Part Time Development Coordinator, Friends of the Maine State Museum

18 Sep 2023 3:46 PM | Anonymous member

The Friends of the Maine State Museum is a 501(c)3 nonprofit organization that helps fund special projects and exhibit development at, and provides public outreach and advocacy for, the Maine State Museum. The Development Coordinator for the Friends of the Maine State Museum reports to the Friends’ Director of Membership and Development. They will play an important role in helping to build a network of support for the museum as it prepares to unveil its most significant transformation in 40 years when it reopens in 2025.


Marketing and Development

  • Maintain membership and donor database
  • Assist in the preparation of annual and special appeals mailings
  • Prepare acknowledgements for gifts and membership dues
  • Assist in programming and special event planning, execution and tracking
  • Assist in preparing marketing materials, both print and online


  • Track and manage accounts payable and receivable
  • Prepare bank deposits
  • Prepare checks for payment and obtain necessary signatures


  • General clerical duties may include word processing, proofreading, filing, photocopying, answering the telephone
  • Taking minutes for FMSM board meetings
  • Maintain and update mailing lists
  • Oversee bulk mailings
  • Monitor inventory and order office supplies
  • Other duties as requested by the Director of Membership and Development

The Development Coordinator will be expected to use the following programs on a regular basis (and be comfortable learning new technology as the Friends’ needs evolve): QuickBooks Online, Outlook, MS Office (Word, Excel, Publisher, PowerPoint), Canva, Little Green Light, Constant Contact.

The ideal candidate will have:

  • An associates degree or higher
  • At least 1 year of office experience, preferably working in nonprofits
  • Strong attention to detail
  • Good judgment, dependability, and discretion with confidential information
  • A warm, welcoming, and diplomatic manner

Experience in museums, fundraising, marketing, graphic design, or bookkeeping are all pluses.

The position is 20 hours a week and on-site at the museum’s temporary offices in Hallowell. Occasional evening and weekend hours will be required. The position pays $19 - $21 an hour (depending on experience) and includes pro-rated paid time off and health insurance.

Review of applications will begin immediately and will continue until the position is filled. To apply, send a cover letter and resume to Use the subject line Development Coordinator.

Job Type: Part-time (20 hours a week)

Salary: $19.00 - $21.00 per hour (depending on experience)


  • Health insurance
  • Paid time off

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Maine Archives and Museums

P.O. Box 95, Portland, Maine 04112 

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