Jobs and Internships

The Brunswick Naval Aviation Museum seeks an enthusiastic Executive Director responsible for the overall leadership, management and operation of an all-volunteer, historical museum.  The ideal candidate will have strong organizational, communication and leadership skills, a background in museum work, knowledge of Naval Aviation, and a knack for good community relations.

The Brunswick Naval Aviation Museum was established in 2009 as a 501(c)(3) non-profit, educational organization. Its purposes are to promote among the general public a better understanding and appreciation of the history of maritime patrol aviation, especially the history of Naval Air Station, Brunswick and naval units based there; and to maintain a memorial to those service members who gave their lives in service to their country.  To that end we have acquired a building and begun to collect and preserve artifacts, photographs, documents and other materials pertaining to that history.  We are planning to develop ongoing educational activities including seminars, workshops, and outreach programming.

We purchased the former base chapel in 2015 for the home of the museum and have begun a major renovation to appropriately house our exhibits and programs.  A design team has been hired to produce a world class exhibit.

The Executive Director:

 is the Brunswick Naval Aviation Museum’s chief executive officer, serving at the pleasure of the Board of Directors.  S/he is directly responsible to the Board for all museum operations, carrying them out within the policies and budget set by the Board.

serves ex-officio without vote on the Board of Directors and on all Board committees.

prepares the annual budget in consultation with the Treasurer with input from Board members, Board Committees, and museum department heads.

oversees with the help of volunteer staff:

building and grounds maintenance and new construction

            information technology acquisition and operation

            fundraising development and operations

            PR and marketing, including website, social media, the press and broadcast media

            acquisition and processing of artifacts

            exhibit development

maintains excellent relations with all media, other museums, visitor organizations, community businesses and organizations, enabling the building of partnerships.

Qualifications:

            Bachelor’s degree, preferably in history

            Managerial and leadership experience, preferably in a museum

Budgeting and financial management skills and experience

Human resource management skills and experience

Excellent oral and written communication skills

Experience in handling and exhibiting artifacts

Experience in applying for grants

Familiarity with office technology

Compensation:

            With the organization just getting underway, the position is a part-time position of 20 hours per week with an annual salary of $25,000.  We currently pay no benefits.  We hope to increase this to a full-time position, but that will depend on our ability to expand our budget.  Our new Executive Director will have a great influence on that.

           

Applications:

            Interested candidates please provide a resume with cover letter, and contact information for three professional references to info@bnamuseum.org. or by mail to Executive Director Search, BNAM, 179 Admiral Fitch Avenue, Brunswick, Maine  04011.  The deadline for receipt of the above information is Friday, May 9, 2025

            For further information, please contact John Briley at 207-729-7216 (no texts) or via email at info@bnamuseum.org.

Do you love lobsters, Maine, and digital storytelling? We’re hiring a few enthusiastic and reliable Assistants to help build buzz around our virtual museum. This is a contract-based role—perfect for students, creatives, or anyone looking to gain experience in the museum industry. It’s flexible and pairs easily with other jobs, gigs, or responsibilities—plus, you can work on your own schedule.

The Maine Lobster Museum (MLM) is a brand new virtual museum celebrating the iconic crustacean through culture, history, and memes. MLM is a quirky and creative digital space that uses emerging technology to engage visitors. We aim to entertain, educate, and inspire lobster lovers near and far.

Pay: $15/hour (Plus Commissions & Supplies Stipend)
Hours: ~2 hours/week with the possibility of increasing hours (May–August 2025)
Location: In-person, roaming around the local area

What You’ll Do:

• Hit the streets (or the docks!) to distribute flyers, pamphlets, and posters promoting the Maine Lobster Museum around town
  

• Visit local businesses (hotels, cafes, shops, restaurants) to share materials and encourage them to spread the word
  

• Post materials on community boards and other high-traffic local spots
  

• Help generate ticket sales and increase awareness through word-of-mouth and visibility
  
  

You’re a Great Fit If You:

• Are organized, proactive, and communicative
  

• Reliable and independent—you’re cool working solo but will check in regularly
  

• Love Maine’s coastal culture and have an interest in food, tourism, or art
  

• Are outgoing and friendly—you’re not afraid to say, “Hey, have you heard of the Maine Lobster Museum?”
  
  

To Apply:

Send your resume to sebastian@mainelobstermuseum.org and fill out the application 

https://docs.google.com/forms/d/e/1FAIpQLSd71nmxOC8gFd_EJ6FbnzLooCKwKgUM26t3PyqFsBmBOKLExQ/viewform?usp=header

Hiring Schedule:

• Applications Open: April 1, 2025
  

• Applications Close: April 22, 2025
  

• Interviews: Rolling

• Position Starts: First week of May (Flexible)
  

Museum Assistant at the Fifth Maine Museum on Peaks Island

Details:

Date Posted: March 24, 2025

Date Needed: June 1, 2025

Location: Peaks Island, ME

Salary: $25-$30/hour depending on experience

Type of Position: Part-time, hybrid 

Experience Requirement:

The ideal candidate will have a minimum of one to two years experience in organizational or corporate communications, managing volunteer staffing schedules and training, and coordinating events and a rental venue.

Description & Details:

This is a part-time, hybrid position for a small, seasonal history museum which is open to the public from mid-May through mid-October.

The position is year-round and requires approximately 30-35 hours/week from May-September, and approximately 10-15 hours/week from October-April. The position can be fully remote from November-March, partially remote otherwise. Candidates must be able to support the museum in-person as needed during the open season. Some evening and weekend hours will be required to support events and to attend meetings.

Duties & Responsibilities:

The Museum Assistant will report directly to the museum’s President of the Board of Directors, and will work closely with the museum curator and Guest Services Associates (GSAs). 

Duties fall into three main areas: Docent management & visitor engagement; event and private rental coordination; internal and external communications. 

Docent Management & Visitor Engagement

• Establish protocols for docent recruiting and training.

• Manage docent calendar – set calendar up on SignUp Genius and solicit volunteers for empty slots. 

• From June - October issue weekly email updates to docents, staff, and board members. Prepare an end of the year summary of docent interactions with the public with an eye toward improved visitor engagement.

• Work with curator and board members to develop new visitor interpretive tour materials, including a new self-guided tour option.

Museum Event & Private Rental Coordination

• Coordinate rental of the museum facility for private events and corporate off-site meetings.

• Coordinate and staff museum programs, including opening and closing the building, and setting up for, and cleaning up after, public events. 

• Promote the facility as a private event venue.

Communication Tasks

• Maintain and update the museum’s website  

• Promote Fifth Maine events 

• Monitor the general email and voicemail inboxes and reply or forward as necessary. Keep outgoing voicemail messages updated.

• Write and solicit articles for newsletter - print and distribute. Research email newsletter options.

• Maintain on-island banners, sandwich boards, and bulletin boards.

• Submit ads to Casco Bay Lines and Peaks Island News.

Requirements:

The ideal candidate will have excellent communication skills and a degree in museum studies, history, nonprofit management, or a related field.

Preference given to tech-savvy candidates already familiar with:

Square Space

Google Drive

Word / Excel 

Past Perfect

Signup Genius

Zoom

Work Conditions:

The Fifth Maine Museum is an oceanside, Queen Anne/Shingle-style historic site located on Peaks Island in Maine (accessible only by ferry from Portland), built in 1888. It is a rare survivor from the Civil War reunion era, and a unique piece of American history. Today, the building houses the Fifth Maine Museum, a museum that tells two intriguing and related stories through objects, artifacts and exhibits: the story of the Fifth Maine Civil War regiment and the history of Peaks Island--from its early settlement, to its days as the "Coney Island of Maine,” to its role during World War II and beyond. The Fifth Maine Museum is also an active community center, hosting dozens of community events each year for local nonprofits and organizations.

The museum is open Friday, Saturday, Sunday from Memorial Day through the end of June, and again from Labor Day through Indigenous People’s Day. It is open every day of the week during July and August. Open hours are 10am-3pm.

 

Physical Requirements:

The museum was built in 1888 and is not fully accessible to those who are mobility impaired– the office on the second floor is only accessible by stairs. However, the lower level can also be used as an office. The museum is located about 0.5 miles from the ferry landing and can be reached on foot or using the island taxi service that is available at the ferry landing.

Candidates must be able to lift and move tables, chairs, etc.

How to Submit an Application:

Please send your resume and two references to fifthmainemuseum@gmail.com before April 24, 2025. Please include an example of both internal and external communications that you have written, such as a substantive business email and a type of organizational announcement. 

Candidates will be contacted via email to arrange virtual interviews conducted in late April - early May. Finalists will be interviewed on-site and in person. Candidates will be notified of the Board’s hiring decision by May 19, 2025. 

CURATORIALINTERN/COLLECTION/ARCHIVES:

Join the team as an intern. You will discover the secret, fast-paced, behind-the scenes workings of a historical society and museum by assisting in the daily duties of curation and archival research.  You will assist in the preparation of documentation for changing exhibitions, outgoing loans and the permanent collection; digitize collection records, including scanning, image manipulation, file re-naming and organization; data entry into Past Perfect database of object and accession records; archive files, including surveying, organizing and archiving files under the instruction of the entire Executive Director and Collections Committee; research projects pertaining to donors, loans and object records as they arise; train in object handling, object moves and the creation of condition reports; and participate in ongoing collection digitization projects.

Internship Qualifications: College student with knowledge of and an appreciation for art/ history and a demonstrated ability in paying attention to details. Must have the ability to work well with staff throughout the organization is essential.

 

Duties/Responsibilities:

The Collections Intern is responsible for supporting the Executive Director and Collections Committee through research, correspondence, and administrative assistance related to the Collection.

The intern will also:

• Assist with the building and organization of collection files, provenance research, and the organization of collection image files
• Compile and update biographical information for all artist files
• Prepare all content for history interviews related to objects entering the collection
• Answer rights and reproduction requests for images
• Archive publications
• Input relevant information within Past Perfect database.
• Assist with all collection and archival correspondence.

PREFERRED REQUIREMENTS

• History or museum studies candidate with a demonstrated familiarity with small community relations
• Familiarity with Microsoft Office (Word, Excel, and PowerPoint) is essential
• Cataloguing and database experience (Past Perfect) is preferred but training is provided
• Individuals should have excellent verbal and written communication skills, must be organized, flexible, detail oriented, and able to work independently and collaboratively on multiple projects.

Stipend:  $2,000 per semester per internship.

Interested students should email their resume and interest to: pviolette@sanfordhistory.org. Please put COLLECTIONS INTERN in the subject line.

Sanford-Springvale Historical Society (SSHS) seeks an energetic and dynamic intern to serve as the Education Intern. Through youth spring and summer programming, SSHS seeks to educate school age children about local history by having them live history through stories, demonstrations and utilizing the historical society's collection for content learning. In collaboration with the Museum’s Executive Director, the intern will:

• •   develop and facilitate our historical spring and summer programs,
• •   work with student volunteers.
• •   perform various demonstrations during the spring and summer and assist with other assignments as needed.
• •   Time commitment: Hours per week dependent upon internship requirements for college credit or 16 hours per week.
• •   Internship dates (negotiable) for either the spring or summer semester.
• •   The intern will also complete an individual project, tailored to the student’s interest and SSHS’s goals.
• •   This year’s project will focus on lesson plan development, assessments and creating historical demonstrations for the public.

We are seeking a candidate who has experience working with and/or teaching children (that would be a plus!), the ability to research and develop engaging and interactive activities and lesson plans based on local and National history! In return, we will teach you how to create lessons, learn teaching techniques and develop skills to enhance your future career in education.

This internship will expand the intern’s knowledge of professional museum functions while building on the intern’s skills and experience.  We are looking for a minimum of 16 hours per week during the Spring or Summer semesters.

Stipend:  $2,000 per semester per internship.

Interested students should email their resume and interest to: pviolette@sanfordhistory.org . Please put EDUCATION INTERN in the subject line.

COLLECTIONS/EXHIBITS INTERNSHIP

The Sanford-Springvale Historical Society (SSHS) is seeking an intern interested in the development of history museum exhibits from both an educational and engineering point of view. The intern would work with museum staff on an ongoing exhibit development project, and depending on the status of current projects, would be involved in one or more activities including: content research, brainstorming exhibit ideas, building and testing prototype interactive exhibits, and formative evaluation of prototypes. In addition, the intern would be expected to spend some time learning and assisting with daily operations of the collections, including some office work, exhibit maintenance and cleaning. The intern will collaborate with the Education Intern to develop programming for the public and school groups by teaching with collections. The internship would run for a full semester, or summer, with at least a 16 hour per week commitment.  This is a $2,000 paid internship.

All undergrad and graduate students are welcome to apply.  Interns must be interested in learning about museum gallery installations and museum maintenance. Candidate must have excellent attention to detail, a good sense of humor, the ability to work in a fast-paced environment, and knowledge comfortable with tools. Other skills: knowledge of Microsoft Office, including Word and Excel as well as Past Perfect database for collections management (we will train if needed). Applicants must be able to meet deadlines, work autonomously as well as in a team setting, and be creative in solving problems. The candidate must be flexible and willing to work on a wide variety of projects. 

Interested students should email their resume and interest to: pviolette@sanfordhistory.org. Please put COLLECTIONS/EXHIBITS  INTERN in the subject line.

Spend your summer in one of Maine’s most iconic small villages! Nestled on the banks of the Kennebec River, historic Hallowell is a picturesque community offering a vibrant main street and an active culture and arts scene. Vaughan Woods & Historic Homestead is located in the heart of the small city and offers an 8-week summer internship and a 16 week research fellowship for college students or recent college graduates to work in its nature preserve, on its gardens and grounds and in its historic house museum.

Listed on the National Register of Historic Places, Vaughan Woods & Historic Homestead is a non-profit nature preserve and non-traditional house museum that seeks to connect people to place through nature, history and the arts. Vaughan Woods is open to the public daily from dawn to dusk, programs are offered at the Homestead throughout the year, and an effort to catalogue the organization’s collection of historical papers and artifacts is ongoing.

Applications are due April 1, 2025

Tasks fall into three areas and may include, but are not limited to, the following:

Nature Preserve:

• trail maintenance
• invasive plant control
• assisting with educational programming
• organizing volunteers
  

Historic House Museum:

• assisting with house tours
• organizing and cataloguing museum documents and artifacts
• digitizing historic documents and photographs
• working in the gardens (flower and food)
  

General Non-Profit Support (performed by all staff):

• helping to organize programs and events
• office work
• light housekeeping

Interested applicants must be able to perform physically demanding field work, enjoy working with children and the general public, be comfortable multi-tasking in the office, and be interested in historic preservation, Maine history and the natural world.

Independent Research Opportunities: 
The opportunity to conduct independent research projects related to either the historic collections of Vaughan Homestead or to the ecology or recreational use of Vaughan Woods is available to VWHH interns, but is not a requirement of the internship. The range of topics for research within our archive and in the Woods is vast, including, but not limited to, Maine history, early agriculture, women’s history, land conservation, 18th – 20th century art, monarch habitat, water quality, erosion control, invasive species, recreational management issues etc.. Interested students should contact VWHH to discuss their areas of interest. 

VWHH will help students frame research questions and identify areas within the collection to conduct research. We ask that students work with an advisor from their college or university on their independent projects, and that they submit a final report to VWHH upon completion of their summer research.

Final Presentation
Interns and Fellows will be asked to give a final presentation about their experience and/or project to the VWHH Board of Directors and volunteers. Presentations are informal and in a supportive and friendly environment. 

Compensation: 
VWHH provides an intern stipend of $1,000 as well as housing and a fellow stipend of $2500 plus housing. Interns and fellows conducting independent research projects are encouraged to apply for grant funding or work study funds from their college or university to compensate their time with VWHH. Accommodations are offered at Vaughan Homestead’s Guest House, which is adjacent to the historic property, offers a sweeping view of the Kennebec River and is within walking distance of downtown Hallowell. The house will be shared with interns from the Kennebec Land Trust and other local organizations. Roommates (two people/bedroom) may be necessary depending on the number of interns hired each year. 

VWHH Supervision: 
Interns and Fellows both report to Kate Tremblay, Executive Director; however, they will have the opportunity to work with a variety of staff and volunteers. 

Hours: 
Flexible hours; 25-40 hours a week, including some Saturdays and Sundays; June-August for interns and May-August or June-September for fellows. Some weeks will consist of more work hours than others. The ideal start date for interns is the first week in June ; however, this could be flexible for students. The fellowship date range is negotiable. 

Qualifications:

• Minimum of one year of college for interns and three for fellows, with preference to students working towards degrees in education, environmental science, recreation, art, and history or museum studies; other majors will be considered
• Ability to work independently and as part of a team
• Strong organizational and time management skills
• Ability to perform moderately strenuous manual labor
• Comfortable working outside
• Valid driver’s license

How to Apply: Please send a cover letter, resume, and list of two references to the email address below. Please send as a single, multiple page pdf, with your name, in the following way: Tremblay_Kate_Internship_2025. Both academic and prior work references are accepted.

Email full application to:

 katetremblay@vaughanhomestead.org

CONTACT: 

Questions may be addressed to Kate Tremblay at the above email address or via phone at (207) 622-9831.

Pejepscot History Center’s internship programs allow college students to gain skills and experience in a public history setting. As a small nonprofit museum and archive, PHC makes every effort to design internship projects and responsibilities with an eye towards providing students with opportunities to explore career plans, apply knowledge learned in the classroom, and explore different aspects of operating a local museum, archive, and two historic sites.

Outcomes for Student: Public History Internship

Students interested in a broad introduction to public history and museum work will benefit from this internship that touches on several key aspects of operations. Skills and experience gained in this internship can be applied to a variety of future career paths. The internship takes place during PHC’s busy visitor season (May-Oct) and includes work in some combinations of Visitor Services, Outreach, Research, Collections Management/Curation, and Buildings & Grounds projects.

The internship can run for as many weeks as suits the student and their college requirements and may be anywhere from 10-30 hours per week. The student’s work includes responsibilities in the following key areas:

• Historic House Museums: Students learn about the history, architecture, collections, and visitor experience of one or both of PHC’s 19^th century historic house museums, the Skolfield-Whittier House and the Joshua L. Chamberlain Museum. They may welcome and orient visitors, give tours, help make changes or updates to museum spaces and tour materials, work in the museum shop, assist staff and volunteers with physical plant projects, and more.
• Research, Collections, and Exhibits: Students conduct research in PHC’s archives and object collections to assist patrons, produce content for on-site or digital exhibits, and/or create, and potentially deliver, programming (e.g. public lecture or Zoom program, walking tour, etc.). Through this work, students learn how to handle, digitize, properly house, and analyze historic documents, photos, and objects. They receive training in searching and cataloging in CatalogIt, the cloud-based collections database used by PHC.
•  Outreach and Communication: Students work on select projects to improve member services and communication content for PHC. This may include social media posts, drafting and distributing physical promotional materials such as member renewals and program flyers, writing segments for the e- or print newsletters, tracking visitor data, and connecting with business and in-kind sponsors.

Responsibilities and Expectations:

• PHC will provide any required documentation prior to, and at the conclusion of, the internship for the student and/or the student’s college.
• PHC will provide all training, materials, work area, equipment, and staff/volunteer support to promote a successful experience for the student.
• Internship hours must take place within PHC’s visitor season office schedule, approximately 9-4 Tuesday-Saturday (with some flexibility for Monday hours). At least one staff member or regular volunteer will be on-site whenever the student is in attendance. PHC records all volunteer/intern time provided to the organization. The student is responsible for communicating with the Executive Director and Outreach Manager in advance regarding any changes to their schedule.
• When on-site, the student is expected to follow the same guidelines and expectations required of volunteers.
• The student may be asked to provide a short written summary of their experience for inclusion in PHC materials

PHC does not offer a stipend for internships, so we like to work with universities that have subsidized internship programs— and we are more than happy to help student with any paperwork that will assist them in getting funding or academic credit from their university.

2025 Historical Society Archives and Public History Internship

The Castine Historical Society offers a graduate level internship for students enrolled in master’s degree or Ph.D. programs in museum studies, history, public history, or archival studies. The internship contract is for eight weeks at 35 hours/week (usually 7 hours per day), and is compensated with a $3,000 stipend. The start date is flexible between June 16 and July 1, 2025.

Castine is a small coastal village that is home to the Maine Maritime Academy and a year-round population of 1,400 people which nearly doubles in the summer. It is located within the traditional territory of the Penobscot Nation, where the Penobscot and Bagaduce Rivers meet on the Maine coast. Europeans built trading posts in the early 1600s and political claims to the peninsula and its deep, secure harbor remained contentious from that time through the War of 1812. Development in the nineteenth and twentieth centuries represents a microcosm of American commercial and cultural history.

The Historical Society occupies two historic buildings on Castine’s town common and is a 501(c)(3) membership organization with a paid staff of three and an active volunteer Board of Directors. Changing and permanent exhibits are hosted in the 1859 Abbott Schoolhouse. In 2015, the Society completed construction of a climate-controlled, fireproof storage facility, research center, and administrative offices located next door in its restored c. 1850 Grindle House.

This internship is designed to give graduate students an opportunity to gain experience with professional staff in a local history setting. In addition to the projects outlined below, the intern will participate in the day-to-day activities of the Castine Historical Society, attending staff and Board meetings as well as programs and fundraising events. No previous experience in these areas is needed. The Historical Society’s Collections Manager works with the student to structure the internship to meet requirements for academic credit as needed. While the internship will take place mostly on weekdays, some weekend hours are required.

The Historical Society will provide the intern with information on rental options for housing. The intern will need their own vehicle in order to access local amenities.

Projects

Photography Collections

The Historical Society’s collections are at the core of its mission and programs, and include archives, photographs, artworks, and objects. The 2025 intern will be mainly responsible for digitizing and cataloging the Historical Society’s print photography collections, as well as creating and curating a small exhibition of photographs at the local Witherle Memorial Library.

Walking Tour Program

The Castine Historical Society also provides free public tours of Castine history and private tours by appointment. The intern will join a small group of volunteers who give these tours. Resources and time to study Castine’s history are built into the first week of the internship. As well, the intern will shadow a volunteer guide and practice his/her tour before being the guide.

A Successful Candidate Will:

● Be currently enrolled in a history, museum, or archives related graduate program

● Show sincere interest in documenting and sharing local history

● Demonstrate proven attention to detail

● Possess social skills for working with staff and volunteers

● Work well independently and as part of a team

● Display professional behavior and a customer service attitude

To Apply

Send the following materials by Friday, March 14, 2025, to Jules Thomson via email at collections@castinehistoricalsociety.org(please include the word “internship” in the subject line) or by post to Castine Historical Society, P.O. Box 238, Castine, Maine 04421.

• Cover letter describing your:

• • Need for the experience offered by this internship

  • Course of study including any internship requirements

  • Availability (start date is flexible between June 16 and July 1)

• Résumé summarizing work experience and education

• Letter of support from a faculty member in your graduate program

• Names and contact information for two references from previous work or volunteer experiences.

Interviews will be conducted virtually via Zoom.

The Castine Historical Society is committed to fostering equity and inclusion in the public history and information science fields. We strongly encourage members of traditionally underrepresented communities to apply.

Maine State Archivist

Augusta, Maine, United States | Maine State Archives | Full-time

Apply by: March 7, 2025

Apply

Position: Maine State Archivist
Department: Maine State Archives
Schedule: Monday- Friday, occasional evening or weekends
Job Class: Appointed position

Salary: $85,000 - $100,000 Annually

 

Closing Date: March 7, 2025

 

Join Our Team at the Department of the Secretary of State

At the Department of the Secretary of State, we are a team dedicated to providing efficient and exceptional service to our community. We prioritize work-life balance and offer great benefits to support our team in achieving professional success while maintaining personal well-being. Join a team that fosters a culture of teamwork, integrity, and continuous improvement, offering opportunities for growth and making a meaningful impact on the lives of our citizens.

Are you ready to make a difference?
We are looking for dedicated and collaborative individuals who thrive in a dynamic, growth-focused environment. If you are passionate about making a difference, driving success, and being part of a positive team culture, we want you on our team.

 

About the Position:

The Maine Department of the Secretary of State is seeking applicants for the appointed position of State Archivist. This is a 6-year appointment, subject to legislative confirmation. The State Archivist serves as the official custodian of Maine's archival resources, overseeing the creation, use, maintenance, retention, preservation, and disposal of agency records. The State Archivist works closely with the Secretary of State and other key stakeholders to ensure the accessibility and preservation of Maine’s historical documents.

Applicants interested in this unique opportunity are encouraged to apply. Please submit your resume and cover letter detailing your experience, qualifications, and vision for the future of Maine’s State Archives.

 

What We’re Looking For:

• Innovative Thinking: Proven ability to implement new programs, streamline processes, and bring forward-thinking solutions to complex challenges.
• Team Collaboration: A leader who builds strong, collaborative relationships across teams and creates an environment where employees feel valued and empowered to contribute to shared goals.
• Communication Skills: Exceptional verbal and written communication skills, with the ability to clearly convey complex information to both internal teams and external stakeholders.
• Leadership Excellence: Experience leading teams with a strong track record of driving positive change and developing talent.
• Positive Workplace Culture: Commitment to creating a workplace environment where respect, transparency, and mutual support are central to the team’s success.
• Adaptability and Resilience: Ability to respond to changing priorities with agility, making decisions that maintain service excellence and operational integrity.

 

Key Competencies We Value:

• Emotional Intelligence: A strong ability to connect with others, building trust and fostering collaboration across all levels of the organization.
• Problem Solving and Innovation: Comfort with navigating complex problems and leading teams to create practical, innovative solutions.
• Conflict Resolution & Feedback: Skilled in guiding teams through challenges and offering constructive, actionable feedback.
• Time Management: Expertise in balancing multiple projects and responsibilities effectively while maintaining high standards.
• Continuous Improvement: A mindset focused on continuous learning, both for yourself and your team, to drive positive changes across the Bureau.

 

Key Responsibilities:

• Custodianship and Management: Oversee and manage the archival resources of the State, ensuring the preservation of documents of permanent value, including digital records. Establish policies for the maintenance, retention, and disposal of records in compliance with legal requirements.
• Digital Record Preservation: Lead efforts to support the transition of state records to digital formats, ensuring their long-term preservation, access, and security for the people of Maine.
• Public Engagement: Develop initiatives to engage the public and educate residents on the importance of archival records. Collaborate with community partners and state agencies to highlight Maine's rich history through accessible archival materials.
• Collaborative Leadership: Work with multiple state agencies, local governments, and community partners to create efficient and effective records management systems. Foster a collaborative environment to improve the use of records across various departments.
• Visionary Planning: Contribute to the development of long-term strategies for the future of the State Archives, ensuring that Maine’s archival resources continue to be valuable for research, study, and public use.
• Historical Documentation: Ensure the preservation of historically significant documents that reflect the state’s heritage, providing a valuable resource for future generations.

 

Minimum qualifications:

• Strong experience in archives, library, or museum management.
• Expertise in digital records management, including knowledge of current technology and best practices in digital preservation.
• Proven ability to engage with the public and foster an understanding of Maine’s history through archival resources.
• Leadership experience and a demonstrated ability to collaborate effectively with government agencies, community organizations, and stakeholders.
• Strong organizational skills and the ability to develop and execute plans for long-term archival preservation.
• A passion for history and a commitment to preserving Maine’s historical records for future generations.

 

Applicants must be authorized to work in the United States. Please note that this position is not eligible for visa sponsorship or STEM OPT extensions, and successful candidates will be required to complete an I-9 form upon hire.

 

Why Join Our Team?

No matter where you work across Maine state government, you’ll be part of a workforce that embodies our state motto—"Dirigo" or "I lead"—providing essential services to Mainers every day. We believe in supporting our workforce's health and well-being with a valuable total compensation package, including:

• Work-Life Fit: Take time for yourself with 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage: The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Dental Insurance: The State of Maine pays 100% of employee-only dental premiums ($387.62 annual value).
• Retirement Plan: This position is an appointed position. Incumbent will have an option for which plan to choose:
  • Join Maine Public Employees Retirement System (MainePERS). The State contributes the equivalent of 18.09% or 13.29% of the employee's pay depending on chosen plan.
  • Join the federal Social Security system and receive a 5% salary premium.
  • Join one of the state's deferred compensation plans (employee must contribute at least 7.5% of salary.

Contact information:

Questions about this position should be directed to Kate McBrien at Katherine.mcbrien@maine.gov

Application Instructions:

Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application.  In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period.  Any experience that was not full-time employment should be identified as such. 

If you require a paper application, please download and print one HERE or contact our office at 207-441-4512.  Paper applications for this posting should be submitted along with cover letter and resume before the closing date to Secretary of State Office of Human Resources, 29 State House Station, Augusta, ME  04330 or faxed to 207-624-9313.  Be sure title of the job you are applying for is included.  Applications cannot be accepted after the posting closing date.  

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job, and then there’s purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in different ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation, or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you’re looking for a great next step and want to feel good about what you do, we’d love to hear from you. Please note that reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.

 

Apply by: March 7, 2025

Click here: https://mainebhr.hire.trakstar.com/jobs/fk0pzbx