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News and Opportunities for the Field

Saco Museum Curran Homestead and Living History Museum Margaret Chase Smith Library, Skowhegan L.C. Bates Museum, Hinckley Maine Historical Society


As part of its continuing service to the field, Maine Archives and Museums' "News & Opportunities for the Field" allows members and non-members to post notices of their announcements, job and internship openings, workshops, and other news of interest to the field. MAM approves all postings and reserves the right to edit or reject postings as it deems appropriate. This service is free to members; non-members will be charged $20 (Individual Membership is only $25).

MEMBERS: To post your item to this bulletin board, simply use your username and password to log into the site (upper right of your screen), then navigate to this page and click "Add Post."

NON-MEMBERS: To submit your bulletin board post, please email

  • 25 Mar 2015 9:00 AM | Anonymous member (Administrator)
    The Board of Directors of the Boothbay Railway Village (BRV) announces an extraordinary opportunity
    for a talented and resourceful leader who can share our passion for Maine history and our Boothbay,
    Maine setting. The new Executive Director will lead a devoted staff and volunteer team as we work
    together to build upon a 50 year history of acquisition and development, further our educational
    mission, and secure BRV’s long-term sustainability.


    Opened to the public in 1965, the then Boothbay Railway Museum was the first public railroad museum
    in Maine. Since then, the BRV has filled its 30 acre setting with more than two dozen buildings, many of
    which contain displays of artifacts related to Maine’s railroading history, the advent of the automobile,
    and everyday life of Mainers from the mid-19th through the mid-20th centuries.
    The recently updated mission of the Boothbay Railway Village is “to conserve, display and interpret
    artifacts, authentic period structures and technologies utilized in Maine during the historical period of
    the Mid-19th through the Mid-20th Centuries.”

    BRV has a fleet of three Henschel steam locomotives, along with vintage and replicas of Maine narrowgauge rolling stock, operating on over three-quarters of a mile of track. The Museum’s Antique Automobile Exhibit has more than 60 vehicles on display, dating from 1902-1962, and our outstanding model railroad exhibit is still under construction, allowing visitors to see it grow and change with each visit.

    For more information about the organization, visit BRV’s website:


    As the Boothbay Railway Village prepares for its 50th season of operation, the organization faces the
    challenge of replacing its Executive Director of 31 years, who retired in February. Capable leadership, a
    dedicated and talented team of staff and volunteers, and the ongoing support of BRV’s founder provide
    a sturdy foundation upon which to launch the next phase in the organization’s evolution.

    To set the stage for the next Executive Director, the Board and staff are in the midst of a strategic
    planning process that describes a new and vibrant vision for the museum. The plan defines public
    education as the museum’s principle deliverable and envisions a living village museum that engages
    visitors in a story that has multiple threads and elements about how life evolved in Maine. Central to
    the plan is the recognition that the museum must provide a living, engaging, changing, interactive
    educational experience that encourages involvement and repeat visitation.

    The BRV has current year operating budget of $790,000 and a staff of 6 FTE’s, supported by volunteers and seasonal employees. In 2014 there were 190 dues-paying members, an annual fund of $51,780, and a charitable giving total of $242,605. The Village receives approximately 15-17,000 visitors annually.
    Leadership priorities

    As the BRV Board of Directors conducts its search for a new Executive Director, we are prioritizing the need to hire a leader who can work with the Board and staff to develop and implement strategies to achieve long-term financial sustainability and our vision for an active and vibrant educational enterprise.

    More specifically, the BRV Board has identified the following priorities for the next Executive Director:

     Implement a business plan—linked to the strategic plan—built upon more diverse revenue streams, increased membership and visitation, and enhanced fundraising efforts.

     Broaden the base of philanthropic support to attract new donors, dramatically increase the annual fund, and begin building a meaningful endowment.

     Continue to build the capacity of our staff and volunteer team through visionary leadership, proven management strategies, and successful communication.

     Support the development of marketing and communication strategies that successfully convey BRV’s story and unique assets.

     Deepen and build relationships within the region, within the museum community, and with potential educational, community, and corporate partners.

     Bring focus to the museum’s educational mission and programs and support the development of a collection policy and the establishment of standard museum protocol and procedures.



     Proven fundraising ability and success in building donor relationships
     Business, financial and budgeting acumen
     Experience in leading and successfully managing a staff team
     5 or more years of relevant operational and management experience
     Ability to communicate a passion for our work, our mission, and Maine history
     Highest level of recommendations from references and peers
     Proven public speaking ability and strong writing skills
     A readiness to roll-up your sleeves and pitch-in wherever it is needed


     Experience in an educational or museum setting
     BA or BS degree
     Knowledge of Maine, our funders, and our donors
     Previous nonprofit and board governance experience

    Comprehensive benefits package and competitive salary commensurate with experience

    To apply

    Interested candidates should send a cover letter, résumé, and the names of 3 references (indicating relation to the candidate, phone number, and e-mail address) to Starboard Leadership Consulting at the following address:

    Paper copies may be sent to Mary Pettegrow, Starboard Leadership Consulting, 84 Harlow St., Bangor, ME 04401, but electronic submissions of material are preferred. No phone inquiries, please. Review of applications will begin on April 13, 2015.

  • 21 Mar 2015 9:01 AM | Anonymous member (Administrator)

    Portland Observatory Assistant Site Manager

    Greater Portland Landmarks

    TITLE: Portland Observatory Assistant Site Manager (2 positions available)

    Part time, seasonal, 24 hours per week (every other week on Friday, Saturday, Sunday)

    Memorial Day Weekend – Columbus Day, pre-season training and orientation in April and May.

    REPORTS TO:  Manager of Education Programs


    The Portland Observatory Assistant Site Manager will work closely with the Observatory Site Manager, overseeing the daily operation of the Portland Observatory Museum when on site and leading public tours.


    • Open and close the Observatory for tours during its scheduled hours of operation.
    • Make bank deposits and ensure that there is adequate change for cash sales.
    • Supervise the volunteer docents on-site.
    • Present tours to the public, when necessary. 
    • Greet visitors
    • Sell tour tickets and retail merchandise,
    • Create a positive and professional atmosphere for both docents and visitors
    • Be available to work alternating weekends with another Assistant Site Manager

    Additional responsibilities include, but are not limited to;

    1. Awareness and responsibility for visitor safety
    2. Ask docents to sign in their hours in the “docent sign-in” log
    3. Keep gift shop shelves stocked
    4. Communicate status of Gift Shop stock, docent scheduling changes and all other issues/items with the Education Programs Assistant/Observatory Site Manager
    5. Close the cash register and credit card purchases daily
    6. Provide assistance on Flag Day and other scheduled special events.
    7. Make docent scheduling adjustments, as needed, including immediate or emergency needs due to  unforeseen situations.


    -          must be able to walk up and down 100 stairs

    -          must have basic computer skills

    -          excellent human relations skills

    -          demonstrated customer service skills

    -          strong oral and written communication skills

    -          enthusiasm for working with a variety of ages

    -          ability to manage, and organize activities and people

    -          enthusiasm for sharing knowledge

    -          available to work on the weekends and/or evenings

    A background in history or historic preservation is preferred but not required – we will provide training. 

    Additional Job Information

    Please submit cover letter, resume and three references to Resumes will be accepted until position is filled.
    Teacher, Volunteer Management
    May 25, 2015
    Portland Area
    Portland Observatory, 138 Congress St., Portland

  • 19 Mar 2015 10:07 AM | Anonymous member (Administrator)




    Unique international park seeks dynamic individual to manage the collection and lead a dedicated interpretive staff telling the story of Franklin and Eleanor Roosevelt’s summers on Campobello Island.   The incumbent directs the day to day museum management functions, trains and supervises staff and develops interpretive programming and exhibits.

    The position requires a Bachelor’s Degree with a strong emphasis on curatorial science and museum management.  Prior experience in a museum setting is preferred.  Solid writing and interpersonal skills are required. 

    If you are interested in applying for this position, or for more information, please email a letter of interest and resume to or post to:

    In the United States:            

                                        Ron Beckwith – Superintendent

                                        The Roosevelt Campobello International Park

                                        P.O. Box 129, Lubec, Maine  04652

    In Canada:     

                                        Ron Beckwith – Superintendent

                                        The Roosevelt Campobello International Park

                                        459 Route 774, Welshpool, NB  E5E 1A4

    You may also contact the Park office at 506-752-2922



    For information on the Roosevelt Campobello International Park, please visit WWW.FDR.NET

  • 13 Mar 2015 9:02 AM | Anonymous member

    On Memorial weekend 2015 Readfield Historical Society will make available a 20 month calendar commemorating Readfield's Farm Heritage, in honor of the 225th year of Readfield's incorporation. Evelyn Potter and Dale Potter-Clark are spearheading the project. Some of the farms featured or included will be: Kennemac, Fogg, Gorden, Elvin, Kennecook, McDougald, Wills, Russell, Kents Hill farm, Nason, Coffin, Butman, Trefethen, Lane, Brown, Packard, Smith, Luce, Hawes and more. Along with a brief history of the farms there will be many pictures, recipes, and historical trivia.
    The calendars will be available for $10.00 + S&H via and at various locations in Readfield. FMI email



  • 10 Mar 2015 2:50 PM | Anonymous member

    Position description

    The successful Development & Communications Associate will have a genuinely outgoing personality and a sense of humor.  S/he should promote the mission and programs of the Museum and be a good team player.  S/he will be computer savvy, highly organized, able to multi-task and meet deadlines, and able to create and maintain exemplary filing systems and records.  As the first face and/or voice most visitors and donors will encounter with the Museum, the Associate is expected to be community-oriented with an eye toward the development of the membership, visitation, and financial aspects of the Museum.

    This position is a part-time (24 hours per week) position with starting hourly wage of $14.25 per hour. The Development & Communications Associate may work additional hours during weekends and weeknights, depending on the Museum’s event staffing needs. This position is a term appointment for one-year, with the possibility of renewal after that term.

    The position has several components:

    Responsible for maintaining and initiating all development records including those pertaining to Membership, Annual fund and Capital Campaign drives. The position is critical to the success of all fundraising endeavors. This requires a willingness to acquire proficiency with PastPerfect, the current development software program in use by the Brick Store Museum.

    ·         Enter all new memberships and renewal information. Generate membership cards and thank you letters.  

    ·         Enter all donations as they are received and generate thank you letters appropriate for the level of giving and personalized to the specific donor. 

    ·         Record gifts of cash and checks for the bookkeeper. Make deposits as necessary—usually weekly.

    ·         Generate reports and current data to use as tools in all membership drives and fundraising efforts.

    ·         Assist in creating and implementing fundraising and capital campaign events throughout the year.

    ·         Be an active participant in the Museum’s grant-writing and grant opportunity identification.


    Assist the Director with news releases, publicity materials and correspondence to the membership and the media; including all printed material, social media and current event listings in area newspapers.  Develop and maintain lists of media resources, contact people, and deadlines for e-mail and direct mail communications.


    Assist the Director and staff in planning and implementing public programs, group tours and special events.   This includes being available for occasional after-hours programs. 


    General office support includes greeting visitors, answering phones, and maintenance of office supplies as needed.


    Bachelor’s degree in museum studies, business, finance, or related field; or related work experience. Excellent organizational and communication skills; knowledge of computer databases, and scanning. Experience in nonprofit development and knowledge of PastPerfect preferred.

    Work Environment:

    Work is performed under typical office conditions in the museum.  The Development & Communications Associate must be familiar with the operation of typical office computer systems and devices, telephones, standard office equipment, and copier/scanners. The work may involve exposure to dust and the ability to lift boxes up to 40 pounds. Noise level is quiet, except for routine interactions during the work day.

     To apply: Please send your cover letter and resume to Cynthia Walker, Executive Director, at (or via mail to 117 Main Street, Kennebunk, ME 04043)

  • 26 Feb 2015 9:47 AM | Anonymous member (Administrator)

    Due to employee resignation, the University of Southern Maine (USM) is seeking applicants for the position of Coordinator of Franco-American Collection.  The gift-funded Coordinator is responsible for the general oversight and management of the Franco-American Collection and all books, archival material, artifacts and other resources which make up the Collection.

    This is a part-time (80%) position at USM’s Lewiston-Auburn campus.  This position has a nine-month (February, March, April, May, August, September, October, November, December) work schedule.



    • Bachelor’s degree.
    • 3-5 years of experience with library or archival procedures, or related.
    • Familiarity with Franco-American culture and history.


    • Valid motor vehicle driver’s license.


    • Degree in liberal arts or library science preferred.
    • Ability to read, write, and speak French strongly preferred.
    Apply online at: You will need to create an applicant profile, complete an application (which includes contact information for three professional references), and upload a cover letter and a resume/curriculum vitae which fully describes your qualifications and experiences with specific reference to the required and preferred qualifications. You will also need to complete the affirmative action survey, the self-identification of disability form, and the self-identification of veteran status form. Review of applications will begin March 18, 2015. Materials received on or after that date will be considered at the discretion of the university. We are not able to consider applicants who require Visa sponsorship support. USM is an EEO/AA employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, age, disability, protected veteran status, or any other characteristic protected by law.

    • 26 Feb 2015 9:41 AM | Anonymous member (Administrator)
      Hidden collections in Maine?
      (Don't miss the information session on March 4!)

      DIGITIZING HIDDEN SPECIAL COLLECTIONS AND ARCHIVES:<> Enabling New Scholarship through Increasing Access to Unique Materials
      The Andrew W. Mellon Foundation has awarded the Council on Library and Information Resources (CLIR) funds to create a national competition in 2015 to digitize and provide access to collections of rare or unique content in cultural heritage institutions. Its aim is to ensure that the full wealth of resources held by institutions of cultural heritage becomes integrated with the open Web.

      DEADLINE: Initial proposal due:  April 30, 2015
      (The application process has two phases. The initial proposal round is open, and those interested in applying for a grant through this program must submit an initial proposal by April 30. The final proposal round is by invitation only.)

      GRANT AMOUNTS:  Maximum allowable request for 2015: single-institution projects: $250,000 / collaborative projects: $500,000  (Minimum allowable request for 2015: $50,000)

      The range of media that can be termed special collections or archives is not restricted. Increasingly, valuable collections are composed of many formats, from paper, moving images on film or video, all types of sound recordings, ephemera, specimens, electronic files or data sets, works of art, to myriad types of artifacts.

      For the purposes of this program, applicants must convincingly argue that their collections are "hidden" in the sense that they cannot be exploited for important scholarly work until they are fully digitized, discoverable and accessible.


      Wednesday, March 4, 2015, 2:00 - 3:00 pm Eastern time: CLIR will host a question-and-answer session for prospective applicants. See CLIR for more details:

      For questions which are not answered in the application guidelines<>, contact CLIR program staff at<>.
      During the application period, CLIR accepts inquiries by e-mail only; no phone calls, please.

    • 25 Feb 2015 7:03 PM | Anonymous member (Administrator)

      Live-in caretaker and curator/docent wanted for Nordica Homestead Museum in Farmington.  On site housing provided.   Anyone interested can write to:  P.O. BOX 763  Farmington, Maine 04938

    • 17 Feb 2015 2:19 PM | Anonymous member (Administrator)

      How do you define direct care? What's included in acquisition costs?


      Museum standards and ethics dictate that funds from the sale of deaccessioned collections be used for acquisition or direct care/preservation of collections. Many are confused by the term "direct care." 


      The American Alliance of Museums is conducting an online survey to find out what museum professionals, from a broad range of functions and types of museums, personally think should be included in the definition of these terms. The survey also asks about current museum practice regarding deaccessioning and the use of proceeds. The Alliance's cross-disciplinary Direct Care Task Force will use the survey results to provide guidance to the field on generally accepted uses of proceeds shared by all disciplines and those specific to each discipline. 
      The survey is 
      open now and will remain active until March 4. It should take 15–20 minutes to complete. The majority of the questions ask for your personal professional opinion, not the stance of your museum. A few questions ask about your museum's policy; you'll want to have your collections management policy at hand. (Or you'll have the option to skip these questions.) 


      You can also take the survey by cutting and pasting the following URL into the address bar of your web browser:
      Feel free to share this link with your colleagues.
      If you have questions at any point prior to, during or after completing the survey, please contact

    • 13 Feb 2015 4:46 PM | Anonymous member (Administrator)

      Small Museums Scholarship

      2015 AASLH Annual Meeting and Online Conference

      Louisville, Kentucky

      DEADLINE: 12 June 2015

      The American Association for State and Local History will hold its Annual Meeting and Online Conference in Louisville, Kentucky from 16-20 September 2015. This year’s theme – The Power of Possibility - examines the personal, communal, and organizational journeys that lead to vibrancy, authenticity, social change and sustainability. 

      Unfortunately, many working in our nation’s small museums feel as if we can only dream of attending this meeting. In a perfect world, boards would grant every request to fund our professional development. Institutions of modest means, however, may not have the resources to help us become effective stewards of our community’s memory.

      Websites, listservs, and social media constantly offer new sources of technical and psychological support, but nothing is better than the face-to-face fellowship of sharing survival strategies. Every year, increasing numbers of Annual Meeting sessions address issues specifically affecting small museums. These sessions can be as practical and wide-ranging as training, marketing, and strategic planning. Other sessions focus on creative ways to forge and re-energize relationships with the surrounding community.

      Now in its tenth year, AASLH’s Small Museums Committee is offering scholarships to any AASLH members who are full-time, part-time, paid, or volunteer employees of small museums. Each $500 scholarship will cover the cost of the conference registration and the Small Museums luncheon. Any remaining funds may be used to offset travel and/or lodging expenses.

      To qualify, the applicant must work for a museum with a budget of $250,000 or less. They also must either be an individual AASLH member or work for an institutional member. Application forms are available at

      The deadline for applications is 12 June. The committee will email award winners by 29 June. For questions, please contact Bruce Teeple, Small Museum Scholarship Subcommittee Chair at

    Maine Archives and Museums / P.O. Box 46 / Cumberland Center, Maine 04021 / (207) 400-6965 / 

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