for two references (at least one academic)

Questions: Contact Meghan Doherty at director@woodlawnellsworth.org

Woodlawn seeks two advanced graduate students for a summer internship focused on historical research and public programming. Working with the Executive Director and Education Director, interns will develop interpretive programming highlighting Woodlawn's Revolutionary War connections through General David Cobb (Mary Black's father) as part of America's 250th anniversary celebrations. Interns will also research and create interpretive materials for the bicentennial of the Black family's residence at Woodlawn (1827-2027).

Research & Interpretation

Conduct research on General David Cobb's Revolutionary War connections, David Cobb and John Black’s involvement with the Bingham Lands, and the history of land use at Woodlawn
Develop and deliver public programming related to this research
Write content for outdoor interpretive panels highlighting land use history across campus

Public Engagement

Present interpretive programming to general audiences
Lead tours and educational programs
Collaborate with fellow intern and museum staff

Required

Currently enrolled in or recently graduated from a graduate program in History, Museum Studies, Public History, or related field
Strong research and writing skills with ability to work with primary and secondary sources
Excellent communication skills and comfort with public speaking
Ability to translate historical research for diverse audiences
Flexibility to work independently and collaboratively

Preferred

Experience in Revolutionary War era, 19th-century American, or New England history
Previous museum or public history experience
Experience developing interpretive materials or educational programming

Schedule

12 weeks during summer 2026, approximately 35-40 hours per week, including some weekend and evening hours for programs. Expected duration is June-August.

Compensation

$5,000 stipend plus free on-site housing in the Caretaker’s Cottage (a two bedroom house on the property shared by two interns).

Physical Requirements

Ability to work indoors and outdoors in various weather conditions; some physical activity required for tours and program setup including climbing stairs.

Submit application materials via email to director@woodlawnellsworth.org:

Questions: Contact Meghan Doherty at director@woodlawnellsworth.org

Woodlawn Museum, Gardens & Park is an Equal Opportunity Employer committed to fostering diversity, equity, inclusion, and accessibility. This internship may be eligible for academic credit through your institution.

SUMMER 2026 - 3 INTERNSHIP PROGRAMS

Brick Store Museum — Fri, 23 Jan 2026 21:59:21 GMT

SUMMER 2026 - INTERNSHIP PROGRAMS The Brick Store Museum is in historic Kennebunk, Maine. It was founded in 1936 by American artist Edith Barry in an historic dry goods store. The Museum’s mission is to ignite personal connections to local history, art, and cultures. The Museum campus consists of five 19th-century buildings and garden/open spaces. It received accreditation with the American Alliance of Museums and one of only 21 documented museums in the country to be founded by a single woman. All internships provide an introduction to standard museum practice and hands-on experience in museum work and programming. The Brick Store Museum is a small historical museum and all staff members, as well as interns, are often called on to do any number of things such as assisting with public programs, basic office work, mailings, and visitor services. Interns will be expected to work on major Museum events held during their time here. An intern should be in the process of completing or recently completed his/her undergraduate or graduate degree in; history, education, museum studies, anthropology, archaeology, or a related subject.

The Brick Store Museum is offering three internship opportunities this summer:

1. Collections Internship - 100 Hours The Collections Intern will learn how collections are stored, managed, cataloged, and cared for in a museum setting. Duties will vary according to the availability of projects and student interest. Projects will include any combination of cataloguing into our PastPerfect database; photographing collections, assisting with the storage and organization of collections; digitization of records and researching artifacts. Opportunity to write an article for publication (optional). Please note, this position can involve heavy lifting and carrying as well as other physical activity. The intern must be able to work independently. They will report to the Collections or Archive Manager. Experience in the following areas is preferred: Museum Studies, Archaeology, Anthropology, Art History, History, and related fields.

2. Education Internship - 100 Hours The Education Internship will provide opportunities to develop educational curriculum for programs and exhibitions and create outreach programs for local schools. Projects will vary according to availability and student interests. They include preparing and presenting educational materials for the Learning Gallery, summer story time or class, interacting with visitors and groups at a museum program. The intern will report to the Museum Educator. Experience in the following areas is preferred: supervising children; written communication skills, a background in educational theory and practice, and computer skills.

3. Community Engagement Internship - 60 Hours This internship is perfect for a student with limited time available for an internship. & ability to work independently. This internship focuses on the public engagement arm of the Museum’s mission. Responsibilities will include engaging families at a Museum table at the Crafts Market on Saturdays in the summer; creating a 1936 interactive StoryMap; and creating social media content focusing on the museum’s art and artifacts. Experience in any of the following areas is preferred: education of children; written communication skills, research, computer skills, & ability to work independently. Saturday morning work from 10-1.

Stipends: The stipend for Internship #1 and 2 is $1,500. Internship #3 is $1,000. Interns are paid 100% at the completion of their service. These internships are supported by the Spofford Museum Advancement Fund. Internship Time Frame: Generally, 8-10 weeks beginning in May/June at 10 hours per week (Internship #1 or 2 = 100 hours total, Internship #3 – 60 hours). The intern is expected to work with staff on a variety of projects within the timeframe agreed at the start.

To Apply: Please email Joyce Schnaars, Museum Educator, at jschnaars@brickstoremuseum.org Share your resume and cover letter explaining which internship you are applying for, how your skills and experience to date would support one or more of the projects described above. Note interviews begin March 2026.

Summer Internship

The General Henry Knox Museum — Thu, 15 Jan 2026 13:57:19 GMT

Apply Today for a

Paid Summer Internship at the

General Henry Knox Museum

Paid Internship Positions for Qualiﬁed College Students and Current High School Seniors with interests in History, Education, Communications, Humanities, or Marketing.

The General Henry Knox Museum in Thomaston seeks interns to guide visitors through the museum, conduct research projects, and assist with our social media campaigns, events and everyday museum operations.

Starting in late May/early June, Student Internships run for 10-12 weeks with a 25-30 hour work week. Hourly rate ranges from $17 to $20.

Send a letter of interest to Delores Allen dallen@knoxmuseum.org or Knox Museum P.O. Box 326 Thomaston, ME 04861 by March 31, 2026.

(207)-354-8062

Director of Digital Archives & Data

Maine State Archives — Tue, 13 Jan 2026 19:03:03 GMT

Department: Department of the Secretary of State / Maine State Archives

Location: Augusta, Maine (Hybrid)

Schedule: 40 hrs. Monday – Friday

Job Class & Grade: CA29 – Confidential

Salary: $68,993.59 - $97,635.20 Annually

Closing Date: 01/26/2026

Join Our Team at the Department of the Secretary of State:

At the Department of the Secretary of State, we are a team dedicated to providing efficient and exceptional service to our community. We prioritize work-life balance and offer excellent benefits to support our team in achieving professional success while maintaining personal well-being. Join a team that fosters a culture of teamwork, integrity, and continuous improvement, offering opportunities for growth and making a meaningful impact on the lives of our citizens.

About the Position:

The Director of Digital Archives & Data is essential to advance the management of state government digital records. This position oversees the work of the Maine State Archive’s digital archivists and is a super-user of, and primary interface with, all proprietary and subscription-based digital Archival services (including but not limited to: Libnova, Lyrasis, Civic Plus, and a records management database). An expert in digital archiving, this position enables and supports other state agencies to maintain and manage their digital records, including those that are archival. This position collaborates with outside agencies’ records officers and Maine State Archives records management staff to promote best practices internally; facilitates the recruitment of other agencies’ participation, adoption and utilization of the services Maine State Archives provides; and provides advice on the implementation of new records management technologies. The position is responsible for clearly articulating Maine State Archives requirements for website development, records management and archiving to enable Secretary of State Information Systems to design, develop, and implement any new or necessary system architecture. The position also facilitates accessibility, equity, privacy and security for the Maine State Archives’ platforms.

The position is responsible for developing electronic data governance policy for the offices of the Secretary of State in collaboration with Secretary of State Information Systems and the Secretary of State Chief Information Officer. In accordance with LD 1610, PL2021, Chapter 717, the position will also collaborate with Department of Administrative and Financial Services and the Permanent Commission on the Status of Racial, Indigenous and Tribal Populations regarding the data governance program, including facilitating other agencies’ management of digital records in a manner that preserves their utility in compliance with Title 5, section 95-C.

The position is located onsite at Maine State Archives and reports to the State Archivist.

What We’re Looking For:

Innovative Thinking: Proven ability to implement new programs, streamline processes, and bring forward-thinking solutions to complex challenges.
Team Collaboration: A leader who builds strong, collaborative relationships across teams and creates an environment where employees feel valued and empowered to contribute to shared goals.
Communication Skills: Exceptional verbal and written communication skills, with the ability to clearly convey complex information to both internal teams and external stakeholders.
Leadership Excellence: Experience leading senior management IT teams with a strong track record of driving positive change and developing talent.
Positive Workplace Culture: Commitment to and a proven track record of creating a workplace environment where respect, transparency, and mutual support are central to the team’s success.
Technology Solutions: Experience in successfully deploying a wide verity of technical solutions to large organizations.
Adaptability and Resilience: Ability to respond to changing priorities with agility, making decisions that maintain service excellence and operational integrity.

Key Competencies We Value:

Emotional Intelligence: A strong ability to connect with others, building trust and fostering collaboration across all levels of the organization.
Problem Solving and Innovation: Comfort with navigating complex problems and leading teams to create practical, innovative solutions.
Conflict Resolution & Feedback: Skilled in guiding teams through challenges and offering constructive, actionable feedback.
Time Management: Expertise in balancing multiple projects and responsibilities effectively while maintaining high standards.
Continuous Improvement: A mindset focused on continuous learning, both for yourself and your team, to drive positive changes across the Bureau.

In This Role You Will:

Determine policies and procedures for records management aspects of data governance to enhance the State’s ability to manage, maintain, and archive digital records and analyze them in conjunction with other data.
Determine record management data and technology to strengthen the archival and records management work.
Determine solutions which meet Maine Archives needs to manage records storage and archival storage for natively digital data.
Provide expertise in the Archival industry’s technology standards and trends for digital records management technology and the archiving of digital data, including best practices to ensure security and integrity of data, and secure methods of transferring data between systems.
Provide expertise in cloud-based applications for digital archiving, record keeping, and public access.
Through research and collaborative processes, envision, communicate, and build consensus around the future state of digital records management and achieve convergence by branches of government toward implementation of that vision.
Lead and manage a small team
Build relationships with all levels of staff, managers, and offices across state government and maintain effective working relationships.
Deploy excellent verbal and written communications skills.
Demonstrate excellent research, analytical, and problem-solving skills.
Demonstrate knowledge of current State Archives and other government agencies’ technology systems, capabilities, and needs and a good working knowledge of web-based API coding.
Oversee the work of Maine State Archives digital archivists.
Monitor, ensure the maintenance of, and be the primary interface with all proprietary and subscription-based digital Archival services (including but not limited to: Libnova, Lyrasis, Civic Plus, and a records management database).
Facilitate other state agency’s ability to maintain and manage their digital records, including those that are archival.
Contribute to the creation of data-sharing policies and agreements to support decision making and improve citizen access to government services, particularly as these relate to managed records in various states of retention and to archives held by the Maine State Archives.
Collaborate with records management staff to recruit other agencies’ participation in best records management practices and enlists their utilization of the services MSA provides, as well as provides advice on their implementation of new records management technologies.
Develop policies to enable and support the transfer of digitally born records from state agencies to the Maine State Archives for preservation and ensures the best data quality, retention of analytical value and availability across systems.
Promote record management policies that avoid biasing the racial and ethnic demographic data of what is retained versus what is not.
Contribute to the creation of models for sharing data with the public and develops policies to reduce disparities and increase equity. Collaborates with Maine IT and agencies to ensure the records management and archive capabilities implemented by data systems retain similar data sharing and equity qualities.
Articulate MSA’s requirements for website development and records management to best enable SOS IS to design, develop, and implement new or necessary system architecture.
Facilitate accessibility, equity, privacy and security for the Maine State Archives’ platforms.

Minimum Qualifications:

15-year combination of education and experience in digital record-keeping or archiving
MLIS or MAS or other advanced degree in archival science
Deep familiarity with digital archiving platforms
Demonstrated leadership experience
Demonstrated collaboration and communication skills
Demonstrated knowledge of data governance policies and procedures

Applicants must be authorized to work in the United States. Please note that this position is not eligible for visa sponsorship or STEM OPT extensions, and successful candidates will be required to complete an I-9 form upon hire.

Why Join Our Team?

We believe in supporting our workforce's health and well-being with a valuable total compensation package, including:

• Work-Life Fit: Take time for yourself with 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

• Health Insurance Coverage: The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find premium costs for you and your family, including the percentage of dependent coverage paid by the State.

• Dental Insurance: The State of Maine pays 100% of employee-only dental premiums ($387.62 annual value).

• Retirement Plan: The State contributes the equivalent of 18.88% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).

Contact information:

Questions about this position should be directed to Terri Kanaris Talent Acquisitions Specialist, via email Terri.Kanaris@Maine.gov

Application Instructions:

To apply, click “Apply for this opening” and upload your cover letter, resume, and any relevant transcripts or certifications. Your resume must include month/year for each position and list related duties and responsibilities. Please note if any experience was part-time.

UMFK Seeks Archivist

Acadian Archives, University of Maine at Fort Kent — Fri, 03 Oct 2025 12:03:56 GMT

The University of Maine at Fort Kent is looking to hire an Archivist. The primary responsibilities of this position are to manage the processing and procedures of the Acadian Archives/Archives acadiennes collection, and to perform original and copy cataloging of traditional, archival, and electronic materials. This position reports to the Director of the Acadian Archives and works with Blake Library, faculty, other campus departments, the St. John Valley community, the University of Maine System Libraries (UMSL) and Maine InfoNet.

The salary for this position is $46,000 plus a 10% employer contribution to the UMS retirement plan. Additional benefits (UMPSA Single Page Benefits) include medical, dental, vision, and tuition waiver programs for employees and dependents. The UMS is a recipient of the Wellness Councils of America’s Well Workplace Award and offers wellness programs.

Essential Duties/Responsibilities

To manage accessioning, arrangement, description, and encoding for all archival collections.
To process collections.
To create and maintain local accessioning and processing standards in accordance with national archival standards.
To create and manage finding aid usability and visibility.
To develop policies and procedures in the area of the collection.
To perform original and copy cataloging of materials, including traditional and electronic materials, and to process authority control of records in the catalog based on the UMS Cataloging Standards document.
To assist the Director of the Acadian Archives in analyzing the collections’ strengths and weaknesses and in selecting materials for acquisition in accordance with the mission of the Archives and the needs of the collection.
To train staff on standards and processing.
To manage and configure access to Archives collections using appropriate tools such as ArchivesSpace.
To provide assistance in analyzing needs and making recommendations for purchase of materials and equipment.
To provide reference services, offer tours, and support Archives activities as needed.
To perform other duties as assigned.

Knowledge, Skills and Abilities

Strong analytical and problem-solving skills particularly pertaining to archival methods, cataloging, and authority control.
Excellent written, oral, and interpersonal skills.
Ability to formulate and articulate policies, procedures, expectations, and practices.
Strong time management, supervisory, organizational, and technical skills.

Required Qualifications

Master’s degree in Library and Information Science (MLIS/MLS/MSIS).
1 to 3 years professional archival experience required.
French language both written and oral strongly preferred.

Budget Responsibilities: Responsible for monitoring and adhering to the Archives acquisitions budget and recommending future expenditures.

Campus/University Service: Serves on a variety of campus and system committees and groups including the UMS Cataloging Standards Committee.

About the University

Located on the northernmost border of Maine, the University of Maine at Fort Kent is a career-focused campus offering relevant, experiential, academic programs and services with personalized attention. UMFK’s diverse student population enjoys the opportunity to live and learn in a beautiful, natural setting and a caring, friendly atmosphere where they thrive as engaged members of the community.

Our vision is that UMFK will transform students into professionals who have the knowledge, skills, and dispositions necessary to meet the evolving demands of a modern workforce.

Taught by full-time faculty, our average class size is 16 students to one faculty member. Our students come to us from throughout the United States as well as approximately 30 countries.

The great outdoor environment of the St. John Valley and forests of New England provide UMFK with abundant resources for learning and research, as well as easy access to the joys of outdoor sports and nature activities. The University and surrounding communities also play important roles in preserving, cultivating, and celebrating the Franco-American/Acadian culture in the St. John Valley and housing one of two Acadian Archives/Archives acadiennes in the nation. UMFK is the only institution in the United States located at the center of the French culture of northern Maine, northwestern New Brunswick, and eastern Quebec, offering opportunities for students to study and live in a bilingual region.

The surrounding town of Fort Kent is a welcoming town of approximately 3,800 people who are active in various festivals, community gatherings, and civic work. UMFK is embedded near the center of town allowing easy access to amenities and the community at large.

UMFK ranks among the top tier of all northern colleges for the tenth consecutive year, according to the U.S. News & World Report 2021 rankings. For the past 15 years, UMFK has been repeatedly selected as one of the outstanding colleges and universities that The Princeton Review recommends to college applicants in its print and online editions.

Appropriate background checks are required.

The University of Maine System is an equal opportunity institution committed to nondiscrimination.

Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three calendar years; and disclosures regarding the University’s current campus security policies. You may view the University’s Annual Security Report. If you have any questions, contact Student Affairs at (207) 834-7587.

To apply: https://fa-ewca-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/1653/?utm_medium=jobshare&utm_source=External+Job+Share

Or visit https://www.umfk.edu/jobs/.

Museum Experience Associate / Space Rocks Gallery Guide

Maine Mineral & Gem Museum — Mon, 18 Aug 2025 15:09:18 GMT

We are looking for a passionate and knowledgeable Museum Experience Associate / Space Rocks Gallery Guide to join our team. As a Museum Experience Associate / Space Rocks Gallery Guide, you will be responsible for providing an engaging and educational experience for our visitors. You will lead tours, answer questions, and share fascinating stories about our exhibits and collections. You will need to be well-versed in the museum's content, able to communicate effectively with diverse audiences, and capable of adapting your tours to meet the needs and interests of different visitor groups. In addition to leading tours, you may assist with special events, educational programs, and other museum activities. You will also be responsible for ensuring the safety and security of the exhibits and visitors. If you are passionate about learning and sharing information on new topics and enjoy interacting with people, we encourage you to apply for this rewarding position.

Responsibilities

Lead guided tours of the Space Rocks Gallery for diverse audiences.
Provide detailed information about exhibits and collections.
Answer visitor questions and engage in discussions.
Adapt tours to meet the needs and interests of different groups.
Assist with special events and educational programs as needed.
Ensure the safety and security of exhibits and visitors.
Maintain up-to-date knowledge of museum content.
Collaborate with museum staff on various projects.
Assist in the development of educational materials.
Handle visitor feedback and concerns professionally.
Promote museum membership and programs.
Support marketing and outreach efforts.
Conduct research to enhance tour content.
Participate in ongoing training and professional development.

Requirements

Preferred availability: Two days per week, either Friday/Saturday or Saturday/Sunday, based on candidate availability, with occasional flexibility to work other days as needed.
Ability to engage and educate diverse audiences.
Physical ability to stand and walk for extended periods.
Customer service experience is a plus.
Strong organizational and time management skills.
Experience with educational programs and events.
Ability to work independently and as part of a team.
Professional and friendly demeanor.
Curiosity and the ability to learn about new topics is a must.

Job Type: Part-time

Pay: $18.00 per hour

Benefits:

Employee discount
Free parking

Work Location: In person

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Director of Digital Archives & Data

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UMFK Seeks Archivist

Museum Experience Associate / Space Rocks Gallery Guide

Maine’s First Ship (MFS)
Bath, Maine