Executive Director - Maine Archives & Museums

Position Summary

This position supports the Association of Maine Archives and Museums (MAM), a not-for-profit 501(c)(3). MAM is the only professional association representing museums, archives, historical societies, and other collecting institutions in the State of Maine. The Executive Director will serve as the visionary leader for MAM, working with the Executive Committee and Board of Directors in advancing the operations, goals, and activities of MAM. The Executive Director oversees many of the day-to-day operations for MAM, including support for its online membership database and website, financial management, and event coordinating and support for online and in-person programs. The Executive Director reports to the Executive Committee.

The Executive Director position is offered as a work from home, hybrid work schedule, with limited in-person meetings. The position requires attendance to the MAM annual conference with the possibility of other in-state travel and in-person representation. Reasonable costs for travel shall be reimbursed upon approval by the MAM Executive Committee. 

We seek a visionary leader who will:

• Increase audiences within MAM’s diverse membership;
• Create and maintain ties with and among Maine's archival and museum communities;
• Develop and support programming for our members;
• Actively seek out opportunities, partnerships, and collaborations that support stability and growth within MAM, including fundraising and development strategies and execution;
• Serve as a spokesperson and advocate of MAM, effectively representing MAM to community, professional, and other agencies;

Work with Board of Directors

• In conjunction with the Board, identifying, cultivating and maintaining ties to community groups,  associations, state agencies, and other institutions to promote MAM’s programs, growth and  members and/or secure cooperation, funding, or assistance in programming; 
• Working closely with the Board to develop ongoing programming and long-range planning in accordance with the organization's Strategic Plan;
• Working with the Board to establish budget priorities and goals;  
• Working with the Board on conference planning;
• Attending all full Board and Executive Committee meetings and any other committee meetings as requested; 

Funding

• Seeking out funding and partnership/programming opportunities within other associations;
• Securing sponsorships, revenue sources, and advertisers for but not limited to MAM conference(s), programming, and newsletters;
• Researching, writing, and administering grants in conjunction with the Board and specific committees; 

Member Relations

• Supporting and advancing member recruitment;  
• Conducting outreach to our members and to the broader public;
• Representing MAM at events and conferences and building relationships internally and externally with members and prospective members;
• Inviting participation between membership staff and stakeholders to create content, programming, and active involvement;

Public Outreach and Communications

• Promoting MAM and establishing effective public relations;
• Working with the communications committee in drafting press releases and representing MAM when speaking with media outlets; 
• Contributes to the MAM newsletter and social media outreach;
• Enhancing the public awareness of our members' unique content and programs;

Administrative Responsibilities

• Coordinating online or in-person board meetings and selected committee assignments with associated support materials (meeting notices, reminders, agendas, minutes, etc.); 
• Providing administrative support including agenda distribution for committee and board meetings;
• Event/meeting/conference coordinating, including hotel, conference rooms, and catering reservations as needed;  
• Maintaining MAM online presence and resources including primary website, Wild Apricot membership database, event registration, and social media network support;
• Typing/data entry, e.g., updating of membership database;  
• Answering and forwarding telephone, electronic, and written requests for information about and for services provided by MAM as appropriate; 
• Assisting the Board Treasurer in financial management, including bookkeeping, accounts receivable/payable, and making deposits;
• Conducting research and preparing statistical reports (e.g., conference feedback surveys);   
• Filing appropriate organizational reports with state and federal agencies (e.g., Annual Report/ Charitable Solicitations License/IRS 990);  
• Maintaining MAM’s files and archives, both physical and digital;
• Other duties as assigned;

Requirements

• Minimum of five years’ working experience in cultural institutions or nonprofit organizations;
• Demonstrated knowledge of the specific challenges facing Maine’s collecting institutions;
• Demonstrated knowledge of best practices in the field;
• Ability to provide strong leadership, vision and strategic direction;
• Excellent managerial, planning, organizational and administrative skills;
• Ability to self-manage and work independently;
• Ability to work from Maine; must be able to regularly check a post office box and conduct banking business in Maine;
• Preferred experience in nonprofit leadership management and board development;
• Preferred familiarity with Wild Apricot and QuickBooks;

The position reports to:

Maine Archives and Museums Executive Committee.

Compensation: 

This is a contract position.

$30.00 Hourly

50 hours a month

Please send a cover letter, resume, and three professional references to Zachariah Selley, MAM Board President-elect, via email zachariah.selley@maine.gov by 11/22/2024.