Job Description
Department: Lunder Institute of American Art

Pay Rate Type: Salary

Job Summary:
The Lunder Institute fellowship coordinator reports to the director of the Lunder Institute of American Art (LIAA) and works closely with LIAA managers to ensure the timely and high-quality execution of the LIAA fellowship programs and other LIAA programs and their operations. The coordinator’s primary responsibilities are focused but not limited to coordination of Lunder Institute’s residential and non-residential fellowship activities, convenings, annual summer think tank, Lunder Institute@ program, and other campus and public engagements. The successful candidate will perform diverse and complex administrative and program support functions that require strong attention to detail, independent judgment, and initiative. The ideal candidate brings a high degree of skill in communicating and interacting with artists, scholars, researchers, students, staff, faculty and the public. As a facilitator of programs and communications the coordinator will possess strong writing, planning and organizational skills. As the primary point of contact for residential fellows, visiting artists, and other fellows, the Coordinator significantly contributes to creating an environment of support and welcome. As a result, the Coordinator will project a positive and professional attitude to the work of coordinating logistics and supporting the needs of LIAA fellows on and off campus. We encourage inquiries from candidates who will contribute to the diversity of our College, including its cultural and ethnic diversity.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Work with the LIAA managers to plan and implement the logistics of all LIAA fellowships, programs and events

• Serve as the primary point of contact for all residential fellows, scholars and visiting artists; help create a welcoming space and experience for all fellows and visiting artists

• Serve as the liaison between LIAA, Colby, and fellows, managing and organizing the administration associated with fellowship selection process, onboarding and on site accommodations, and the required communication needed between the artists, staff, departments at Colby, and external community partners

• Organize meetings and events such as artists studio visits, open studio events, fellow orientation, and other required fellowship engagements

• Collaborate with Colby Museum academic and public engagement staff and college faculty to facilitate and coordinate curricular engagements and community partnerships

• Create, update, and distribute LIAA Fellowships program schedule and calendar to museum staff/ programs participants/campus colleagues/communications team

• Assist with monitoring, tracking, and evaluating the quantity and quality of fellowship programs, including data-gathering, writing reports, etc.

• Manage administrative support and student workers, setting behavior expectations, ensuring adherence to campus/work study limits, and providing mentorship, as needed

• Work with the LIAA staff to coordinate with internal and external program stakeholders, communications staff and media outlets

• Prepare and organize communication, marketing and promotion of LIAA programs about LIAA Fellowships, LIAA alumni and LIAA programs

• Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice

QUALIFICATIONS

• Bachelor’s degree or the equivalent in education and experience

• Minimum of 1-3 years of related work experience in higher education, artist residencies or nonprofit arts organizations preferred; experience organizing events and facilitating community engagement preferred

• Proven experience successfully leading complex projects through completion

• Attention to detil and ability to track material such as budgets and projects

• Knowledge and/or interest in American and contemporary art and art history preferred,

• Excellent verbal/interpersonal communication skills and organizational skills, experience with social media, marketing and website management preferred

• Demonstrated ability to multitask in a fast-paced working environment; perform effectively under pressure; ability to anticipate potential problems and take initiative to implement resourceful, appropriate solutions

• Exceptional time management skills to supervise multiple projects as well as the flexibility to adjust to shifting priorities as new projects are assigned

• Adept at exercising independent judgment in a highly visible and fast-paced environment

• High level of proficiency with technology, including superior skills with Microsoft Office and Google Suite software

• Ability to make an impact as a member of a team and diverse community

• Deep appreciation for the liberal arts model and Colby’s mission and values

KEY RELATIONSHIPS:

Reporting to the director of Lunder Institute of American Art, this position has direct contact with the LIAA managers and  Colby Museum of Art staff, faculty, students, alumni/parents, trustees, senior administrators, vendors, and the local community.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

General open office and campus environment. Position involves sitting, although frequent movement is necessary. Computer usage involving repetitive hand/wrist motion is also necessary. Some evening and weekend work is required throughout the year to be determined by the needs of the department.

CONDITIONS OF EMPLOYMENT:

Successful and satisfactory completion of a background check (including a criminal records check).

TO APPLY: Lunder Institute Fellowship Coordinator

Interested candidates should apply electronically by clicking the "Apply" button on the Colby Careers website. Please submit a letter of interest including salary requirements, resume, and the contact information of three professional references. Materials should be addressed to:

Lunder Institute Fellowship Coordinator - Search Committee

A review of applications will begin immediately and will continue until the position is filled.

Colby is a private, coeducational liberal arts college that admits students and makes employment decisions on the basis of the individual's qualifications to contribute to Colby's educational objectives and institutional needs. Colby College does not discriminate in its educational programs or employment on the basis of race, color, gender, sexual orientation, gender identity, disability, religion, national origin, age, marital status, genetic information, or military or veteran’s status. Colby is an equal opportunity employer and operates in accordance with federal and state laws regarding non-discrimination. Colby complies with Title IX, which prohibits discrimination on the basis of sex in an institution’s education programs and activities. Questions regarding Title IX may be referred to Colby’s Title IX coordinator or to the federal Office of Civil Rights. We encourage inquiries from candidates who will contribute to the diversity of our College, including its cultural and ethnic diversity.

For more information about the College, please visit our website:  www.colby.edu