Archivist & Special Collections Librarian

02 Feb 2024 11:44 AM | Anonymous member

The Patten Free Library, located in Bath, Maine, is a private non-profit library that serves the City of Bath and the Towns of Arrowsic, Georgetown, West Bath, and Woolwich.  (Total population served is app. 15,279.)

Job Summary:

This 30-hour per week position is responsible for managing the Sagadahoc History & Genealogy Room including developing and maintaining its collections, services, and programs, providing reference services, supervising volunteers, and managing the Library’s art collection.


  • Assist patrons in the use of the collections.
  • Develop, arrange, describe, and preserve archival collections in multiple formats in accordance with accepted standards and practices.
  • Develop and implement procedures for the acquisition, processing, cataloging, digitization, and preservation of archival materials. 
  • Catalog items and collections in Minerva and collection management software.
  • Create finding aids using contemporary tools in accordance with accepted standards.
  • Appraise potential collection additions and make recommendations for acquisition of new collections and de-accessioning of existing collections.
  • Develop programming that provides educational enrichment and promotes collections, including the Town History Series.
  • Supervise and train interns and volunteers.
  • Maintain equipment and software.
  • Participate in library planning, including budgeting for the department and maintaining statistical information on usage.
  • Enhance professional knowledge by regularly reviewing professional literature and attending meetings and workshops.
  • Serve as a liaison to and limited support for the Bath Historical Society.
  • Assist and advise the Director with the composition and implementation of library policies. May serve on Board and/or library committees.
  • Participate and cooperate with other department heads and the Director in achieving the overall objectives and goals of the Library.
  • Participate in Library fundraising activities.

 Performance knowledge, skills, abilities and personal characteristics

  • Working knowledge of archival principles, policies and procedures.
  • Working knowledge of research techniques required for genealogical, architectural, and local-history queries.
  • Working knowledge of technology as it relates to services.
  • Strong interpersonal and communication skills for working effectively within a team and with individual staff, patrons, volunteers, and donors. 
  • Attention to detail and accuracy in all aspects of work.
  • Dependable, self-motivated, and self-directed.


A Master’s degree in Library Science with an emphasis in archives management or experience in the same and a working knowledge of genealogy as well as a strong interest in local history. Experience cataloging archival materials.  Research, speaking, and reporting skills required, while an interest in the fine arts is desirable.

Conditions of employment

Some weekend hours may be required.


The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job.  The above is not intended to be an exhaustive list of all responsibilities and duties required.

Hourly Rate: $23.16-$25.16 depending on experience.

Benefits: Sick, vacation, and holiday time; partial health insurance benefits.


How to Apply: Please email cover letter and resume to Lesley Dolinger, Library Director, at  Applications accepted until the position is filled.

Start Date: Beginning of March, 2024 or as soon as possible after that.

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Maine Archives and Museums

P.O. Box 95, Portland, Maine 04112 

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