Jobs and Internships

The Education and Events Coordinator manages and oversees the development of the Library’s educational initiatives and community engagement strategy. This position is responsible for independently designing curricula, executing high-quality programming, and cultivating strategic partnerships to advance the mission of the Margaret Chase Smith Library. This position is located at the Margaret Chase Smith Library in Skowhegan, Maine. Typical hiring salary is up to $45,301.

The full job description and instructions for applying can be found via the following link https://fa-ewca-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/job/2499

EXECUTIVE DIRECTOR POSITION

Maine’s First Ship is seeking a dynamic Executive Director who will be responsible for the overall leadership, management, and operations of a community supported, volunteer powered, membership organization. MFS strives to use our reconstruction of the 1607 pinnace Virginia to immerse the public in an exploration of Mid-coast Maine’s early maritime and colonial history, as well as the craftsmanship and human relationships that developed during that period.  This is a full-time position based in Bath, Maine.

Position Overview

The Executive Director reports to the Board of Directors and works closely with the Board, staff, volunteers, and community stakeholders to advance MFS’s mission and ensure the organization’s long-term sustainability.  The ED is supported by a part-time Director of Educational Programs, a part-time Office Operations Manager, a part-time Volunteer Coordinator, and a large team of diverse, experienced, and committed volunteers.

The successful ED applicant will understand and respect MFS’s origin story and support our efforts to establish MFS as a highly respected educational resource in Mid-coast Maine.  They will both recognize the big picture and be a role model for the people who make things happen. They will seek and listen to input when making decisions, and be able to articulate why those decisions are best for the organization.  The ideal candidate will be comfortable with outreach projects, have experience in money management and fundraising, and be skilled at both delegation and empowerment. The successful ED candidate will be able to monitor and guide our many and diverse projects to completion while exercising prudence, good time management, and creativity. 

Key Responsibilities

• Implement strategic MFS priorities and annual goals. 

• Report regularly to the Board of Directors on organizational performance, opportunities, and challenges.

• Ensure compliance with legal, financial, and operational regulations, including applicable Coast Guard regulations. 

• In collaboration with the Development Committee, create and execute fundraising plans, including grants, major gifts, membership, corporate sponsorships, and fundraising events, with support from the entire Board.

• In collaboration with the Finance Committee, oversee the management of the annual budget. 

• In collaboration with the Board of Directors monitor financial performance, and ensure MFS’s financial health and sustainability.

• Manage day-to-day operations, including facilities management, IT, and compliance with policies and procedures.

• Oversee the Educational Director to ensure the successful development and delivery of educational programs, exhibitions, and community events.

• Oversee the Volunteer Coordinator to maximize efficient and effective use of Volunteer activities, team building, and ongoing training for new and existing members.

• Build partnerships with schools, businesses, community organizations, and local governments to enhance public engagement.

• Serve as a trusted and compelling representative of the organization to elevate the public profile of MFS and facilitate fundraising, community partnerships, and visitor engagement with Virginia and her story.

• Oversee the production of publications, online content, and other marketing efforts to promote MFS.

• Recruit, manage, and evaluate staff and volunteers, fostering a collaborative, respectful, and inclusive work environment.

• Facilitate clear and positive internal communication, engaging effectively with both volunteers and staff.

• Implement and maintain HR policies to ensure a safe, equitable, and productive workplace.

• Provide leadership, mentorship, and professional development opportunities for staff.

Preferred  Qualifications

• Bachelor’s degree. (History, outdoor education, or other relevant field considered an asset) 

• Experience with sailing, safety, and vessel management and a demonstrated understanding of issues related to work in the marine environment. 

• Managerial and leadership experience. (Non-profit considered an asset)

• Budgeting and financial management skills.

• Human resource management skills.

• Excellent written and oral communication skills.

• An ability to develop collaborative partnerships with donors and granting agencies as well as volunteers and community agencies.

Work Environment

This is a full-time, salaried, twelve-month appointment.  Ability to work occasional evenings and weekends for special events and meetings will be required.  Some limited remote work is possible as appropriate. 

Compensation

The compensation package range is $75,000 to $90,000, dependent on the applicant’s qualifications and experience.  

Applications 

Interested candidates are asked to send a cover letter, a resume, and contact information for three professional references to info@mfship.org.  Completed applications must be submitted by May 1, 2026.   

For further information, please visit our website at mfship.org/employment/ or contact Jeremy Blaiklock, Chair, Executive Director search team,  at jeremy@seaflowerdesign.com

2026 Historical Society Archives and Public History Internship

The Castine Historical Society offers an upper-level undergraduate or graduate level internship for students pursuing history, museum studies, public history, or archival studies. The internship contract is for eight weeks at 35 hours/week (usually 7 hours per day), and is compensated with a $4,000 stipend. The start date is flexible between June 15 and July 6, 2026.

Castine is a small coastal village that is home to the Maine Maritime Academy and a year-round population of 1,400 people which nearly doubles in the summer. It is located within the traditional territory of the Penobscot Nation, where the Penobscot and Bagaduce Rivers meet on the Maine coast. Europeans built trading posts in the early 1600s and political claims to the peninsula and its deep, secure harbor remained contentious from that time through the War of 1812. Development in the nineteenth and twentieth centuries represents a microcosm of American commercial and cultural history.

The Historical Society occupies two historic buildings on Castine’s town common and is a 501(c)(3) membership organization with a paid staff of three and an active volunteer Board of Directors. Changing and permanent exhibits are hosted in the 1859 Abbott Schoolhouse. In 2015, the Society completed construction of a climate-controlled, fireproof storage facility, research center, and administrative offices located next door in its restored c. 1850 Grindle House.

This internship is designed to give students an opportunity to gain experience with professional staff in a local history setting. In addition to the projects outlined below, the intern will participate in the day-to-day activities of the Castine Historical Society, attending staff and Board meetings as well as programs and fundraising events. No previous experience in these areas is needed. The Historical Society’s Collections Manager works with the student to structure the internship to meet requirements for academic credit as needed. While the internship will take place mostly on weekdays, some weekend hours are required.

The Historical Society will provide the intern with information on rental options for housing. The intern will need their own vehicle in order to access local amenities.

Main Projects

Collections Work

The Historical Society’s collections are at the core of its mission and programs, and include archives, photographs, artworks, and objects. The 2026 intern will have the opportunity to digitize and catalog the Historical Society’s print photography collections.The intern also has the opportunity to process and/or catalog archival collections depending on their area of interest. Other related projects such as digital humanities work can be offered as desired.

Walking Tour Program

The Castine Historical Society also provides free public tours of Castine history and private tours by appointment. The intern will join a small group of volunteers who give these tours. Resources and time to study Castine’s history are built into the first week of the internship. As well, the intern will shadow a volunteer guide and practice his/her tour before being the guide.

Curating an Exhibit

As a final project, the intern will put together a small exhibition of their collection project work for public view at the local Witherle Memorial Library.

A Successful Candidate Will:

● Be able to demonstrate an interest in history, museum, or archives/information science fields

● Be detail oriented

● Possess social skills for working with staff, volunteers, and the public

● Work well independently and as part of a team

● Display professional behavior and a customer service attitude

To Apply

Send the following materials by Friday, May 1, 2026, to Jules Thomson via email at collections@castinehistoricalsociety.org(please include the word “internship” in the subject line)

• Cover letter describing your:

• • Need for the experience offered by this internship

  • Course of study including any internship requirements

  • Availability (start date is flexible between June 15 and July 6)

• Résumé summarizing work experience and education

• Letter of support from a faculty member

• Names and contact information for two references from previous work or volunteer experiences.

Interviews will be conducted virtually via Zoom.

The Castine Historical Society is committed to fostering equity and inclusion in the public history and information science fields. We strongly encourage members of traditionally underrepresented communities to apply.

The Northeast Document Conservation Center (NEDCC) is seeking a Preservation Specialist to support its national training, consulting, and outreach programs!

This full-time role may be based in Massachusetts, hybrid, or fully remote within the contiguous U.S. Responsibilities include conducting preservation assessments, advising cultural heritage organizations, developing workshops and webinars, and contributing to projects and professional outreach.

Job description and application details: https://www.nedcc.org/assets/media/documents/Employment/2026-NEDCC_PS-Specialist.pdf

(Correction to the description: Remote work applies to applicants working within the contiguous U.S.)

Founded in 1973, NEDCC is a nonprofit that preserves cultural heritage collections nationwide. NEDCC staff support institutions and individuals through expert services in book, paper, and photograph conservation, digital imaging, audio reformatting, and preservation consulting and training.

Learn more about Preservation Services:

• Preservation Training: https://www.nedcc.org/preservation-training/training-about

• Assessments and Consultations: https://www.nedcc.org/assessments-and-consultations/about

• Preservation Staff: https://www.nedcc.org/about/staff/preservation-services

Kindly,
Ryn Marchese
Marketing Manager
Northeast Document Conservation Center

Volunteer Coordinator 

Maine’s First Ship (MFS)
Bath, Maine

Maine’s First Ship is a nonprofit organization dedicated to preserving and sharing Maine’s maritime heritage through the replica of the 1607 pinnace Virginia, hands-on education, and community engagement. Volunteers are at the heart of our work, supporting programs on the vessel, at the Freight Shed, and throughout the community.

Position Overview

The Volunteer Coordinator is responsible for building, supporting, and sustaining a strong, engaged volunteer corps for Maine’s First Ship. This part-time, year-round position focuses on recruiting, training, scheduling, and retaining volunteers across all MFS activities, while fostering a positive, organized, and welcoming volunteer experience.

This role works closely with the Executive Director and program staff and serves as the primary point of contact for volunteers.

Position Details

• Status: Part-time, year-round

• Hours: Approximately 500 hours annually

• • Most months: ~10 hours per month

  • Peak season (June–August): approximately 15–22 hours per week

• Compensation: $21–$24 per hour, depending on experience

• Start Date: April 2026

Key Responsibilities

Volunteer Recruitment & Onboarding

• Recruit volunteers for all MFS needs, including vessel-based activities, Freight Shed operations, events, education programs, and special projects

• Serve as the primary point of contact for prospective volunteers

• Coordinate volunteer onboarding, orientation, and required paperwork

Training & Support

• Coordinate and support volunteer training, in collaboration with staff and experienced volunteers

• Ensure volunteers understand their roles, expectations, and safety requirements

• Provide ongoing support, communication, and problem-solving to ensure positive volunteer experiences

Scheduling & Coordination

• Schedule all volunteers across MFS activities, including:

• • Vessel-based programs

  • Freight Shed operations

  • Events and public programs

  • Task- and project-based volunteer work

• Maintain clear, accurate schedules and communicate updates in a timely manner

Volunteer Retention & Recognition

• Develop and implement strategies to retain volunteers and build long-term engagement

• Coordinate volunteer recognition efforts, including appreciation events, acknowledgments, and milestones

• Purchase and manage volunteer swag and recognition items within established budgets

Administrative & Tracking Duties

• Maintain accurate volunteer records, hours tracking, and participation data

• Support light administrative reporting related to volunteer engagement and impact

Communications & Outreach

• Assist with volunteer-related communications, including emails and updates

• Contribute to volunteer-focused social media content in coordination with staff

• Create events that recruit and retain volunteers

Qualifications

• Experience coordinating volunteers or working in volunteer-driven organizations (nonprofit experience preferred)

• Strong organizational and scheduling skills

• Excellent communication and interpersonal skills

• Ability to work independently and collaboratively

• Comfort with basic administrative tracking tools and scheduling systems

• Interest in maritime history, education, or community-based nonprofits is a plus

Work Environment

• Combination of remote work and on-site presence in Bath, Maine

• Seasonal, flexible schedule with increased hours during summer months

• Some evenings and weekends required during peak season and events

• On site seasonally three days a week to support customer experience

How to Apply

Applications will be accepted beginning March 2026.

Please email a letter of interest and resume to:

Matt Blazek
Interim Executive Director, Maine’s First Ship
matt@mfship.org

Maine’s First Ship is an equal opportunity employer and welcomes applicants from all backgrounds who share our mission and values.

Reporting to the Director of the Lunder Institute for American Art (LIAA), the Manager of Administration and Strategic Initiatives plays a central role in translating the Institute’s goals and vision into effective operations and sustainable practices.  Working closely with the Director, the Manager provides leadership in the planning, management, reconciliation, and evaluation of the Lunder Institute's budget and operations while overseeing the administrative and operational infrastructure that supports the Institute’s programs, fellowships, residencies, and initiatives.

The Manager collaborates with the Manager of Fellowships and Programs, the Coordinator of Fellowships, and other Institute staff to operationalize the Institute’s mission and values through effective project management, administrative systems, and organizational processes.  They support the Director in ensuring that budget and program administration processes and projects are completed efficiently and accurately, serving as a key liaison with the Colby Museum and Colby College finance teams.  In this capacity, the Manager coordinates financial management activities, including reporting and reconciliation, and works with museum and College partners to prepare financial, demographic, and program information required for institutional and grant reporting.

The Manager also oversees the day-to-day administrative and logistical functions of the Institute, including maintaining records and documentation, preparing meeting materials and presentations, coordinating communications with museum and College partners, and supporting special projects and institutional partnerships. They supervise interns supporting administrative and operational functions and serve as a primary logistics liaison for fellows, residents, and visiting scholars.  In addition, the Manager coordinates the use and operations of Lunder Institute spaces and facilities, including those at the Greene Block + Studios and housing for fellows, working closely with Colby facilities and external partners.  Through this work, the Manager represents the Lunder Institute across campus and within the broader community, helping to sustain, monitor, and communicate the Institute’s work through a strong finance, operations, and program management lens. 

THE LUNDER INSTITUTE FOR AMERICAN ART

Founded as part of the Colby College Museum of Art in 2017, the Lunder Institute for American Art acts as a research incubator at a national level, investigating and producing new understandings of American art, past and present, and its relationship to the crucial questions of our time. With convening and studio spaces in downtown Waterville, Maine, it is guided by this mission: Informed by place, in collaboration, and in community, the Lunder Institute for American Art seeks to expand who shapes American art and alters its contours, while demonstrating the value of art as a public good.

 

The Lunder Institute achieves this mission by stimulating experimental, collaborative, and transdisciplinary inquiry about America and its art, by building research and practice communities among a diversity of artists, scholars, educators, and cultural producers at different stages in their careers, and through a foundational commitment to equity and racial justice. Fellowships, workshops, convenings, mentorship, and public programs connect artists and scholars with faculty, students, and communities near and far, advancing Colby College’s educational purpose, which prioritizes research and learning within a civically engaged, interdisciplinary, and global context.

 

THE MUSEUM AND ITS MISSION

 

Located in Waterville, Maine, the Colby Museum opens access to art and artists for the Colby community, for Maine residents and visitors, and for audiences beyond, creating a forum for experimentation, research, dialogue, and connection. We grow and use our stellar collection in ways that activate the power of art to expand imagination and forge new connections, fostering a more open, creative, and compassionate society. We teach to inspire and open possibilities, so that students at Colby and other visitors can become more curious, nimble, and able to contribute within a changing world, in keeping with Colby’s dynamic liberal arts mission. We incubate art scholarship and practice in ways that explore and expand how the idea of America is understood and how art is made, interpreted, and shared. We do so by supporting new research, providing mentorship, and convening a diversity of people and perspectives. The Lunder Institute for American Art and our exhibitions, programs, and publications facilitate field-wide impact. We are committed to our audiences, including the Colby College community, residents of Waterville and the broader Maine region, national and international visitors, and the artists, scholars, and partners with whom we collaborate.

Essential Functions

To be successful in this position, an individual should be able to perform the essential duties and bring the education, experience, knowledge, skills, and abilities that support the role. Colby College supports the Americans with Disabilities Act and is committed to providing reasonable accommodations to enable individuals with disabilities to perform the essential functions of the position.  This list of duties is intended to be representative rather than exhaustive, and additional responsibilities may be assigned as needed.

 

●      Manage the Lunder Institute budget, including expense tracking, reconciliations, credit card verification, budget analysis, and preparation of annual budget in collaboration with the Director and museum staff.

●      Oversee grant administration, including resource tracking, data analysis, and financial reporting.

●      Coordinate facilities and operations for the Greene Block + Studios, including maintenance requests, shared space logistics, and housing arrangements for fellows, residents, and guests.

●      Partner with LIAA staff to plan and coordinate Institute events and public programs, including occasional evening and weekend programs.

●      Recruit and oversee interns supporting administrative and operational work, including coordinating payroll and participation.

●      Support the maintenance and updates of Lunder Institute digital platforms, including the website, in collaboration with museum communications, IT, and external partners.

●      Develop and maintain administrative systems and operational processes that support the Institute’s programs, fellowships, residencies, and partnerships.

●      Collaborate with Lunder Institute, museum, and College colleagues to ensure consistent and effective operational practices.

●      Support project management for Institute initiatives, including coordinating timelines and collaborating with communications and engagement teams.

●      Manage administrative operations such as scheduling, purchasing, contracts, travel coordination, and compliance with College policies.

●      Prepare and maintain Institute communications, presentations, records, and documentation.

●      Participate in Lunder Institute and Colby Museum staff meetings and contribute to institutional initiatives and planning.

●      Represent the Lunder Institute by building strong relationships with colleagues, fellows, residents, collaborators, and campus partners.

●      Engage in professional development aligned with departmental and institutional priorities.

 

Position Qualifications

Education and/or experience:

●      Bachelor’s degree or equivalent combination of education and experience

●      3 - 5 years of budget and administrative experience in higher education, museums, nonprofits, or similar organizations

●      Experience with budget management and financial record systems; Workday and Excel experience preferred

●      Experience preparing and presenting budget or financial reports

●      Proficiency with Microsoft Office and Google Workspace; familiarity with Adobe Creative Suite, Airtable, or similar tools preferred

●      Strong written, verbal, and interpersonal communication skills

●      Ability to synthesize information and communicate key points clearly

●      Strong organizational and project management skills with attention to detail and ability to meet deadlines

●      Ability to work independently and collaboratively in a fast-paced environment

●      Experience supporting marketing or communications efforts, including social media or newsletter, preferred

●      Commitment to fostering an inclusive and equitable work environment

●      Appreciation for the mission and values of a liberal arts institution

Physical/Mental Demands

The physical demands and work environment characteristics described here reflect what is typically needed to perform the essential functions of this position and what may be experienced while carrying out those duties. .  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

●       To perform this role effectively, an employee is expected to handle employee information, documents, and sensitive matters with care, professionalism, and respect for privacy.

●      This position involves working with a variety of timelines, including some that require quick turnaround and responsiveness to urgent needs.

●      In this role, the employee will interact with members of the public and others in a variety of situations and conversations.  Presenting oneself in a professional, respectful, and thoughtful manner at all times is an important part of the role.

●      This position includes regular movement throughout the office spaces, hallways, meeting rooms, and other campus locations.

●      Daily work may involve extended use of a computer, including keyboard and mouse.

●      Physical requirements differ by position.  In general, most roles involve lifting up to 10 pounds regularly, with some positions requiring occasional lifting of up to 35 pounds or more, in more physically demanding roles, up to 50 pounds.

●      Vision requirements for this position include the ability to see clearly at close and far distances and to adjust focus as needed.

●      The work environment is dynamic and engaging, often involving multiple tasks and projects that require shifting focus and strong organizational skills.

●      The noise level is generally moderate; however, there may be occasional moments of louder sounds depending on campus activity.

 

To Apply:

 

Interested candidates should apply electronically by clicking the “Apply Now” button on the Colby College website.  Please upload a cover letter and resume to your application.

Old Bristol Historical Society (OBHS) seeks an energetic Director of Education and Outreach to coordinate the organization’s educational programming and community engagement efforts. Key responsibilities are the development of educational programs for all ages, the production of exhibits at the OBHS History Center and Mill at Pemaquid Falls, the implementation of communications strategies across a variety of platforms, and ensuring that our facilities are open to the public.

Salaried position, 20-30 hours per week, compensation range $32,500-$46,160 depending on negotiated work hours and experience.

See oldbristolhistoricalsociety.org for a complete job description found under the “Join Our Team” tab on the homepage.

Apply to: oldbristolhistoricalsociety03@gmail.com with cover letter, resume and the names of three references. 

COMPANY DESCRIPTION: Friends of Fort Knox (FoFK) is a non-profit organization responsible for managing Fort Knox Historic Site, one of the best-preserved Civil War-era military fortifications in New England, located in Prospect, Maine along the Penobscot River. Formed in 1992, FoFK has raised millions to preserve the historical integrity of the 150-year-old site. In addition to the Fort, FoFK oversees the Penobscot Narrows Bridge Observatory, which offers breathtaking 360-degree views of coastal Maine and is celebrated for its innovative design and historical significance. With the assistance of a dedicated volunteer board, seasonal staff, and volunteers, FoFK hosts notable programs, including Civil War reenactments, Medieval Faire, Shakespeare performances, Wizarding Weekend and monthly Ghost Tours and Camps. The organization thrives on its mission of historical preservation and community engagement.

 

ROLE DESCRIPTION:   The Assistant Director will play a key leadership role in daily park operations and financial management of both Fort Knox Historic Site and the Penobscot Narrows Bridge Observatory. The selected candidate reports to and collaborates with the Executive Director to manage restoration projects, accomplish business and administrative tasks as well as those unique to non-profit organizations including membership, grant writing, and fundraising  This full-time, on-site position in Prospect, ME, will oversee seasonal staff, coordinate volunteer efforts, support marketing efforts, assist with event planning/execution, and ensure an excellent visitor experience. The role also involves budget monitoring, fostering community partnerships, and carrying out the organization's mission of historical preservation and public education.

 

CORE RESPONSIBILITIES:

•    Provide business and administrative management (human resources, IT, payroll, contracts, insurance, Annual Report, Charitable Solicitations License/IRS 990).
•   Assist Executive Director in financial management including banking, bookkeeping in QB Online, reporting, budgeting, invoicing, cash/donations, IRS and sales taxes.
•   Oversee all departments (Operations, Observatory, Gate, Gift Shop, Admin, Tour Guides, and volunteers) including staffing/training/scheduling and being able to fill-in as needed.  
•    Ensure compliance with state and federal rules, laws and regulations and recommend process changes as necessary.
•    Perform general office administration role (computer/office equipment, copy/scan/print, shift scheduling, phone/e-mail/mail communication, filing, policy creation, supply and merchandise inventory and ordering).
•    Develop and maintain positive, productive, and functional relationships with staff, volunteers, vendors and visitors often serving as a resource, communicator and collaborator with local community and state entities.
•   Manage organizational website and social media platforms; create/design informational and promotional material, merchandise,
•    Plan, manage and execute small to intermediate sized preservation/restoration projects and fundraising events.
•    Manage FoFK Membership Program (database, solicitation, mail/email correspondence, renewal, recruiting and donations).
•    Assist Executive Director to coordinate scheduling, agendas, minutes and materials (finance and project status reports) for the Board of Directors.
•    Assume other responsibilities or duties as assigned by executive director

QUALIFICATIONS: 

•   Preferred - bachelor’s with 3+ years executive/administrative support role, business and/or nonprofit experience or Minimum – Associate w/2 years related experience.
•   Emotionally Intelligent; maintains objectivity, good judgment, and can solve problems and make timely and effective decisions in absence of the director.
•   Proficiency with QuickBooks, Excel, Word and experience with Zoom, Canva, PPT
•   Leadership and team management skills, including negotiation, de-escalation, and conflict resolution with the ability to supervise and motivate staff and volunteers
•    Strong communication, public speaking and interpersonal skills using correct grammar, robust vocabulary, and appropriate level of judgment.
•    Professional, organized, and detail focused; familiar with office management functions (phone/email etiquette, filing, confidentiality)
•  Skilled in marketing, including managing Website and Social Media platforms (Wix, Facebook, Google, YouTube, Instagram, Twitter/X, LinkedIn) to promote events.
•   Excellent customer service – friendly demeanor, assisting, knowledgeable
•   Demonstrates professionalism, responsibility and ethical behavior in all activities.
•  Able to learn new things and work with minimal guidance yet effectively collaborate, support, motivate and lead others as appropriate.
•  Exhibits accuracy, precision, attention to detail, consistency, and ability to work under pressure and meet multiple deadlines in all work efforts.
•  Experience or interest in historical preservation, museums, project management, or cultural heritage is a plus.

 POSITION TERM: Year-round full-time, on-site - 32-40 hrs. per week, must have flexibility to work evenings and/or weekends as needed. Effective start: mid-April 2026

 COMPENSATION & BENEFITS: $24-$35/hr = $50,000-$70,000/yr based on experience & qualifications; flexible work hours, Paid vacation/time off, Paid family and medical leave per Maine’s state program. Negotiable retirement fund and Health Insurance support options.

 PHYSICAL REQUIREMENTS: The ability to sit and/or stand for long periods, ability to lift 35 pounds, bending, walking, driving (golf cart/gator), cleaning, hand dexterity sufficient to manage keyboard functions and visual acuity. Occasional travel will be necessary.  The noise level in the work environment is usually moderate, consistent with a typical office and outdoor environment although there may be unexpected instances of loud sounds.

 We recognize that no candidate will meet every qualification listed. If you are excited about this role and believe your experience and skills will contribute meaningfully to our mission, we encourage you to apply!  The Friends of Fort Knox is an Equal Opportunity Employer.

  INQUIRIES: Contact Dean Martin at admin@fortknoxmaine.com, 207-469-6553 or mail Friends of Fort Knox, P.O. Box 456, Bucksport, ME

  APPLICATION PROCESS:

•  Cover letter (1 page)
• Current CV or resume
• Contact information for three job-related references (at least one supervisory)
• Application reviews begin February 1st, 2026 and continue until the position is filled

   POSITION INFORMATION:

• Department: Admin/Office/Finance   
• Term – Full Time - 32-40 hours
• Schedule: 4-5 days/week-incl 1 wknd day
  
• Time - Varies (usually 9am-5pm)
  
• Preferred Education: Bachelor’s degree or
• Preferred Exp: 3+ yrs admin/exec
  
• Min Education: Associate degree or
  
• Min Exp: 2+ yrs admin/exec

Maine Maritime Museum is an independent, nonprofit institution dedicated to connecting people to the past, present, and future of Maine’s waterways and their global reach. Since this history includes different backgrounds, perspectives, and voices—and because our museum welcomes visitors from around the world—our institution is firmly committed to diversity, equity, accessibility, and inclusion. If you believe museums play a vital role revealing the past, informing the present, and shaping the future, we invite you to join our team. You will join us on the beautiful banks of the Kennebec River, on a twenty-acre campus where collaboration and creativity are encouraged.

Position Summary

The Collections Manager enacts the mission and goals of Maine Maritime Museum by caring for and providing access to collections and supporting initiatives that enhance engagement with its holdings. Reporting to the Curator of Collections, this role manages and preserves wide-ranging collections in adherence to established collection stewardship standards.

Specific Duties

• Maintains records of all permanent collections including paper documents, image documentation, and database records in all formats

• Manages collections development, including identification of potential acquisitions and coordinating deaccessioning and disposal

• Responsible for processing incoming collections, including documentation, proper cataloging, and location assignments

• Designs and manages targeted collections projects in line with departmental strategic objectives

• Implements preservation procedures through appropriate handling, storage and access management, environmental data review, and arrangement for direct care of collections

• Oversees physical control of collections through appropriate storage, inventory, and movement tracking

• Coordinates the documentation and transport of incoming and outgoing loans

• Facilitates use of collections in exhibits and interpretive programming through research and collections surveys

• Provides collections and library access to researchers, scholars, students, and other groups

• Processes reference and reproduction requests

• Supervises volunteers and interns

• Opportunity to support curatorial outreach through content development for museum programs and publications

Qualifications

• Undergraduate degree in history, art history, American studies, or a related field.

• Advanced degree preferred

• 3-5 years of related museum experience

• Working knowledge of maritime and/or New England history

• Experience managing, cataloging, and handling diverse collections, including archival materials

• Familiarity with PastPerfect or other collections management software

• Demonstrated project management experience

• Excellent oral and written communication and organizational skills

• Ability to lift items weighing up to 50 pounds

Terms & How to Apply

The Collections Manager is a full-time, salaried, exempt position with full benefits in Bath, Maine. Salary is $50,000–$57,000 per year. Please submit a cover letter and resume to:

hr@maritimeme.org.

This position is subject to sex offender and criminal background checks. Maine Maritime Museum is an equal opportunity employer and does not tolerate discrimination based on race, color, religion, national origin, gender identity, sexual orientation, physical or mental disability, age, protected genetic information, status as a parent, marital status, political affiliation, or any other basis prohibited by applicable law.

Maine Mineral & Gem Museum: Communications & Engagement Specialist

Job Description

Summary of Position

The Maine Mineral & Gem Museum (MMGM) is seeking a qualified candidate to fill a professional position as a Communications & Engagement Specialist. The Communications & Engagement Specialist is a full-time, exempt position reporting to the Executive Director that serves to facilitate and enhance the communications and outreach activities of the museum. This position will develop and oversee digital, print, and outreach initiatives to promote and increase awareness of MMGM, its mission, and its programs through collaborative and strategic communications.

Key Responsibilities

 Work collaboratively with the MMGM Executive Director and museum staff to plan and implement marketing and promotion strategies across all media.

 Work with Executive Director to develop and implement an annual communication and outreach plan for MMGM, including a content schedule and an outreach event calendar.

 Ensure that all materials are aligned with MMGM’s brand identity.

 Create written content for all MMGM print and digital materials

 Design and edit all MMGM print materials including rack cards, brochures, programs, and flyers.

 Design, edit, and distribute MMGM’s monthly newsletter

 Develop creative content and provide on-going maintenance for MMGM’s website.

 Develop video content for MMGM’s website, social media, and YouTube channel.

 Oversee social media campaigns and post events, news, and other relevant items to MMGM’s social media outlets.

 Organize and maintain a digital media asset library. Lead the acquisition of digital media for new projects.

 Coordinate logistics for and represent MMGM at various outreach events, conferences, shows, and meetings. This includes Chamber of Commerce events, annual mineral & gem shows, expos, science festivals, education conferences and events, and more.

 Help to coordinate and staff on-site MMGM and partner events and programs.

 In collaboration with the Executive Director, identify and cultivate relationships with community and organizational partners that align with MMGM’s mission.

 Keep a current and accurate listing of MMGM events on the museum’s website and social media outlets, and on Chambers of Commerce online community calendars.

 Work with press and media outlets to distribute MMGM content.

 Work with Maine Tourism Association, local Chambers of Commerce, and tourism partners to maintain rack card and brochure supplies at off-site locations.

 Track evaluation metrics for marketing campaigns, programs, and events.

Required Qualifications

 BA/BS in Communications, Journalism, or a related field and a minimum of 1 to 2 years of related experience, or the equivalent combination of experience and education.

 Excellent written, verbal, and interpersonal communication skills.

 Good organizational skills and strong attention to detail.

 Experience in copywriting and editing.

 Experience in web publishing and management.

 Experience in social media content creation and management.

 Experience in graphic design.

 Proficient in MS Office, Google Workspace, Canva, and Adobe Creative Cloud (InDesign, Photoshop, Illustrator, Premiere, etc.) or similar software.

 Ability to manage multiple projects and deadlines.

 Knowledge and command of evolving social media platforms.

 Ability to work evenings and weekends as necessary to support both on-site and off-site events, programs, and outreach initiatives.

 Ability to exercise discretion in matters that are confidential or otherwise sensitive.

 Ability to work creatively and collaboratively with MMGM staff, Board, organizational partners, vendors, community stakeholders, and the public.

 Ability and willingness to travel, including overnight travel; approximately 25% of time.

 Must have a valid driver’s license.

Preferred Qualifications

 Communications and outreach experience in museum, arts, or cultural heritage organizations preferred.

 Photography experience.

 WordPress experience.

Salary & Benefits

 The starting salary for this position is $50,000/annually

 Paid vacation

 Maine Earned Paid Leave (MEPL) – 48 hours

 Annual paid holidays

 Monthly healthcare reimbursement (QSEHRA)

 Retirement savings – Voluntary contributions to Maine Retirement Investment Trust (MERIT)

 Museum membership and employee discount

How to Apply

Please submit a cover letter, resume, writing sample, and graphic design sample to kgriffin@mainemineralmuseum.org with the position title and your name in the subject line.