Digital Archivist II

13 Nov 2023 12:04 PM | Anonymous member

The Maine State Archives within the Department of the Secretary of State is at the beginning of a new phase, as Maine State Government moves from a paper to digital format in records keeping. The Maine State Archives seeks a creative and visionary individual to serve as the Archivist II to ensure access to both paper and digital records for all Maine residents and state agencies. The Archivist II also works closely with the Archivist III to ensure the smooth operations of daily activities of the Archives Services division.

The Maine State Archives strives to make the historical records of Maine State Government widely accessible to the public. The mission of the Maine State Archives is to make the operations of state and local government more efficient, more effective, and more economical through records management by preserving and providing access to the public the permanent historical records of Maine in our custody. 

The Maine State Archives is seeking candidates for a Digital Archivist II position within the Archives Service Division. This position will serve as an Archivist to manage, process, and make accessible the digital records held at the Maine State Archives. In the absence of the supervisor (Digital Archivist III), this position would also supervise the daily activities of contract workers, volunteers or interns occasionally. This position may delegate scanning of documents to contract staff ; may delegate creation of metadata and finding aids to volunteers or interns, with supervision. The Archivist II reports directly to the Archivist III and the work schedule is Monday through Friday. 


  • Selects accessions (electronic records) and arranges archival records and materials in order to maintain control of governmental documents.
  • Researches and studies government records (hard copy and electronic) in order to arrange and describe materials, develop finding aids, assist researchers, reply to inquiries, and advise agencies and groups on archival records.
  • Participates in workgroups with other state agencies, vendors and information technology groups to manage the organizations electronic records for the Maine State Archives and to provide recommendations on end user needs.
  • Assists to define and develop industry standards for descriptive data and metadata for archival preservation, document conversion, and digital data persistence.
  • Instructs individuals and groups in the use of archival holdings and finding aids in order to promote preservation of scholarly data and use of archival services.  
  • Catalogs materials by data entering and indexing in the databases, catalogs, and digital preservation system, used by the Maine State Archives.
  • Transfers and indexes images stored on server to another server that were imaged by other Maine State Archives staff.

To be successful, you will need:

  • Knowledge of federal and state laws and regulations pertaining to government records.
  • Knowledge of law, rules, and regulations pertaining to confidentiality.
  • Knowledge of software systems related to digital imaging, management, access, and preservation.
  • Knowledge of methods, techniques, and materials used in the care and preservation of permanent records in hard copy and electronic copy.
  • Knowledge of sources, methods, and techniques of scholarly research.
  • Knowledge of Maine and American History.
  • Ability to learn and adapt new technologies.
  • Ability to articulate highly technical concepts and requirements to a variety of audiences.
  • Ability to speak in public.
  • Ability to lift and carry approximately 40 pounds.
  • Ability to climb ladders.

Minimum qualifications: 

  • A six (6) year combination of education, training, and/or professional experience in related archival services, information systems, electronic data storage management, and advanced research methods and techniques.

To apply:

Apply by: Dec. 8, 2023


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Maine Archives and Museums

P.O. Box 95, Portland, Maine 04112 

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