Jobs and Internships

The Association of Maine Archives and Museums provides this forum for members and non-members of MAM to post employment, internship, and contract opportunities for collecting institutions and allied businesses and organizations open to Maine residents. This feature was added in March 2019.

Get it in print: Share your announcement in the quarterly MAM newsletter as well! See the newsletter guideline and deadlines.

Other news: To share other other news from the field, use the news blog. To post an event, see the event listings.

Fine Print

MAM reserves the right to edit or reject postings as it deems appropriate.

This service is free to members; non-members are charged $20. Members must log in first (see below).

We ask that all job, internship, and contract opportunities include a stated compensation range, expressed as a salary, hourly wage, stipend, or contract fee. Meant to encourage greater diversity and reduced burnout in collecting institutions, this requirement is made in coordination with museum associations around the country based on information from the National Emerging Museum Professionals Network

MEMBERS: Log in, then click "Add Post." If you have trouble logging in, email

NON-MEMBERS: To submit your bulletin board post, please email

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  • 14 May 2024 10:22 AM | Anonymous member

    The Arctic Museum Outreach Coordinator runs the Arctic Museum reception desk; manages the Arctic Museum shop and accounts; supervises work-study students and casual employees; in consultation with the Curator runs the School Tour Program and participates in the Docent Training Program; in consultation with the Director develops and coordinates family outreach programs and works independently on specific programs and projects.

    Essential Functions:

    Reception desk duties – Opens and closes the receptionist desk and museum shop promptly on a pre-determined schedule. Greets visitors and briefly orients them to the Museum exhibits and programs. Maintains daily a record of museum attendance and program attendance. Supervises work-study students and casual workers working as receptionists and tour guides. Coordinates opening and closing activities with Security Officers. Compiles monthly and end of the year fiscal reports. Answers reception desk telephone.

    Education outreach duties – Schedules school tours of the Arctic Museum exhibits, arranges to have docents and work-study students give tours. Gives guided tours when docents and work-study students are not available. Maintains records of every tour including number of visitors, date, and school. Trains work-study students to give tours and supervises their work. In consultation with the Curator and Director, develops education materials for use in schools and reaches out to teachers. Develops Family Day themes and programs, helps develop the fliers announcing the event and distributes them to area schools. 

    Museum shop duties – Identifies products appropriate for sale in the museum shop. Orders merchandise for the shop, tracks invoices, maintains shop expense and income records. Designs shop display cases and keeps the museum shop stocked and in good order. Handles cash, checks, and credit card receipts related to the sale of items in the shop, donations in the donation box, and photo orders. Makes deposits having reconciled shop accounts, prepares monthly and annual budget reports.

    Supervisory duties – Train, hire, onboard, and oversee work study students and casual employees (receptionists and docents).

    Pay and Benefits:

    • The starting pay range for this position is $20.50/hour
    • A variety of health insurance plans
    • Life insurance, disability insurance, and a generous retirement plan
    • Paid time off – Vacation, Personal, and Holidays
    • Paid parental leave
    • Access to many of the College’s facilities including the gym and pool
    • And more:

    Education/Skills Requirements:

    • A Bachelor’s degree is required.
    • Must possess strong verbal, quantitative, and written communication skills, and computer skills.
    • Must have analytical and problem-solving skills.
    • Ability to interact with a diverse audience.
    • Must be able to operate various pieces of office equipment, including a computer, copier, credit card machine.
    • The successful candidate will be subject to a background and credit check.

    Experience Requirements and/or Equivalents

    • A minimum of two years of experience as a museum outreach worker, shop manager, receptionist/secretary, or teacher/educator.

    Standard Work Days and Hours   

    • Monday – Friday, 8:30 am to 5:00 pm
    • Occasional weekends and evening hours may be required.

    For more information and to apply:

  • 10 May 2024 5:48 PM | Anonymous member (Administrator)

    Executive Director, Woodlawn

    About Woodlawn

    Woodlawn is a 180 acre historic estate located near downtown Ellsworth, Maine. Built in 1827 for John Black, Woodlawn’s collection includes original furnishings from three generations of the Black family as well as sleighs and carriages. 

    Woodlawn’s grounds are important to its history. Initially John Black’s gentleman’s farm, the grounds now include over two miles of trails, several open fields and gardens, and a regulation size croquet court that hosts three national tournaments each summer. Woodlawn hosts numerous community educational and recreational events utilizing the grounds year-round. 

    The recently completed, fully accessible Woodlawn barn will open for business in July 2024 greatly expanding the ways in which Woodlawn will be able to fulfill its mission to promote Downeast Maine’s cultural heritage through diverse educational and recreational experiences. The barn includes an education and event center available to community groups, business and corporate meetings, weddings and other private functions as well as Woodlawn sponsored events. house Woodlawn’s archives. The second story contains a library for archival research and a conference room. 

    Summary of Responsibilities: 

    • Works collaboratively with the Board of Trustees to implement the strategic direction and establish initiatives to fulfill the mission of Woodlawn. 
    • Directs all aspects of Woodlawn’s operations, to include development, education and public programming, finance, external communications, property management, events, and staffing. 
    • Provides effective oversight of Woodlawn’s finances including collaboration with the Finance Committee to develop the annual budget and staffing plan and ensures responsible financial stewardship.
    • Manages and leads staff, volunteers, and consultants, fosters an engaged board and acts as liaison between the Board and staff in order to pursue organizational goals.
    • Leads and participates in all fundraising and development activities, including grant writing and developing relationships with foundations, corporations, and individual donors. 
    • Serves as spokesperson and chief advocate for Woodlawn. 
    • Establishes strong partnerships in the community. 
    • Directs the overall development of public relations and marketing initiatives. 
    • Develops an effective communications plan to raise the profile of Woodlawn
    • Oversees the management of 180-acre campus and facilities of Woodlawn as well as the collections held in public trust.


    • A bachelor’s degree with a minimum of three years of relevant leadership experience is required; background in and/or experience in cultural landscape/historical sites/museum administration preferred.
    • Proven ability to maintain a strong and collaborative relationship with diverse stakeholders, including board trustees, staff, volunteers, donors and community leaders
    • Demonstrated leadership in managing complex systems including budgeting and finance, buildings management, fundraising, and personnel management.
    • Demonstrated ability to supervise, as well as to work successfully with staff and volunteers.  
    • Strong fundraising skills with demonstrated experience in successfully developing and implementing a comprehensive fundraising program, including individual, corporate, and foundation contributions.
    • A management style that is goal-oriented but flexible, respecting the capabilities and independence of volunteers and staff alike, demonstrating the ability to listen and respect divergent views while providing a clear sense of direction.
    • Ability to think strategically, tactically and creatively; demonstrating an entrepreneurial approach to running a nonprofit organization as a successful business.
    • Ability to prioritize, multi-task efficiently and respond to a high volume of ongoing requests in a timely fashion. Ability to adapt and be flexible in a dynamic work environment. Ability to work effectively with frequent interruptions required. Able to handle frequently changing and/or unscheduled tasks with accuracy. Entrepreneurial spirit and skill set a plus.
    • Knowledge of and commitment to museum best practices preferred.
    • Proficiency in workplace technology including database management, Microsoft Word and Excel, Constant Contact, Zoom, website management, and GoogleSuite.
    • Excellent communication skills, both written and verbal, with the ability to effectively present, write and listen.
    • Impeccable personal and professional integrity.
    • High energy level with dedication and perseverance in achieving agreed objectives and ability to inspire the organization at all levels.

    Pay and Benefits:

    • This is a full-time, exempt position; benefits available including potential housing
    • Salary range: $68,000- $75,000 based on experience

    How to Apply 

    • Send an electronic submission consisting of a single pdf including a cover letter and resume to
    • Review of applications will begin June 1, 2024 and will continue until the position is filled

    For detailed information and to view the complete job description, visit

  • 08 May 2024 1:28 PM | Anonymous member

    Operations Coordinator CIHS Museum

    Permanent Part- Time

    The Chebeague Island Historical Society is recruiting an Operations Coordinator. This new position reflects the organization’s transition this summer with the retirement of our founding Curator, and our stepping into a new chapter as an organization. Our Board of Trustees is fully engaged and committed to this transition.

    Job Description:  CIHS Operations Coordinator has responsibility for administrative aspects of the Museum operations and coordination of employees and programs. CIHS includes a high-quality archive, research center, Museum and Museum Shop. CIHS is reliant on a dedicated pool of volunteers. The Operations Coordinator responsibilities range from day-to-day operations to working with the Board to develop and implement future special events. Oversight of volunteer recruitment and coordination is key to the success of this individual. Reports to the Board President. This is a part-time permanent position of 24 hours per week, with a flexible schedule.

    Pay rate:  $25 to $29 per hour, depending on experience.


    Operations and Programming

           Oversee Museum Shop Coordinator, Membership Coordinator, volunteer list and hours. Responsible for timely submission of staff hours to bookkeeper.

           Coordinate seasonal opening, closing, maintenance and cleaning of facility.

           Oversee and perform Admin duties to include:

    -Phone and email.

    - Registration upkeep for professional organizations.

    -Organization of incoming donated/loaned artifacts.

    -Maintain all Social Media outlets, Monthly Calendar submissions and other regular member communications.

    -Order and/or approve purchasing supplies to support office, collection storage, exhibit, and Museum Shop.

           Support development and completion of Sloop’s Log.

           Coordinate update and maintenance of permanent Exhibit.

           Function as liaison to wider island community and support partnerships with organizations (e.g., book reading with library)

           Function as a public representative for the Museum in the community.

           Develop with the Board yearly program calendar.

           Work with committees to implement Museum goals.

           Attend and contribute to agenda of Board meetings.

           Coordinate and support Annual Fund and timely mailing.

           Engage and cultivate relationships with other island nonprofits.

           Oversee cash register operations, including weekly bank deposits.

           Organize and oversee recruitment and support of volunteer workforce.


           Update all Social Media outlets by writing and designing posts, Monthly Calendar submissions and other regular member communications on Facebook and Instagram.

           Update website content with help from volunteer.

    Collections Support

           Maintain communication with Collections Committee and volunteers.

           Ensure the long-term conservation of the Museum artifacts by monitoring – light, humidity, pests.

           Identify collection storage needs. Plan best ways to utilize space.

    Building and Grounds

           Coordinate with Maintenance Committee to maintain Museum building and grounds.

            Supervise contract workers for lawn, pests, cleaning, repairs, plowing and trash removal.

           Undertake minor building maintenance duties (e.g., changing light bulbs, removing office trash, and the like).

    Skills and experience required:

    • ·         Staff management
    • ·         Proficient in Microsoft Excel, Word, and related programs: experience working with databases.
    • ·         Demonstrated writing skill.

    Other duties as assigned.

    Please send all inquiries to: 

    Beth McNulty, President CIHS  :

  • 01 May 2024 1:39 PM | Anonymous member

    Guest Experience Associate

    The Brick Store Museum seeks the assistance of a Guest Experience Associate to support its mission of multi-generational learning. The focus of this role is to share responsibility for guest services and administrative tasks at the Museum’s Welcome Desk.

    This is a part-time, 12 hour a week position, generally planned as 6 hours per day with the choice of two days Tuesday through Friday. Most work to be performed during core business hours. Some additional night and weekend hours may apply during museum events.

    The hourly rate for this position is $17 per hour.

    Specific responsibilities will include:

    • -          Welcoming Museum visitors at the Museum’s Welcome Desk in a friendly manner
    • -          Processing payments for ticketing, Museum Store purchases, and donations
    • -          Light upkeep of exhibitions and Learning Gallery
    • -          Inventorying the Museum Store
    • -          Understanding and speaking on the Museum’s mission, events and programs
    • -          Answering phone calls from the public
    • -          Supporting other administrative duties

    Preferred Qualifications:

    • -          Experience in customer service
    • -          Excellent communication skills
    • -          Self-motivated and able to work independently
    • -          Professional and positive demeanor with a flexible attitude
    • -          Understanding of the museum field
    • -          Core skills in Microsoft Office (Word, Excel, Powerpoint); and the ability to learn and use other specialized software.

    To apply, please email Executive Director Cynthia Walker at by May 24, 2024. Please include your resume and a short cover letter to introduce yourself.

  • 01 May 2024 1:34 PM | Anonymous member

    The Brick Store Museum seeks the assistance of a Community Engagement Specialist to support its mission through outreach and awareness-building. The focus of this role is to engage varied audiences that can support and be served by the Museum’s mission. This is a collaborative role that works closely with the Executive Director and other team members to ensure the success of the Museum’s Strategic Plan; it involves aspects of development, marketing, and volunteer coordination. Primary responsibilities include: assisting in fundraising and grant writing; stewarding business and organization partnerships; volunteer team recruitment; and marketing and communications. The Specialist will also share responsibility for guest services and event implementation.

    This is a part-time, 20 hour a week position with a Tuesday - Thursday schedule, with most work to be performed during core business hours. Some night and weekend hours may apply during museum events.

    The starting hourly rate for this position is $22 per hour. Benefits include:

    • -          Accrued paid time off and paid holidays
    • -          Health insurance with 50% employer-paid option (individual only)
    • -          Retirement plan with employer contribution

    Specific responsibilities will include:

    Development support: Coordinate the Museum’s grant writing and corporate sponsorship program in collaboration with the Executive Director, research new funding opportunities, create and manage sponsorship outreach for businesses to increase engagement with business community, support fundraising programs by creating virtual donation pages, marketing campaigns, outreach, and more.

    Marketing: Prepare and send weekly press releases and calendar listings; develop contact database; input event information in online tourism/event calendars; contribute to social media content creation; manage brochure supplies at distribution centers; distribute flyers to community centers.

    Outreach: Quarterly outreach to community organizations and businesses to raise awareness of Museum promotions, events, and sponsorship opportunities;

    Volunteers: recruit and coordinate volunteers in multiple areas of the Museum’s mission

    Events support: together with the Museum team, assist in the planning and implementation of small and large events that expand and nurture Museum audiences (some nights and weekends may apply)

    Stewardship: Coordinate Member, Donor and Volunteer events annually

    Preferred Qualifications:

    Post-secondary degree (Masters degree preferred) in the museum, nonprofit, cultural, fundraising, or educational field.

    Excellent writing skills, and direct experience with fundraising and community engagement

    Ability to project manage and carry out multiple projects in a small-team dynamic

    Self-motivated and able to work independently

    Professional and positive demeanor with a flexible attitude

    Understanding of the museum field

    General knowledge of the region and community is extremely helpful

    Core skills in Microsoft Office (Word, Excel, Powerpoint); graphics creation (either in Photoshop or Canva); and the ability to learn and use other specialized software.

    To apply, please email Executive Director Cynthia Walker at by May 24, 2024. Please include your resume and a relevant writing sample and/or short cover letter to expand on your interest in this role.

  • 30 Apr 2024 3:46 PM | Anonymous member

    Manager of Museum Learning

    The Manager of Museum Learning will work closely with the Executive Director, staff team, and other stakeholders to develop and implement strategic, diverse learning opportunities for a range of audiences across the Wilson Museum’s campus and throughout the year. These learning opportunities will align with the museum’s mission, guiding principles, goals, and social responsibility commitment.

    Compensation: This is a full-time, salaried position with a starting range of $48,000-$55,000 depending on experience, and a generous benefits package including paid vacation, holidays, and health & wellness time; flexible work schedule; health insurance and Section 125 plan; SIMPLE IRA retirement plan; and paid family leave.

    For details visit

  • 15 Apr 2024 11:55 AM | Anonymous member

    Geiger Museum Learning Internship

    Maine Maritime Museum (MMM) is an independent, nonprofit institution that connects people to the past, present, and future of Maine’s waterways and their global reach. Because this vibrant culture includes different backgrounds, perspectives, and voices—and because our museum welcomes visitors from around the world—our institution is firmly committed to inclusion, accessibility, diversity, and equity.

    If you believe in museums’ important role to reveal the past, to inform the present, and to shape the future, we invite you to join our team. You will join us on the beautiful banks of the Kennebec River, on a twenty-acre campus where collaboration and creativity are encouraged.


    The Geiger Museum Learning Internship offers an opportunity for a local high school or early college student (rising 11th/ 12th graders, recent high school graduates, or rising 1st/ 2nd-year college students) to explore the varied careers available in the museum and nonprofit field during summer 2024. The Geiger Museum Learning Intern will gain an up-close look at the behind-the-scenes operations of the museum. The intern will also have opportunities to meet and interview staff from across different departments to learn about their career pathways.

    The intern’s primary role will be to develop a creative way to connect visitors to the stories told in our museum galleries through in-gallery programming/activities/digital content. They will work under the direction of museum education staff to gain valuable experience in completing their project from conception to implementation. Additionally, the intern will assist with other program and curatorial projects to develop professional skills in time management, accountability, effective communication, and teamwork.

    Examples of previous Geiger Museum Learning Intern projects have included:

    • -          Researching and designing a new gallery tour
    • -          Researching and implementing a gallery hands-on learning program for families
    • -          Creating social media content/videos connecting audiences to maritime history

    The intern will complete the internship with a 10-minute presentation on their creative project to museum staff and volunteers.

    The Geiger Museum Learning Internship will report to the Director of Education. The internship is open to students with a broad range of career interests seeking to sharpen their professional skills and begin building their professional portfolio. The internship is an hourly position and will not exceed 32 hours/week over the period of 6 weeks.


    • ·         Research, develop, and facilitate an interactive learning resource to connect audiences to the museum’s maritime stories: this could include, but is not limited to, creating a gallery tour, hands-on experience, or digital content
    • ·         Gain professional experience in collaboration, time management, public engagement, and museum interpretation/education
    • ·         Participate in structured internship reflections with supervisor and a cohort of other museum interns and complete a culminating presentation of internship experience

    Other possible intern responsibilities include

    • ·         Leading public-facing museum and vessel tours and/or demonstrations
    • ·         Assisting Guest Services with visitor orientation
    • ·         Assisting with summer camp programs
    • ·         Collections inventory and research
    • ·         Develop social media content
    • ·         Attending weekly staff meetings


    • ·         An hourly position
    • ·         $17.00/hour
    • ·         Up to 32 hours/week for six weeks between June 24-August 2, 2024 for a total of about 192 hours (start and end dates adjustable depending on school schedules)


    • ·         Must be at least 16 years old prior to start date
    • ·         Rising 11th/ 12th graders, recent high school graduates, or rising 1st/ 2nd-year college students
    • ·         Desire to learn and be a part of a team
    • ·         Open to new experiences
    • ·         Interested in environmental studies, museums, education, art, history, and/or non-profits
    • ·         Interested in developing professional skills
    • ·         Experience or interest in working with the public and/or children
    • ·         Ability to be flexible and work in a fast-pace environment
    • ·         Familiarity with Microsoft Office a plus


    Review of applications will begin March 1, 2024 and will continue until the position is filled. Please submit a single pdf document including a cover letter, resume, and three references (professional or academic) to

    This position is subject to sex offender and criminal background checks.
    Maine Maritime Museum is an Equal Opportunity Employer.

  • 02 Apr 2024 2:52 PM | Anonymous member

    Job Description: Museum Assistant 

    Tate House Museum 1267 Westbrook Street, Portland, Maine 04102

    Regular Hours: Thursday, Friday, Saturday,  9:30 AM - 4:30 PM, June- October,

     ~20 hours/week* @  $15-$16/hour depending on experience

    *With some flexibility for early museum closings, assistance during evening or weekend programs, cleaning, computer work at home, and other needs as they arise.

    The Museum Assistant (MA) will be responsible for opening and closing the Means and Tate Houses on Thursdays-Saturdays during our open season from June-October, offer tours to visitors as needed, and assist the executive director (ED) with museum-related programs and activities.

    The MA will manage ticket sales, both online and in person, and assist docents during scheduled tours as needed. They will be responsible for the Square register and Gift Shop sales during regular hours and ensure the register is balanced at the end of each open day. They will greet visitors in a welcoming manner ensuring a high quality and positive visitor experience.

    If interested, contact Director Holly K. Hurd,

  • 29 Mar 2024 2:22 PM | Anonymous member


    Executive Director

    The Executive Director (ED) will report to the board of directors and have overall strategic and operational responsibility for the Seal Cove Auto Museum’s staff, programs, execution of the mission, and Strategic Plan.


        Provides resources and guidance to the Museum to ensure that all practices comply with professional standards and ethics.

        Maintains a working relationship with the Richard Paine Jr Automobile Charitable Trust

        Oversees collections care and planning in line with the Strategic Plan and best practices.

        Develops and nurtures strategic solid partners among similar organizations and community members, benefiting all involved and raising the museum's profile and support.

        Nurtures relationships with Museum donors and stakeholders to ensure they are satisfied and understand the work of the Museum.

        Works with the development team to steward and increase donors, sponsors, and annual gifts to ensure a healthy and balanced budget.

        Develops all exhibits by researching, writing, and installing new exhibits and rotating curatorial responsibilities with guest curators and staff.

        Provides public lectures and education programs to highlight the museum's work and the collection's unique nature.

        Represents the Museum in community events and celebrations, leveraging the collection when appropriate to increase the Museum's visibility off-site.

        Understands the need to be a part of the Mount Desert Island Community.


        Hires, supervises, motivates, and reviews the staff. Evaluate needs and structure staff accordingly.

        Supports the staff, task forces, and committees in their work to fulfill the Strategic Plan.

        Oversees the bookkeeper to pay all bills promptly.

        Reviews and approves staff and volunteer work plans to ensure they align with resources and the Strategic Plan.

        Reviews and approves all marketing, advertising, and development materials before


        Budgets, seeks sponsorships, and oversees events, including delegating to a staff leader for events to ensure leadership and accountability for each event.

        Understands and implements strong business and finance practices to ensure income to the Museum.

    Board of Directors interaction:

        Develops and provides periodic reporting on budget, admissions, and other benchmarks for success.

        Guides and supports the staff and Board committees in fulfilling the Strategic Plan through annual work plans tied to the budget.

        Works with the board chair to develop meeting agendas and Board educational opportunities.


        The ED will thoroughly commit to the Seal Cove Auto Museum’s mission. All candidates should have proven leadership, coaching, and management experience.

        Specific requirements include:

        A bachelor’s degree or equivalent professional experience.

        Demonstrated senior-level experience in a leadership role in a museum or non-profit setting, including grant writing, fundraising, and financial management.

        A collaborative style in managing teams, including dedicated specialists and professionals as well as volunteers, and working with boards of directors, stakeholders, sponsors, and partners.

        Strong verbal and written communication skills and comfort with public speaking and media interviews are required.

        Skilled in networking at all levels, including donors, community leaders, and corporate officials.

        Proficient in all typical computer applications and equipment and an understanding of new and emerging technologies is expected.

        A knowledge of transportation history and brass-era automobiles is desirable but not required.

    Salary Range:
    The Museum offers competitive compensation commensurate with qualifications and experience.

    How to Apply:
    Please email your cover letter, salary requirement, references, and résumé explaining why you are the best candidate for this position to: or mail to P.O. Box 106, Seal Cove, ME 04674. Please do not call or walk in. We will contact only those individuals whose qualifications match the position. 

  • 29 Mar 2024 1:37 PM | Anonymous member

    State of Maine logo

    Archivist I

    Augusta, Maine, United States | Administrative and Office Support | Full-time

    Job Class Code: 0281
    Grade: 16
    Salary: $17.17-$22.66 

    Are you looking for a rewarding career immersed in history and discovery? Do you enjoy working with an amazing team and have a keen eye for attention to detail? If you thrive on quality and contributing to the preservation of the history of the State of Maine, we want you on our team!!

    Apply Now, we offer superior benefits (highlighted below) including: 13 paid holidays, 12 sick days and 3+ weeks vacation to start! 

    This is professional services work involving archival research and reference services for use by others.  Duties include retrieving archival records and documents, monitoring the use of archival materials and equipment, and instructing others in its use.  Work is performed under limited supervision.

    The Department of the Secretary of State, Maine State Archives is seeking candidates for an Archivist I position within the Archives Service Division. This key position supports researchers by making the State Archives’ collections accessible to them. The Archivist I serves as a reference archivist for Maine State Government’s records, dating from 1636 to the present day. The Maine State Archives is at the beginning of a new phase, as Maine State Government moves from a paper to digital format in records keeping. The Maine State Archives seeks a creative and customer-focused individual to serve as the Archivist I to ensure access to both paper and digital records for all Maine residents and state agencies.

    The Archivist I works closely with the rest of the Archives Services team to ensure the smooth operations of daily activities. This position is the primary staff person in the Archives’ Research Room assisting state agencies and members of the public in access to archival records. The Archivist I also makes records accessible by creating metadata in catalog records, inventorying files, and improving storage materials. This position retrieves and refiles archival records as well.

    The Archivist I reports directly to the Archivist III who leads the Archives Services Division. The work schedule is Monday through Friday.

    The Maine State Archives strives to make the historical records of Maine State Government widely accessible to the public. The mission of the Maine State Archives is to make the operations of state and local government more efficient, more effective, and more economical through records management by preserving and providing access to the public the permanent historical records of Maine in our custody. 

    A typical day involves:

    • Provides reference services and instructs and guides researchers in use of equipment, materials, and finding aids to provide service to the public.
    • Monitors use of archival materials and equipment to ensure safety, security, and preservation of records and equipment.  
    • Formats documents for electronic storage and retrieval.
    • Arranges, sorts, lists, inventories, and creates metadata for archival records to facilitate access and use of materials. 
    • Shelves and retrieves records as requested to assist researchers.

    In order to be successful, you must have:

    • Knowledge of common records management and electronic archiving processes and systems.
    • Knowledge of digital file formats and electronic records management.
    • Knowledge of metadata standards relevant to the archival control of digital collection materials.
    • Knowledge of state and federal statutes pertaining to records management.
    • Knowledge of laws, rules, and regulations pertaining to confidentiality.
    • Knowledge of basic research methods and techniques.
    • Knowledge of document preservation methods and techniques.
    • Knowledge of historical and genealogical information resources.
    • Ability to operate electronic scanning and imaging equipment.
    • Ability to research archival materials, secondary sources, records, and documents.
    • Ability to perform historical and genealogical research.
    • Ability to organize, sort, and arrange documents, records, and other archival materials.
    • Ability to lift and carry approximately 40 pounds.
    • Ability to climb ladders.
    • Ability to communicate effectively.
    • Ability to maintain security of confidential records.


    A four (4) year combination of education, training, and/or experience providing knowledge of English usage, State and American history, information systems, and research methods and techniques. Preference will be given to those with an MLIS degree or equivalent education in Maine history.

    For more information or questions, please contact: Jennifer Wilson or call (207) 624-9012.


    No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including: 

    • Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. 
    • Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,523.28-$12,380.40 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.  
    • Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements
    • Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value). 
    • Retirement Plan – The State of Maine contributes 13.41% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.  
    • Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense. 
    • Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses. 
    • Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office
    • Tuition Reimbursement - Further your career and your education with tuition reimbursement for job-related courses.
    • Living Resources Program – Navigate challenging work and life situations with our employee assistance program. 
    • Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.  
    • Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions. 
    • Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness

    There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

    Thinking about applying?

    Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.


    Apply by: April 12, 2024


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