Jobs and Internships

Old Bristol Historical Society is seeking a part-time (10 hours/week) Collections Manager at its History Center in Bristol.  This position is responsible for processing and cataloging archival items, scanning loans, and managing our on-line collections database.   MLS or archives certification preferred, $20-$25 an hour depending on experience.  To submit resume and letter of application or for further information contact Michael Chaney, Executive Director, chaneymp@gmail.com. Position is open until filled.

Director of Advancement
Abbe Museum
Bar Harbor, Maine
Type: Full Time, Experienced - with consideration for flexible, or partially hybrid work schedules for qualified candidates.
Required Education: College Degree or Equivalent
Salary: $80,000 - $100,000 with benefits

Organization
With the mission to illuminate and advance greater understanding of and support for Wabanaki Nations’ heritage, living cultures, and homelands, the Abbe Museum offers changing exhibitions and a robust programming schedule for all ages, and welcomes 30,000 visitors each year on Mount Desert Island, Maine, home of Acadia National Park. The Abbe is a decolonizing museum committed to collaborative practice, privilege of Indigenous voice and perspective, and a commitment to telling the full truths of history. Wabanaki people are engaged in all aspects of the museum, from curatorial roles to policy making. In addition, The Abbe is a member of the International Coalition of Sites of Conscience and is the only Smithsonian Affiliate in Maine. The Abbe is governed by a majority Wabanaki Board of Directors, led by Co-Chairs Richard Silliboy (Mi’kmaq Nation) and Carolyn Rapkevian and is advised by its Tribally-appointed Wabanaki Council. Betsy Richards (Cherokee Nation), has served as Executive Director and Senior Partner with Wabanaki Nations since fall of 2022.

Position Summary
The Director of Advancement will be a member of the senior management team responsible for designing a comprehensive development and strategic communications plan that generates strong annual support, including implementing a major gifts program and strategies to increase annual giving from individuals, foundations, and corporations. This individual will manage a robust portfolio of donors, prospects and serve as an active cross-functional collaborator with the program, operations, and finance staff. Working closely with and reporting to the Executive Director & Senior Partner with Wabanaki Nations and collaborating with the Board of Directors in fundraising, organizational storytelling, and relationship management, the Director of Advancement will help position the Abbe for growth and sustainability through an active program of case-making, prospect identification, donor cultivation, solicitation, and stewardship. 

Roles and Responsibilities

Individual Giving

•  Provide strategic leadership to build a robust individual giving program to support ongoing organizational sustainability and capital projects.
•  Lead the board of directors and executive and program staff in the identification of donor prospects and the cultivation, solicitation, and stewardship of donors.
•  Collaborate with the Executive Director & Senior Partner to establish and activate current or former board members, Wabanaki Council members, advisors, and other key constituents supportive of the 1 organization’s mission, vision, and values to leveraging networks of influence to identify, engage, and steward potential donors and contributors.
•  Design strategies to increase donor engagement and annual giving at all levels, including legacy giving, to ensure the long-term sustainability of the organization.
• Prepare the organization to enter into a comprehensive campaign for its 100th Anniversary in 2028.

Development Operations

•  Oversee and implement annual fund activities and the preparation of grants and other requests to institutional funders, assuring timely development of proposals and reports.
•  Prioritize fundraising channels and efforts to maximize opportunities for contributed revenue growth.
• Work cross-functionally with a team to support Development and Organizational Storytelling, creating a positive workplace environment that promotes employee engagement and satisfaction.
• Apply industry best practice to all development decision-making, policies, and functions and collaborate closely with the finance team in the forecasting and tracking of contributed revenue.
• Work cross-functionally in the planning and delivery of donor events, donor acknowledgment, and fulfillment of sponsorship agreements.
• Develop and nurture a strong working relationship with the board of directors, presenting regular reports and sharing information to support their governance role as well as their involvement in fundraising and the successful completion of the campaign.

External Relations and Communications

• Serve as a visible advocate for the mission, vision, and values of the organization.
• Oversee and work cross-functionally in planning strategic blog posts, newsletters, and annual reports.
• Collaborate on updating organizational branding and organizational storytelling
  
• Participate in local, regional, and national meetings and convenings to share the organization’s story and engage new advocates and supporters.

Traits and Characteristics The Senior Director of Advancement will be an experienced development and external relations professional with demonstrated capacity to achieve contributed revenue goals in alignment with our mission, vision, and values. A confident fundraiser, they will be knowledgeable of strategies and best practices to secure strategic gifts from individuals and institutional donors. The Director of Advancement will be a people-oriented leader who enjoys engaging and communicating with multiple constituencies. An innate multi-tasker, they will be highly organized with their time and priorities and adapt to changing situations with ease and enthusiasm.

Other key competencies include:

• Leadership and Teamwork – The ability to build trust, create a sense of purpose and direction, and influence the team to take action towards a common vision and goal.
• Diplomacy and Interpersonal Skills – The capacity to leverage relationships with people to influence decisions that advance a common goal, handle sensitive issues with tact, and communicate with people of different backgrounds.
• Goal Oriented – The determination to pursue and attain ambitious goals, take calculated risk, and instinctively act on opportunities that advance progress toward the goals.
• Flexibility and Resiliency – The agility to accept new ideas and approaches, adapt to situational demands by stepping outside of comfort zones, evaluate how certain obstacles impact results, and focus on positive results.
• Personal Accountability – The willingness to evaluate personal action, learn from mistakes, and accept personal responsibility for outcomes.

Qualifications

Qualified applicants must have 5 or more years of advancement experience with a nonprofit organization and a minimum of 3 years in a leadership or senior development/advancement position. Leading candidates will have demonstrable experience in individual and major gifts portfolio management, as well as a proven track record of achieving contributed revenue targets. Supervisory experience is highly desired. The ideal candidate will also have, or be willing to acquire, knowledge of the issues facing Wabanaki communities and Tribal Nations and communicate the case for support. Exceptional written and spoken communication skills are necessary and the ability to represent the Abbe Museum in public speaking engagements, media events, and public presentations is essential.

Position Location

This position will be based at the Abbe Museum’s office in Bar Harbor, Maine with consideration for flexible, or partially hybrid work schedules for qualified candidates. 

We will be accepting applications until the position is filled. To apply, please provide a cover letter, resume or CV, and information for three references.

Please send complete applications via email to:
Betsy Richards
Executive Director & Senior Partner with Wabanaki Nations
search@abbemuseum.org

Or via mail to:
Abbe Museum
Attn: Director of Advancement
PO Box 286
Bar Harbor, ME 04609

No phone calls, please.

Job Class Code: 0393
Grade: 24
Salary: $50,190.40 – $67,641.60
Opening: June 18, 2024

Closing: July 7, 2024

 

Apply Now, we offer superior benefits (highlighted below) including: 13 paid holidays, 12 sick days and 3+ weeks vacation to start! 

Description:

The Department of the Secretary of State, Maine State Archives is seeking candidates for the position of Records Management Analyst II to lead the State’s Records Management program.  This leadership position is responsible for managing and developing record retention schedules and providing records management trainings to all state agencies. 

The Records Management Analyst II position leads the policies and activities of the Records Management division of the Maine state Archives, supervising four staff members. This position works closely with all state government agencies to identify and establish records retention schedules for proper management. The position also speaks before groups and provides professional training and workshops.

The Records Management Analyst II reports directly to the Archives Director and works closely with the Maine State Archivist as a member of the senior management team. The work schedule is Monday through Friday.

A typical day involves:

Specific responsibilities working with all State agencies to promote proper records management and encourage agencies to:

 

• Inventory their records so that they know what they have in their agency.
• Create retention schedules so they know how long to keep what they have and what to do with it once it has met its retention time.
• Design file plans for individual offices so all employees know where records are, who is responsible for keeping the record copy and what are the retention schedules for all the records in their office are so that nothing is kept too long or destroyed too soon. 
• Answer incoming requests (by phone or e-mail) from state and local agency employees, records officers, Department heads, local government clerks or other related records and records management.
• Research specific record topics and retention schedule information which may or may not be covered by agency/local government schedules.
• Develop training modules for Records Officers, state employees and develop informational and reference materials.
• Conduct training for Records Officers, Assistants, employees, and others as requested.  As well as conduct agency-wide, office or individualized records management trainings as requested.

In order to be successful, you must have:

• Knowledge of the theories, principles, and practices of public administration, organization, workflow, personnel management, and financial procedures.
• Knowledge of data collection and interpretation methods and techniques.
• Knowledge of the organizational and staffing structures in state agencies and departments.
• Knowledge of human resources programs and services.
• Knowledge of methods and techniques of analysis, work simplification, and forms and records control.
• Knowledge of the methods and techniques of establishing work standards.
• Knowledge of current developments in systems analysis and applications.
• Knowledge of information management systems.
• Ability to gather assemble, calculate, and analyze facts and draw valid conclusions.
• Ability to analyze and interpret laws, rules, and regulations.
• Ability to communicate effectively orally and in writing.
• Ability to develop recommendations for the revision or repeal of laws, rules, regulations, policies, and procedures, and the implementation of new systems and organizations.
• Ability to oversee, review, evaluate, and direct the work of others.

MINIMUM QUALIFICATIONS

• Eight (8) years of education, training, and/or experience analyzing, evaluating, and/or developing improvements to organizational and/or managerial systems, programs, and practices. Preference will be given to candidates with demonstrated experience in records management.

For more information or questions, please contact: Jennifer Wilson or call (207) 624-9012.

Why join our team?

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,523.28-$12,380.40 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. 
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).
• Retirement Plan – The State of Maine contributes a percentage of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.  

 

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

 

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for part-time employment.

 

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. 

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. 

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.

The Castine Historical Society (CHS) invites talented, enthusiastic museum professionals with a passion for local history to apply for the position of Executive Director. The ideal candidate will also have strong exhibit, communication, organizational, and fundraising skills, the desire to serve as the public face of an organization, and the ability to lead CHS as it expands and rebrands for the future. CHS was incorporated in 1966 and owns two buildings, the Abbott School, built in 1859 as the town’s high school, and the Samuel P. Grindle House, built c. 1850. The Abbott School serves as exhibit and program space, and the Grindle House contains offices, a researcher’s reading room, a small exhibit space, and a state-of-the-art collections storage facility. A planned renovation of the Abbott School will make it ADA compliant and provide space for a permanent exhibit on the history of Castine. Thanks to a healthy, well-managed endowment, CHS is open to visitors seasonally free of charge, and most operating expenses are covered. The Opportunity Lead an organization that is financially stable, has a plan for the future, is poised for growth, and is eager to spread its wings and fly. CHS is a gem among local history museums and historical societies. It consistently punches above its weight and definitely is not your grandmother’s historical society. Work with an engaged and talented board to lead a capital campaign to renovate the Abbott School and create a dynamic and expansive new permanent exhibit on Castine’s 400-year history. Lead the rebranding of CHS to better reflect all the town’s history and engage all the people living in the community. Lead and inspire a dedicated and talented group of staff and volunteers. Partner with an engaged and hardworking Board Care for, expand, and be inspired by CHS’s collections, housed in a state-of-the-art storage facility. Lead an institution that is committed to diversity, values everyone's story, and uses Castine's history to explore social justice issues. Partner with other cultural organizations in Castine and the region to create programs and events for a variety of audiences. Responsibilities Vision and Leadership Provide visionary leadership and strong administrative oversight for all aspects of CHS’s operations. Set the strategic direction for CHS in collaboration with the Board, staff, and community stakeholders. With Board and community stakeholders, develop a new name and brand for CHS.  With the Board, develop, implement, and monitor the Strategic Plan, and develop annual staff work plans that align with and meet the plan’s yearly goals.  Collaborate with the Board to achieve good governance. Work with them to grow and diversify the Board through recruitment and onboarding of new members and professional development opportunities for Board members. Ensure full and transparent communication with the Board. Attend all Board and committee meetings and maintain a strong working relationship with the Board and its committees.  Development and Financial Management In partnership with the Board and appropriate committees, ensure that CHS is financially stable. Plan and lead a comprehensive fundraising strategy that includes annual and long-term goals to expand fundraising and earned revenue to support existing and new activities and long-term financial goals. With the Board Chair and Treasurer, develop the annual operating budget. Administer the budget, monitor income and expenses, assure that input from staff and committee chairs is integrated into budgetary assumptions. Provide the Board with regular financial reports. With the Board and volunteers, plan and implement an annual fundraiser. Write and administer grants. With the Board and appropriate consultants, plan and implement a capital campaign for renovations of the Abbott School and creation of a new permanent exhibit. Buildings and Grounds Ensure that the building exterior and interior and the collections are well cared for and maintained. Develop familiarity with CHS’s buildings and collections and their preservation and conservation needs. Assure that the collections are properly cared for. With the chair of the Buildings and Grounds Committee, oversee the maintenance and preservation of CHS’s two historic buildings. Human Resources Oversee a small and talented staff and an engaged group of volunteers.  Implement best human resources practices, including onboarding, policies, benefits administration, professional development, and performance management. Lead, inspire, and support the staff of museum professionals so they have the abilityto oversee programs with creativity, professionalism, and sustainability. Guide and support Board and committee members and other volunteers. Exhibits and Programs Lead the Exhibits and Education committees to create compelling, culturally relevant, and innovative exhibitions and programs that share the diverse history of Castine with a variety of audiences. In consultation with the Exhibits Committee, guest curators, and appropriate community partners, develop and install a program of changing exhibits. In consultation with the Education Committee, plan, implement, and evaluate dynamic public history programs for diverse audiences. Lead a team of committee members, consultants, and community partners to develop a new permanent exhibit on the diverse history of Castine. Lead the Education Committee and volunteer Docent Coordinator to oversee an active docent program. Explore opportunities for expanding the collection to better tell the varied stories of Castine and its people. Community Engagement, Public Relations, and Marketing Provide a high degree of visibility and serve as the representative of CHS in the community. Build new and strengthen existing community partnerships to engage individuals and organizations from diverse backgrounds.  Work with community partners to introduce new audiences to CHS. Coordinate and implement all public relations, marketing, and communications, including newsletters, website, social media accounts, advertisements, and other marketing materials. Qualifications Bachelor’s degree in history, art history, museum studies/management, non-profit management or equivalent required. Master’s degree preferred. Minimum of 3 - 5 years’ successful leadership of a historical society, historic house or site, museum, or similar leadership experience.  Experience as a director of a similar organization, or a second-in-command or department head at a larger institution. Enthusiasm for local history. Eager to learn and understandCastine’s roleinlocal, regional, state, and national history. Demonstrated leadership and visioning skills Experience casting a vision and cultivating buy-in. Track record of developing and implementing strategic plans. Experience in reimagining and rebranding an institution. Demonstrated management skills  Track record of successfully leading and inspiring staff, and and Board. History of sound financial management of a nonprofit organization. A strong work ethic with a high degree of energy.  Strong organizational skills; the abilitytobalanceseveralprioritiessimultaneously. Knowledge of best practices and trends in the museum field. Demonstrated fundraising skills  Ability to plan and lead a comprehensive organizational fundraising strategy.  Skilled at grantwritingand donor cultivation. Experience with and/or management of a capital campaign. Outstanding communication skills.  Demonstrated ability, desire, and commitment to engage and partner with people and organizations from a culturally diverse landscape. Strong social skills.  Enjoys being in the community, fostering goodwill and community spirit. Skilled at written and verbal communication. Able to share CHS’s vision with a variety of constituents.  Willingness to understand and embrace technology. Experience in overseeing the development, implementation, and evaluation of a variety of exhibits and educational programs. Experience in overseeing the collaborative development and installation of exhibits. Ability to lead a team to plan, implement, and evaluate dynamic public history programs for adults and youth. Experience with project management and construction.

Compensation The salary for the position is $75,000 - $90,000, commensurate with experience, plus benefits, including 100% paid for ACA compliant health insurance. For more information or to apply for the position For a complete job description, contact Executive Search Consultant Gail Nessell Colglazier at gncolglazier@gmail.com.  Apply via email with cover letter, résumé, and names and contact information for three professional references to gncolglazier@gmail.com.  References will not be contacted without prior permission of the applicant, and all applications are confidential.  Inquires and nominations are welcome. Please send questions or names of potential candidates to gncolglazier@gmail.com.  Application deadline: July 1, 2024.  CHS is an Equal Opportunity Employer and does not discriminate on the basis of age, race, color, religious affiliation, marital status, national origin, or sexual orientation/identity. Research shows that women and people from underrepresented groups often apply for jobs only if they meet all of the qualifications. CHS understands that it is unlikely that someone will meet all the requirements, so if you can check off most of the boxes, we encourage you to apply.

Freeport Historical Society is a vibrant and active non-profit organization in Freeport, Maine whose mission is engaging our community to experience connections between past & present. We are actively seeking a Community Engagement Coordinator to bring our programs, events, and communications to life. This position requires a person who can work flexibly, independently, and collaboratively within a small staff. Days and hours are negotiable starting at 24 hours per week at our offices in downtown Freeport.

This position will serve as the first point of contact for visitors, volunteers, members, donors, and trustees entering our newly renovated archive and exhibit space, overlooking our tranquil garden in Freeport. In addition to managing to the organization’s administrative functions, this position will oversee and coordinate FHS communications, development efforts, volunteer programs, and events. 

Responsibilities include:

Administration & Visitor Services:

• Serve as the first point of contact in greeting guests & visitors in person, by phone, and digitally to provide information, hospitality, and guidance.
• Enter and maintain donor records and financial information in appropriate databases and filing systems, manage acknowledgments and donor communication, and provide reports as needed.
• Process transactions, including sales of FHS merchandise, admission, membership, donations, event registrations.
• Assist with the oversight of visitors within exhibition or research spaces.
• Communicate organizational rules and policies to visitors in a clear and respectful manner; remind and enforce as necessary.
• Maintain the presentation and upkeep of the reception area and public spaces, stocking of communication materials and brochures, appropriate signage, etc.
• Work with the Executive Director and the Collections & Education Manager on the development and supervision of volunteers.
• Ensure effective upkeep of visitor services initiatives, including logging comment cards, contact information, and attendance in appropriate database, etc.
• Perform general administrative duties, including but not limited to providing administrative support to staff, data entry and filing, supply ordering, mail, basic marketing tasks, and sharing in the everyday cleaning of the building with the rest of the staff.

Programs & Events:

• Assist with the planning, coordination, and running of all programs (public, educational, and virtual) and events (fundraising and outreach).

Communications:

• Create, maintain, and distribute written and digital content to build public awareness and support of FHS and its mission, programs, events, and partnerships.
• Manage, develop, and coordinate content for the Society’s website, social media platforms, and email communications.
• Coordinate the schedule, production, mailing, and posting of the organization’s quarterly newsletter, The Dash.
• Generate and complete organizational mailings, including fundraising letters, event invitations, program announcements, etc.

Preferred Skills:

• Excellent computer and technology skills, including proficiency with social media and email marketing platforms, content management systems, Zoom Webinar or similar webinar platforms, and the use of audio/visual equipment.
• Proficiency in office software and programs, such Microsoft 365 Suite and QuickBooks. Understanding and proficiency with databases a plus.
• Ability to handle multiple tasks, and manage demanding situations effectively, while showing initiative and being anticipatory rather than reactive.
• Effective time management and work organization skills, with a high attention to detail.

• Solid written and oral communication skills.

Qualifications:

• Associate’s Degree, or equivalent work experience (non-profit experience preferred).
• Interest in history and supporting history-based institutions.
• Proven ability to work within a small, dynamic team and build strong relationships with colleagues and stakeholders.

How to Apply

Please email cover letter, resume and 3 references to director@freeporthistoricalsociety.org

References will not be contacted without permission.

The Arctic Museum Outreach Coordinator runs the Arctic Museum reception desk; manages the Arctic Museum shop and accounts; supervises work-study students and casual employees; in consultation with the Curator runs the School Tour Program and participates in the Docent Training Program; in consultation with the Director develops and coordinates family outreach programs and works independently on specific programs and projects.

Essential Functions:

Reception desk duties – Opens and closes the receptionist desk and museum shop promptly on a pre-determined schedule. Greets visitors and briefly orients them to the Museum exhibits and programs. Maintains daily a record of museum attendance and program attendance. Supervises work-study students and casual workers working as receptionists and tour guides. Coordinates opening and closing activities with Security Officers. Compiles monthly and end of the year fiscal reports. Answers reception desk telephone.

Education outreach duties – Schedules school tours of the Arctic Museum exhibits, arranges to have docents and work-study students give tours. Gives guided tours when docents and work-study students are not available. Maintains records of every tour including number of visitors, date, and school. Trains work-study students to give tours and supervises their work. In consultation with the Curator and Director, develops education materials for use in schools and reaches out to teachers. Develops Family Day themes and programs, helps develop the fliers announcing the event and distributes them to area schools. 

Museum shop duties – Identifies products appropriate for sale in the museum shop. Orders merchandise for the shop, tracks invoices, maintains shop expense and income records. Designs shop display cases and keeps the museum shop stocked and in good order. Handles cash, checks, and credit card receipts related to the sale of items in the shop, donations in the donation box, and photo orders. Makes deposits having reconciled shop accounts, prepares monthly and annual budget reports.

Supervisory duties – Train, hire, onboard, and oversee work study students and casual employees (receptionists and docents).

Pay and Benefits:

• The starting pay range for this position is $20.50/hour
• A variety of health insurance plans
• Life insurance, disability insurance, and a generous retirement plan
• Paid time off – Vacation, Personal, and Holidays
• Paid parental leave
• Access to many of the College’s facilities including the gym and pool
• And more: https://www.bowdoin.edu/hr/benefits-perks/index.htm

Education/Skills Requirements:

• A Bachelor’s degree is required.
• Must possess strong verbal, quantitative, and written communication skills, and computer skills.
• Must have analytical and problem-solving skills.
• Ability to interact with a diverse audience.
• Must be able to operate various pieces of office equipment, including a computer, copier, credit card machine.
• The successful candidate will be subject to a background and credit check.

Experience Requirements and/or Equivalents

• A minimum of two years of experience as a museum outreach worker, shop manager, receptionist/secretary, or teacher/educator.

Standard Work Days and Hours   

• Monday – Friday, 8:30 am to 5:00 pm
• Occasional weekends and evening hours may be required.

For more information and to apply:

https://careers.bowdoin.edu/postings/13951

Executive Director, Woodlawn

About Woodlawn

Woodlawn is a 180 acre historic estate located near downtown Ellsworth, Maine. Built in 1827 for John Black, Woodlawn’s collection includes original furnishings from three generations of the Black family as well as sleighs and carriages. 

Woodlawn’s grounds are important to its history. Initially John Black’s gentleman’s farm, the grounds now include over two miles of trails, several open fields and gardens, and a regulation size croquet court that hosts three national tournaments each summer. Woodlawn hosts numerous community educational and recreational events utilizing the grounds year-round. 

The recently completed, fully accessible Woodlawn barn will open for business in July 2024 greatly expanding the ways in which Woodlawn will be able to fulfill its mission to promote Downeast Maine’s cultural heritage through diverse educational and recreational experiences. The barn includes an education and event center available to community groups, business and corporate meetings, weddings and other private functions as well as Woodlawn sponsored events. house Woodlawn’s archives. The second story contains a library for archival research and a conference room. 

Summary of Responsibilities: 

• Works collaboratively with the Board of Trustees to implement the strategic direction and establish initiatives to fulfill the mission of Woodlawn. 
• Directs all aspects of Woodlawn’s operations, to include development, education and public programming, finance, external communications, property management, events, and staffing. 
• Provides effective oversight of Woodlawn’s finances including collaboration with the Finance Committee to develop the annual budget and staffing plan and ensures responsible financial stewardship.
• Manages and leads staff, volunteers, and consultants, fosters an engaged board and acts as liaison between the Board and staff in order to pursue organizational goals.
• Leads and participates in all fundraising and development activities, including grant writing and developing relationships with foundations, corporations, and individual donors. 
• Serves as spokesperson and chief advocate for Woodlawn. 
• Establishes strong partnerships in the community. 
• Directs the overall development of public relations and marketing initiatives. 
• Develops an effective communications plan to raise the profile of Woodlawn
• Oversees the management of 180-acre campus and facilities of Woodlawn as well as the collections held in public trust.

Qualifications:

• A bachelor’s degree with a minimum of three years of relevant leadership experience is required; background in and/or experience in cultural landscape/historical sites/museum administration preferred.
• Proven ability to maintain a strong and collaborative relationship with diverse stakeholders, including board trustees, staff, volunteers, donors and community leaders
• Demonstrated leadership in managing complex systems including budgeting and finance, buildings management, fundraising, and personnel management.
• Demonstrated ability to supervise, as well as to work successfully with staff and volunteers.  
• Strong fundraising skills with demonstrated experience in successfully developing and implementing a comprehensive fundraising program, including individual, corporate, and foundation contributions.
• A management style that is goal-oriented but flexible, respecting the capabilities and independence of volunteers and staff alike, demonstrating the ability to listen and respect divergent views while providing a clear sense of direction.
• Ability to think strategically, tactically and creatively; demonstrating an entrepreneurial approach to running a nonprofit organization as a successful business.
• Ability to prioritize, multi-task efficiently and respond to a high volume of ongoing requests in a timely fashion. Ability to adapt and be flexible in a dynamic work environment. Ability to work effectively with frequent interruptions required. Able to handle frequently changing and/or unscheduled tasks with accuracy. Entrepreneurial spirit and skill set a plus.
• Knowledge of and commitment to museum best practices preferred.
• Proficiency in workplace technology including database management, Microsoft Word and Excel, Constant Contact, Zoom, website management, and GoogleSuite.
• Excellent communication skills, both written and verbal, with the ability to effectively present, write and listen.
• Impeccable personal and professional integrity.
• High energy level with dedication and perseverance in achieving agreed objectives and ability to inspire the organization at all levels.

Pay and Benefits:

• This is a full-time, exempt position; benefits available including potential housing
• Salary range: $68,000- $75,000 based on experience

How to Apply 

• Send an electronic submission consisting of a single pdf including a cover letter and resume to Andymatthews555@gmail.com
• Review of applications will begin June 1, 2024 and will continue until the position is filled

For detailed information and to view the complete job description, visit www.woodlawnellsworth.org

Guest Experience Associate

The Brick Store Museum seeks the assistance of a Guest Experience Associate to support its mission of multi-generational learning. The focus of this role is to share responsibility for guest services and administrative tasks at the Museum’s Welcome Desk.

This is a part-time, 12 hour a week position, generally planned as 6 hours per day with the choice of two days Tuesday through Friday. Most work to be performed during core business hours. Some additional night and weekend hours may apply during museum events.

The hourly rate for this position is $17 per hour.

Specific responsibilities will include:

• -          Welcoming Museum visitors at the Museum’s Welcome Desk in a friendly manner
• -          Processing payments for ticketing, Museum Store purchases, and donations
• -          Light upkeep of exhibitions and Learning Gallery
• -          Inventorying the Museum Store
• -          Understanding and speaking on the Museum’s mission, events and programs
• -          Answering phone calls from the public
• -          Supporting other administrative duties

Preferred Qualifications:

• -          Experience in customer service
• -          Excellent communication skills
• -          Self-motivated and able to work independently
• -          Professional and positive demeanor with a flexible attitude
• -          Understanding of the museum field
• -          Core skills in Microsoft Office (Word, Excel, Powerpoint); and the ability to learn and use other specialized software.

To apply, please email Executive Director Cynthia Walker at edirector@brickstoremuseum.org by May 24, 2024. Please include your resume and a short cover letter to introduce yourself.

The Brick Store Museum seeks the assistance of a Community Engagement Specialist to support its mission through outreach and awareness-building. The focus of this role is to engage varied audiences that can support and be served by the Museum’s mission. This is a collaborative role that works closely with the Executive Director and other team members to ensure the success of the Museum’s Strategic Plan; it involves aspects of development, marketing, and volunteer coordination. Primary responsibilities include: assisting in fundraising and grant writing; stewarding business and organization partnerships; volunteer team recruitment; and marketing and communications. The Specialist will also share responsibility for guest services and event implementation.

This is a part-time, 20 hour a week position with a Tuesday - Thursday schedule, with most work to be performed during core business hours. Some night and weekend hours may apply during museum events.

The starting hourly rate for this position is $22 per hour. Benefits include:

• -          Accrued paid time off and paid holidays
• -          Health insurance with 50% employer-paid option (individual only)
• -          Retirement plan with employer contribution

Specific responsibilities will include:

Development support: Coordinate the Museum’s grant writing and corporate sponsorship program in collaboration with the Executive Director, research new funding opportunities, create and manage sponsorship outreach for businesses to increase engagement with business community, support fundraising programs by creating virtual donation pages, marketing campaigns, outreach, and more.

Marketing: Prepare and send weekly press releases and calendar listings; develop contact database; input event information in online tourism/event calendars; contribute to social media content creation; manage brochure supplies at distribution centers; distribute flyers to community centers.

Outreach: Quarterly outreach to community organizations and businesses to raise awareness of Museum promotions, events, and sponsorship opportunities;

Volunteers: recruit and coordinate volunteers in multiple areas of the Museum’s mission

Events support: together with the Museum team, assist in the planning and implementation of small and large events that expand and nurture Museum audiences (some nights and weekends may apply)

Stewardship: Coordinate Member, Donor and Volunteer events annually

Preferred Qualifications:

Post-secondary degree (Masters degree preferred) in the museum, nonprofit, cultural, fundraising, or educational field.

Excellent writing skills, and direct experience with fundraising and community engagement

Ability to project manage and carry out multiple projects in a small-team dynamic

Self-motivated and able to work independently

Professional and positive demeanor with a flexible attitude

Understanding of the museum field

General knowledge of the region and community is extremely helpful

Core skills in Microsoft Office (Word, Excel, Powerpoint); graphics creation (either in Photoshop or Canva); and the ability to learn and use other specialized software.

To apply, please email Executive Director Cynthia Walker at edirector@brickstoremuseum.org by May 24, 2024. Please include your resume and a relevant writing sample and/or short cover letter to expand on your interest in this role.

Manager of Museum Learning

The Manager of Museum Learning will work closely with the Executive Director, staff team, and other stakeholders to develop and implement strategic, diverse learning opportunities for a range of audiences across the Wilson Museum’s campus and throughout the year. These learning opportunities will align with the museum’s mission, guiding principles, goals, and social responsibility commitment.

Compensation: This is a full-time, salaried position with a starting range of $48,000-$55,000 depending on experience, and a generous benefits package including paid vacation, holidays, and health & wellness time; flexible work schedule; health insurance and Section 125 plan; SIMPLE IRA retirement plan; and paid family leave.

For details visit https://www.wilsonmuseum.org/employment.