Jobs and Internships

The Association of Maine Archives and Museums provides this forum for members and non-members of MAM to post employment, internship, and contract opportunities for collecting institutions and allied businesses and organizations open to Maine residents. This feature was added in March 2019.

Get it in print: Share your announcement in the quarterly MAM newsletter as well! See the newsletter guideline and deadlines.

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Fine Print

MAM reserves the right to edit or reject postings as it deems appropriate.

This service is free to members; non-members are charged $20. Members must log in first (see below).

We ask that all job, internship, and contract opportunities include a stated compensation range, expressed as a salary, hourly wage, stipend, or contract fee. Meant to encourage greater diversity and reduced burnout in collecting institutions, this requirement is made in coordination with museum associations around the country based on information from the National Emerging Museum Professionals Network

MEMBERS: Log in, then click "Add Post." If you have trouble logging in, email info@mainemuseums.org.

NON-MEMBERS: To submit your bulletin board post, please email info@mainemuseums.org.

  • 25 Oct 2023 2:03 PM | Anonymous member

    Pejepscot History Center in Brunswick, Maine, owns and operates the Pejepscot Museum and Research Center, the nationally-recognized Joshua L. Chamberlain Museum, and the Skolfield-Whittier House. The History Center has been in existence since 1888. It has owned its two historic house museums since the early 1980s. They are open from May-October for scheduled guided tours and year-round for private tours and other events.

    The History Center operates under a dynamic strategic plan and in recent years has won praise for connecting local history to issues of contemporary relevance.

    The new full-time position of OUTREACH MANAGER involves aspects of development, visitor, and volunteer services. As such, it offers a range of ways to be engaged with and impact a busy, three-museum local history organization and its constituents.

    Components of the position include general site management of the PHC headquarters and Skolfield-Whittier House; member and donor services; oversight of volunteers and scheduling of house museum docents; visitor services and reception; promotion and publicity; and assisting with a variety of projects and events for current and new audiences.

    Ideal candidates for the position must enjoy dynamic, small-team workplaces and be comfortable working on a range of tasks on any given day. They are hospitality-oriented, organized self-starters, excellent with details, and possess strong verbal and written communication skills. Given the many and diverse audiences this position interacts with, an outgoing, welcoming, and patient disposition is crucial. Creativity is key, and a good sense of humor is always appreciated.

    Experience working in museums and/or similar visitor-oriented environments, is strongly preferred, as is a background in history or one or more aspects of outreach as defined above. A bachelor’s degree is required. Experience with constituent databases is extremely important. PHC uses Little Green Light for its member/donor database.

    This non-exempt position is full-time, year-round at 37.5 hours per week and reports to the Executive Director. Benefits include PTO, holidays, and a health stipend. The daily schedule shifts during the “visitor season” (May-October) to accommodate Saturday open hours. Some evening and weekend hours are required year-round as part of the weekly schedule and/or for programming and special events. Some flexibility for remote work beyond the required on-site hours. Pay rate: Range starts at $23/hour and is dependent upon experience.

    TO APPLY: Submit cover letter and resume to Larissa Vigue Picard, Executive Director, director@pejepscothistorical.org. Email applications only. Applications will be reviewed on a rolling basis until the position is filled. Start date is flexible but goal is to have someone in the position in early January. Please indicate availability.

    Detailed Roles and Responsibilities:

            Development & Marketing:

    o   Manage Little Green Light constituent database: enter gifts, send acknowledgements, segment donor mailings, run reports

    o   Manage annual and other appeals and membership recruitment and renewals in conjunction with director

    o   Draft development pieces for PHC website, print and e-newsletters, social media, other promotion

    o   Build relationships with business partners in conjunction with director

    o   Liaison with Development Committee to develop agenda, provide reports

    o   Develop materials for fundraising activities and events in conjunction with director; attend events

    o   Assist with some grant writing

    o   Manage calendar listings for programs and events

    o   Develop promotional pieces such as posters and brochures, or work with vendor to produce such materials

            Visitor Services:

    o   Manage front-of-house responsibilities during open hours, putting visitor needs first

    o   Open/close headquarters, update signage and messaging as necessary;

    o   Manage phones and direct calls as needed

    o   Process both online and in-person ticketing process for historic house museum tours

    o   Process sales in the museum shop; update museum shop inventory; regularly update displays

    o   Schedule and invoice school, private, and group tours

    o   Track attendance at house museums, exhibitions, programs, etc.

    o   Maintain website to ensure accurate information and online registration process

    o   Manage event and program registration

    o   Attend events as needed

            Volunteer Management:

    o   Promote volunteer opportunities to recruit new volunteers

    o   Meet with volunteers, assess interests, and find meaningful projects for them at PHC and as docents at the Joshua L. Chamberlain Museum and the Skolfield-Whittier House

    o   Maintain ongoing communication with all volunteers

    o   Organize trainings for new and returning volunteers

    o   Manage the docent schedule for historic house museums

    o   Organize volunteer appreciation eventsand arrange continuing education activities

    Note:

            Must be able to carefully handle collection items of varying sizes and weights

            Must be able to ascend/descend staircases that are sometimes steep or narrow

            Must be comfortable working in an open/public office environment and on a small staff team


  • 02 Oct 2023 9:50 AM | Anonymous member

    The Colby College Museum of Art currently holds more than 900 artworks by the artist Alex Katz, along with associated archival materials that make up the Alex Katz Collection. In addition, the museum has a related collection of approximately 500 artworks—ranging from American and European modernism, to folk art and contemporary art—acquired through gifts from the Alex Katz Foundation, which was established in 2004 by the artist.

    Reporting to the Head Curator and working with the curatorial team and others associated with the Colby Museum and its Lunder Institute for American Art, the Katz Curator envisions and implements the research, presentation, interpretation, publication, and collection-care initiatives for the Alex Katz Collection and the Katz Foundation Collection at the Colby Museum. In this capacity, they are a key contributor to the museum’s exhibition and publications as a whole. They also work dynamically, consistently, and responsively with the artist, his representatives, and other stakeholders to further the study and knowledge of Katz’s work and the diverse circle of historical and contemporary artists represented in the Katz Foundation holdings.

    For more information about the position and to apply please visit: 

    https://colby.wd5.myworkdayjobs.com/en-US/ColbyCareers/details/Katz-Curator_R0000571

  • 25 Sep 2023 11:34 AM | Anonymous member

    The Department of the Secretary of State, Maine State Archives is seeking candidates for scanning and indexing services for our Archives Services division located at 6 Elkins Lane in Augusta.

    The Maine State Archives strives to make the state’s archival records as accessible as possible while ensuring their careful preservation. The mission of the Maine State Archives is to make the operations of state and local government more efficient, more effective, and more economical through records management by preserving and providing access to the public the permanent historical records of Maine in our custody. 

    The Maine State Archives is seeking to fill one full time, contractual position at 40 hours a week working eight hours per day, five days per week. Hours are set at 8:00 am to 4:30 pm, Monday through Friday with a half hour for lunch. Maine State Archives may occasionally adjust the schedule minimally to accommodate either organizational needs or an individual’s schedule on a case-by-case basis or in consideration of holidays, storm days, etc. 

    This position will scan or digitally image historical records and prepare them for sharing through an online platform (see additional tasks below). Processing and preparation of the digital image as well as indexing for access are part of the project process. Candidates for this position should provide details in their cover letter regarding their interest in history and/or archives with any experience they may have in handling fragile, historical records. The qualified candidate will possess the knowledge and skills list below.  This position reports to the Digital Archivist.

    REPRESENTATIVE TASKS: 

    • ·         Prepare historical documents for scanning
    • ·         Scan historical documents
    • ·         Process and index the associated digital file

    KNOWLEDGE, SKILLS & ABILITIES:

    • Ability to operate automated imaging and visual display equipment including electronic keyboard, display screen, and sorted memory to perform document reproduction and indexing functions and services.
    • Ability to understand and follow both written and oral directions and to prioritize work within established operating procedures and guidelines.
    • Ability to reference and file state records which requires knowledge of filing systems and the ability to apply that knowledge consistently and accurately.
    • Comprehensive PC skills which include at a minimum one year’s experience with the basic operation of a pc or equivalent equipment; one year’s experience with MS Word and MS Excel.
    • Ability to accurately enter information into a computer, accessing information from a computer, and verifying information on a screen.
    • Ability to understand and appropriately operate or learn to operate basic scanning and imaging equipment, including pan, skew, and image correction techniques.
    • Attention to detail.
    • Willingness to learn proper handling of original archival documents (experience preferred).
    • Possess knowledge of imaging and visual display operating practices, procedures, and techniques is preferred.
    • Ability to lift, carry, and move boxes of State Agency records weighing up to 40 pounds between workstations, sorting, scanning, and then re-filing records in a prescribed manner for return to the box they are stored in.
    • Ability to bend, sit or stand as work requires a good deal of up and down movement.

    SALARY:

    This is a contract position, managed through a temporary staffing agency. The rate of pay is $20.00 per hour. There are no benefits associated with this position.

    Maine State Government is an Equal Opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We provide reasonable accommodations to qualified individuals with disabilities upon request. 

    TO APPLY:

    To apply for this position, please send a message expressing your interest and a resume to Tammy Marks, Archives Director, at tammy.marks@maine.govby October 16, 2023.


  • 18 Sep 2023 3:46 PM | Anonymous member

    The Friends of the Maine State Museum is a 501(c)3 nonprofit organization that helps fund special projects and exhibit development at, and provides public outreach and advocacy for, the Maine State Museum. The Development Coordinator for the Friends of the Maine State Museum reports to the Friends’ Director of Membership and Development. They will play an important role in helping to build a network of support for the museum as it prepares to unveil its most significant transformation in 40 years when it reopens in 2025.

    Responsibilities:

    Marketing and Development

    • Maintain membership and donor database
    • Assist in the preparation of annual and special appeals mailings
    • Prepare acknowledgements for gifts and membership dues
    • Assist in programming and special event planning, execution and tracking
    • Assist in preparing marketing materials, both print and online

    Financial

    • Track and manage accounts payable and receivable
    • Prepare bank deposits
    • Prepare checks for payment and obtain necessary signatures

    Clerical

    • General clerical duties may include word processing, proofreading, filing, photocopying, answering the telephone
    • Taking minutes for FMSM board meetings
    • Maintain and update mailing lists
    • Oversee bulk mailings
    • Monitor inventory and order office supplies
    • Other duties as requested by the Director of Membership and Development

    The Development Coordinator will be expected to use the following programs on a regular basis (and be comfortable learning new technology as the Friends’ needs evolve): QuickBooks Online, Outlook, MS Office (Word, Excel, Publisher, PowerPoint), Canva, Little Green Light, Constant Contact.

    The ideal candidate will have:

    • An associates degree or higher
    • At least 1 year of office experience, preferably working in nonprofits
    • Strong attention to detail
    • Good judgment, dependability, and discretion with confidential information
    • A warm, welcoming, and diplomatic manner

    Experience in museums, fundraising, marketing, graphic design, or bookkeeping are all pluses.

    The position is 20 hours a week and on-site at the museum’s temporary offices in Hallowell. Occasional evening and weekend hours will be required. The position pays $19 - $21 an hour (depending on experience) and includes pro-rated paid time off and health insurance.

    Review of applications will begin immediately and will continue until the position is filled. To apply, send a cover letter and resume to friends.museum@maine.gov. Use the subject line Development Coordinator.

    Job Type: Part-time (20 hours a week)

    Salary: $19.00 - $21.00 per hour (depending on experience)

    Benefits:

    • Health insurance
    • Paid time off

  • 14 Sep 2023 1:36 PM | Anonymous member

    The Department of the Secretary of State, Maine State Archives is seeking candidates for a Management Analyst I (MA 1) position for the Records Management Division.

    The Maine State Archives strives to provide knowledgeable support and guidance to state agencies to meet their Records Management needs. The mission of the Maine State Archives is to make the operations of state and local government more efficient, more effective, and more economical through records management by retaining records per approved retention schedules and preserving the permanent historical records of Maine. 

    If interested, please read more.



  • 08 Sep 2023 1:42 PM | Anonymous member

    Boothbay Region Historical Society is Hiring!

    EXECUTIVE DIRECTOR

    The Boothbay Region Historical Society is a small non-profit museum and research center located in Boothbay Harbor, Maine whose mission is to preserve and make available to the public thousands of artifacts, documents, historical photographs, and family stories related to Boothbay region history. The Society is seeking an Executive Director with excellent leadership skills and experience working in a non-profit organization. Duties include, but are not limited to, developing fundraising and membership programs, supervising staff and daily operations, building community outreach programs, recruiting and training volunteers, and managing the society's social media platforms. The Executive Director works closely with the board of trustees and its committees and serves as the face of the Society within the community. This is a year-round, 30-hour per week position beginning at $40,000 with potential to grow and requires working on-site at the Society's museum on a regular basis. For more complete job details, visit boothbayhistorical.org.

    Applicants must submit a cover letter and current resume along with contact info for three references, either by email to jobs@boothbayhistorical.org or by mail to "Executive Director Position", Boothbay Region Historical Society, PO Box 272, Boothbay Harbor, ME 04538 by October 7, 2023.


  • 18 Aug 2023 8:56 AM | Anonymous

    August 18, 2023

    Associate Executive Director

    The First Amendment Museum is seeking a dynamic, creative, and passionate leader to assist in ushering the museum through our next phase of development.

    Our mission is to examine the history and promote the practice and understanding of the First Amendment to the U.S. Constitution and civil discourse. We accomplish our mission by developing this landmark museum with interactive exhibits and programs, relevant online programming, and youth and adult programs and activities, both onsite and around the state, both in person and remotely.

    In close collaboration with the board president, interim executive director and board members, the associate executive director will help implement strategies to educate citizens of the United States about the five freedoms guaranteed by the First Amendment: religion, speech, press, assembly, and petition. Along with the director, the associate director will create and maintain a standard of excellence for exhibitions and educational programs with an immediate focus on K-12 students. With the director, the associate director will manage museum staff and volunteers, oversee financial and business operations, create and monitor the annual budget, and assure timely, cost-conscious programming and special events.

    Responsibilities

                  -      Fundraising development.

                   -     Grant writing and administration.

    • -          Create a membership and volunteer program.
    • -          Report to the board regularly on progress and outcomes.
    • -          Build annual budgets.
    • -          Establish relationships with local and statewide educators and donors.
    • -          Develop key partners for programming opportunities.
    • -          Analyze key performance indicators from Google, website, and fundraising efforts.
    • -          Implement targeted marketing efforts.
    • -          Public speaking

    Qualifications

    • -          College degree, preferably in education, journalism, law, museum studies, design, communications, philanthropy, or related field.
    • -          Leadership and fundraising experience
    • -          Personable, outgoing manner
    • -          Ability to brainstorm.

    Please respond with resume and cover letter and provide three recent job references to

    ggannett@firstamendmentmuseum.org


  • 13 Jul 2023 3:31 PM | Anonymous member

    Penobscot Marine Museum in Searsport seeks a contract archivist (1099) for 1,000 hours in 2023/2024. The position, working with our single volume manuscript collection, will fulfill our goal to create online and hard-copy finding aids accessible in-house, locally, within State of Maine, and nationally. This is an excellent opportunity for professionals looking for short-term work. The Project Archivist will have the skills and expertise to complete the project, consulting with the Richard Saltonstall Jr. Curator of Maritime History (Curator) on Penobscot Marine Museum’s cataloguing conventions and institutional history of the archive. The Contract Archivist will report to the Curator.

    Duties:

    ● Create complete catalog records for approximately 500 single volume manuscripts

    o Create template for robust bound manuscript catalog records that meet Library of Congress’ National Union Catalog of Manuscript Collections standards

    o Attach subject headings to catalog records that identify documents relevant to Museum’s exhibits, program, and scholarship themes

    ● Provide access online to records locally, within State of Maine, and nationally

    o Create and upload records for Maine InfoNet Library System software and National Union Catalog of Manuscript Collections

    ● Reunite single volumes with larger collections and update the collections-level finding aids

    Contract Length and Dates:

    ● 1,000 hours

    ● Potential start date of Summer 2023 to potential end date of Summer 2024

    ● Work 20-40 hours a week between 9am and 5pm on weekdays

    Qualifications:

    ● Graduate of master’s level program in archival studies, library science with a concentration in archives and special collections, museum studies, history, public history, or equivalent experience in the archival field.

    ● At least 2 years internship or work experience in the archives field

    ● Interest in maritime history and/or Maine 19th century history

    ● Excellent computer skills

    ● Familiarity with PastPerfect a plus, training available

    ● Must be able to climb stairs

    ● Proficiency in proper archival handling and rehousing standards

    ● Self-sufficient, yet willing to ask for assistance from and troubleshoot roadblocks with collections staff.

    Compensation

    ● 1,000 project hours at $18/hour

    Review of applicants will begin June 28, 2023 and will continue until the position is filled. Please submit a cover letter, resume, finding aid sample, and three references to Cipperly Good, cgood@pmm-maine.org.

  • 10 Jul 2023 4:36 PM | Anonymous member

    The University of Southern Maine’s Osher Map Library and Smith Center for Cartographic Education has an opening for a full-time Operations and Communications Coordinator. This is an excellent opportunity for a person looking to grow and develop as a museum, library, or cultural heritage operations manager.

    The Operations and Communications Coordinator provides project support for the Executive Director and various departments of the Osher Map Library (OML). This includes the management of digital imaging and reproduction requests; gift correspondence; record keeping; the hiring and training of student workers; and event planning logistics. The Coordinator also manages a variety of communication initiatives including: maintaining the general OML email account and phone communication, coordinating social media, website content management related to news and events, creating and distributing monthly e-newsletters to patrons, coordinating exhibition and annual appeal mailings and the creation of promotional materials (working with Marketing), maintaining contact lists, assisting with grant applications, annual reports and exhibition guides, and managing donor and board correspondence.

    The Operations and Communications Coordinator will work in collaboration with the Executive Director, staff, or independently to execute special projects from conception to completion and must be able to work under pressure in a highly secure, team-based environment and possess the ability to handle a wide variety of activities and confidential matters. Excellent oral and written communication skills are a must, as is the ability to engage with diverse audiences and stakeholders, including University faculty, staff, and students; K-12 students and teachers; other cultural organizations and community partners (local and national); research scholars; members of the general public; as well as board members and donors.

    FMI and to apply (by July 31, 2023), please visit: https://usm.hiretouch.com/job-details?jobID=82087&job=operations-communications-coordinator-osher-map-library

  • 15 Jun 2023 2:45 PM | Anonymous member
    Special Collections & Archives (SC&A) is the repository of Colby College’s rare books, literary materials, and institutional records. The archives processing coordinator in SC&A helps to manage the College archives by performing critical processing and discovery tasks for unpublished materials. The position includes supervision of student assistants and interns in various tasks within a busy library environment and may include reference service tasks when needed. Colby College is committed to a diverse and inclusive work environment where every member of the community feels a sense of respect and belonging.

    ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

    • Manage processing workflows within the College archives; create finding aids and other descriptive tools for manuscript and archival collections in consultation with the College archivist and other SC&A staff
    • Serve as primary administrator of ArchivesSpace within SC&A, which has both internal and public interfaces
    • Train and collaborate with other staff in effective management of records maintenance systems to assure compliance with records management and retention policies of the College
    • Train and supervise student assistants and interns in archival processing best practices and ArchivesSpace data entry tasks
    • Maintain documentation and communication of procedures to ensure work consistency and quality
    • Remain knowledgeable of archival standards and takes a lead role in implementing standards in SC&A
    • In collaboration with the College archivist, work with alumni relations, athletics, and other key campus partners on special commemorative events, Colby College history, and alumni-related projects
    • In collaboration with the College archivist, assist with intake of materials (both analog and born digital) into the college archives
    • Troubleshoot to identify potential problems, make recommendations, and participate in the development of better processes for storage, maintenance, and searchability of documents and files
    • Provide reference services as requested and help to coordinate academic use of materials in order to assist the archives education staff within SC&A and department-initiated programming and exhibition
    • Help to create/collect departmental statistics for administrative reports
    • Participate on library committees and/or working groups and complete other assignments as needed

    QUALIFICATIONS:

    • Bachelor’s degree or the equivalent in education and experience
    • Minimum of two years of experience in a library, archives, museum, or relevant higher education environment preferred
    • Experience with an archival collection management system, such as ArchivesSpace, preferred
    • Strong written and verbal communication skills in professional settings
    • Ability to establish priorities when working both independently and as a member of a collaborative team
    • Demonstrated ability to complete detailed work with minimal supervision and a high degree of accuracy
    • Ability to facilitate and improve processes for records organization and retention
    • Strong project planning and implementation skills preferred
    • Must be flexible, curious and committed to ongoing professional development
    • Demonstrates a commitment to valuing diversity and contributes to providing an inclusive working environment
    • Valid driver’s license required and must meet Colby’s Fleet Safety Policy requirements

    KEY RELATIONSHIPS:

    Reporting to the College archivist, this position has significant interaction with faculty, staff, students, and colleagues and programs in the Colby College Libraries.

    WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

    General open office and campus environment. Position involves sitting, although frequent movement is necessary. Computer usage involving repetitive hand/wrist motion is also necessary. Ability to move around campus and to/from the Libraries’ offsite Annex facility is necessary. Occasional lifting up to 30-50 pounds may be required.

    CONDITIONS OF EMPLOYMENT:

    Successful and satisfactory completion of a background check (including a criminal records check).

    SALARY RANGE:

    $45,000 - $50,000 based on experience and qualifications

    TO APPLY:

    Interested candidates should apply electronically by clicking the "Apply" button on the Colby Careers job posting. Please submit a letter of interest including salary requirements, resume, and the contact information of three professional references. Materials should be addressed to:

    Archives Processing Coordinator - Search Committee
    Office of Human Resources
    Colby College
    5500 Mayflower Hill
    Waterville, ME  04901-8855


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