Judicial Archivist II

29 Nov 2023 10:55 AM | Anonymous member

Job Class Code: 0282
Grade: 19
Salary: $18.17 - $24.21
Opening: November 22, 2022

Closing: December 22, 2023

Who are we?

The Maine State Archives within the Department of the Secretary of State strives to make the historical records of Maine State Government widely accessible to the public. The mission of the Maine State Archives is to make the operations of state and local government more efficient, more effective, and more economical through records management by preserving and providing access to the public the permanent historical records of Maine in our custody. 

The Maine State Archives is seeking candidates for a Judicial Archivist II position within the Archives Service Division. The position will retrieve requested judicial records from Maine State Archives storage for the State Archives, the Maine State Judicial branch of government, other state or municipal agencies, and the public.  The position will serve as the subject matter expert of Maine's historical judicial records and will serve as the point of contact for the Maine State Archives with the Judicial branch of Maine State Government.  The Archivist II reports directly to the Archivist III and the work schedule is Monday through Friday. 


  • Pulls and re-files records requested and returned by authorized court personnel, using knowledge of records control/retention scheduling system.
  • Selects, arranges, and catalogs archival records and materials to maintain control of and provide public access to governmental documents.
  • Researches and studies judicial records (hard copy and electronic) in order to arrange and describe materials, develop finding aids, assist researchers, reply to inquiries, and advise agencies and groups on archival records.
  • Labels and shelves boxes of court records, or refiles records and boxes, using knowledge of records control/retention scheduling system.
  • Enters data for transmittal requests and records returns in order to maintain accuracy on routine maintenance of agencies record access and statistical records within the database.
  • Participates in workgroups with other state agencies, vendors and information technology groups to manage the organizations electronic records for the Maine State Archives and to provide recommendations on end user needs.
  • Coordinates with Archive Services team, Records Management team, and Management Analyst to create and amend records retention schedules and series for archival material.
  • Examines records in order to detect those needing rehabilitation.

To be successful, you will need:

  • Knowledge of Maine and American history.
  • Knowledge of court documents within a court record.
  • Knowledge of laws and regulations pertaining to government records.
  • Knowledge of methods, techniques, and material used in care and preservation of permanent records in hard and electronic copy.
  • Knowledge of sources, methods, and techniques used in scholarly research.
  • Ability to research public records.
  • Ability to communicate effectively.
  • Ability to write clearly and effectively.
  • Ability to prepare, organize, and instruct workshops and seminars and speak before various-sized groups of people.
  • Ability to identify records needing rehabilitation.
  • Ability to read cursive handwriting.
  • Ability to lift, carry, and move boxes of State Agency records weighing up to 40 pounds.
  • Ability to bend, sit or stand as work requires a good deal of up and down movements.

Minimum qualifications: 

A six (6) year combination of education, training, and/or professional experience in related archival services, information systems, electronic data storage management, and advanced research methods and techniques.

For more information or questions, please contact:  Lucia.A.Nadeau@Maine.gov or call (207) 624-9010.


No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including: 

Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. 

Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,150.80-$11,942.16 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.  

Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements

Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value). 

Retirement Plan – The State of Maine contributes 13.16% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.  

Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense. 

Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses. 

Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office

Tuition Reimbursement - Further your career and your education with tuition reimbursement for job-related courses.

Living Resources Program – Navigate challenging work and life situations with our employee assistance program. 

Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive four weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.  

Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions. 

Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.



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Maine Archives and Museums

P.O. Box 95, Portland, Maine 04112


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