Freeport Historical Society - Community Engagement Coordinator

03 Jun 2024 3:40 PM | Anonymous member

Freeport Historical Society is a vibrant and active non-profit organization in Freeport, Maine whose mission is engaging our community to experience connections between past & present. We are actively seeking a Community Engagement Coordinator to bring our programs, events, and communications to life. This position requires a person who can work flexibly, independently, and collaboratively within a small staff. Days and hours are negotiable starting at 24 hours per week at our offices in downtown Freeport.

This position will serve as the first point of contact for visitors, volunteers, members, donors, and trustees entering our newly renovated archive and exhibit space, overlooking our tranquil garden in Freeport. In addition to managing to the organization’s administrative functions, this position will oversee and coordinate FHS communications, development efforts, volunteer programs, and events. 

Responsibilities include:

Administration & Visitor Services:

  • Serve as the first point of contact in greeting guests & visitors in person, by phone, and digitally to provide information, hospitality, and guidance.
  • Enter and maintain donor records and financial information in appropriate databases and filing systems, manage acknowledgments and donor communication, and provide reports as needed.
  • Process transactions, including sales of FHS merchandise, admission, membership, donations, event registrations.
  • Assist with the oversight of visitors within exhibition or research spaces.
  • Communicate organizational rules and policies to visitors in a clear and respectful manner; remind and enforce as necessary.
  • Maintain the presentation and upkeep of the reception area and public spaces, stocking of communication materials and brochures, appropriate signage, etc.
  • Work with the Executive Director and the Collections & Education Manager on the development and supervision of volunteers.
  • Ensure effective upkeep of visitor services initiatives, including logging comment cards, contact information, and attendance in appropriate database, etc.
  • Perform general administrative duties, including but not limited to providing administrative support to staff, data entry and filing, supply ordering, mail, basic marketing tasks, and sharing in the everyday cleaning of the building with the rest of the staff.

Programs & Events:

  • Assist with the planning, coordination, and running of all programs (public, educational, and virtual) and events (fundraising and outreach).


  • Create, maintain, and distribute written and digital content to build public awareness and support of FHS and its mission, programs, events, and partnerships.
  • Manage, develop, and coordinate content for the Society’s website, social media platforms, and email communications.
  • Coordinate the schedule, production, mailing, and posting of the organization’s quarterly newsletter, The Dash.
  • Generate and complete organizational mailings, including fundraising letters, event invitations, program announcements, etc.

Preferred Skills:

  • Excellent computer and technology skills, including proficiency with social media and email marketing platforms, content management systems, Zoom Webinar or similar webinar platforms, and the use of audio/visual equipment.
  • Proficiency in office software and programs, such Microsoft 365 Suite and QuickBooks. Understanding and proficiency with databases a plus.
  • Ability to handle multiple tasks, and manage demanding situations effectively, while showing initiative and being anticipatory rather than reactive.
  • Effective time management and work organization skills, with a high attention to detail.
  • Solid written and oral communication skills.


  • Associate’s Degree, or equivalent work experience (non-profit experience preferred).
  • Interest in history and supporting history-based institutions.
  • Proven ability to work within a small, dynamic team and build strong relationships with colleagues and stakeholders.

How to Apply

Please email cover letter, resume and 3 references to

References will not be contacted without permission.

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Maine Archives and Museums

P.O. Box 95, Portland, Maine 04112 

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