Jobs and Internships

Freeport Historical Society is a vibrant and active non-profit organization in Freeport, Maine whose mission is to enrich lives by keeping Freeport’s past present. We are actively seeking a Community Engagement Coordinator to bring our programs, events, and communications to life. This position requires a person who can work flexibly, independently, and collaboratively within a small staff. Days and hours are negotiable from 24 hours to 40 hours per week, depending on the successful candidate.

This position will serve as the first point of contact for visitors, volunteers, members, donors, and trustees entering our newly renovated archive and exhibit space, overlooking our tranquil garden at 45 Main Street in Freeport. In addition to contributing to the organization’s smooth administrative functioning, this position will oversee and coordinate FHS communications, development efforts, programs, and events. This position may also work collaboratively in communications support of our partner organization, Arts & Cultural Alliance of Freeport.

 Responsibilities will include:

 Administration & Visitor Services:

·        Serve as the first point of contact in greeting guests & visitors in person, by phone, and digitally to provide information, hospitality, and guidance.

·        Enter and maintain donor records and financial information in appropriate databases and filing systems, manage acknowledgments and donor communication, and provide reports as needed.

·        Process transactions, including sales of FHS merchandise, admission, membership, donations, event registrations.

·        Assist with the oversight of visitors within exhibition or research spaces.

·        Communicate organizational rules and policies to visitors in a clear and respectful manner; remind and enforce as necessary.

·        Maintain the presentation and upkeep of the reception area and public spaces, stocking of communication materials and brochures, appropriate signage, etc.

·        Work with the Executive Director and the Collections & Education Manager on the development and supervision of volunteers.

·        Ensure effective upkeep of visitor services initiatives, including logging comment cards, contact information, and attendance in appropriate database, etc.

·        Perform general administrative duties, including but not limited to providing administrative support to staff, data entry and filing, supply ordering, mail, basic marketing tasks, and sharing in the everyday cleaning of the building with the rest of the staff.

Programs & Events:

·        Administer and manage the organization’s House Marker Program and Genealogy Program, including but not limited to fielding and managing requests, directing constituents to the appropriate resources, administering and processing necessary forms, and conducting research as needed.

·        Assist with the planning, coordination, and running of all programs (public, educational, and virtual) and events (fundraising and outreach), including annual events such as the Gala and Pettengill Farm Day.

Communication:

·        Create, maintain, and distribute written and digital content to build public awareness and support of FHS and its mission, programs, events, and partnerships.

·        Manage, develop, and coordinate content for the Society’s website, social media platforms, and email communications.

·        Coordinate the schedule, production, mailing, and posting of the organization’s quarterly newsletter, The Dash.

·        Generate and complete organizational mailings, including fundraising letters, event invitations, program announcements, etc.

Preferred Skills

·        Excellent computer and technology skills, including proficiency with social media and email marketing platforms, content management systems, Zoom Webinar or similar webinar platforms, and the use of audio/visual equipment.

·        Proficiency in office software and programs, such Microsoft 365 Suite and QuickBooks. Understanding and proficiency with databases a plus.

·        Ability to handle multiple tasks, and manage demanding situations effectively, while showing initiative and being anticipatory rather than reactive.

·        Effective time management and work organization skills, with a high attention to detail.

·        Solid written and oral communication skills.

Qualifications

·        Associate’s Degree, or equivalent work experience (non-profit experience preferred).

·        Interest in history and supporting history-based institutions.

·        Proven ability to work within a small, dynamic team and build strong relationships with colleagues and stakeholders.

·        Valid driver’s license and transportation to get from site to site as required.

Physical Demands and Work Environment:

The Community Engagement Coordinator usually works in an office environment, but the mission of the organization may sometimes take him/her to non-standard workplaces. The Community Engagement Coordinator works within a standard work week and additionally may occasionally work evenings, weekends, and overtime hours to accommodate organizational activities such as meetings, programs, and events.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk, hear, and answer telephones. The employee is occasionally required to stand, walk, sit, and reach with hands and arms. The employee must occasionally lift and/or move objects up to 30 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low.

To Apply:

Please email cover letter, resume and 3 references to interim@freeporthistoricalsociety.org

References will not be contacted without permission.

The Moosehead Historical Society & Museums is seeking a year-round person to assist in collecting, organizing, interpreting, and exhibiting the history and heritage of the Moosehead Lake Region. Position requires high interpersonal skills, ability to work independently and with others; attention to detail; learning the museum accessioning system. Computer skills a must. Work offers a dynamic, interesting, supported environment, and a beautiful place to be. Position offers some flexible hours; hourly competitive rate. Need someone who can commit to two to four days a week. Hours are 9 am - 4 pm, Tuesday - Friday. Please submit Letter of Interest and resume to: Moosehead Historical Society, Executive Director Suzanne M. AuClair, P.O. Box 1116, Greenville, Maine, 04441. Email: mooseheadhistory@myfairpoint.net.

Position Description

Title: Development Officer

Status: Full Time

Reports to: Executive Director

About CMCA

Founded in 1952, the Center for Maine Contemporary Art is located in downtown Rockland’s vibrant arts district in a state-of-the-art building designed by architect Toshiko Mori. It is the state’s longest running and leading non-profit contemporary arts institution.

The mission of CMCA is to advance contemporary art in Maine through direct engagement with artists and the public, creating exceptional exhibitions and programs that communicate the

transformative power of the art of our time. CMCA fulfills its mission by supporting and exhibiting the work of artists with ties to Maine; by providing engaging learning opportunities that open new possibilities for artists and the public; and by serving as an essential platform for making art an accessible and vital part of our communities.

General Job Description

CMCA is seeking a highly motivated and skilled Development Manager to solicit, cultivate and steward philanthropic support for the museum. Specifically, the position will spearhead key donor

communication and solicitation; secure sponsorships for annual exhibitions; educational offerings and events; manage donor database(s); strategize annual donor and membership campaigns; and research grant opportunities.

Primary Relationships

The position reports to and works closely with the Executive Director and serves as a staff liaison to board committees, including Development, Marketing and Events. The position works collaboratively with CMCA’s Membership and Communications staff, and also interfaces with all CMCA staff.

Responsibilities

Leadership

• Provide innovative, visionary and strategic operational planning and leadership for all Museum development activities.
• Serve as an active and collaborative member of the CMCA’s leadership team. Facilitate communication among development team members and between development and other Museum departments.
• In collaboration with the Director, be an effective partner with the CMCA’s Board of Trustees and regarding development goals and keep them informed with regular reports on development progress, challenges in meeting goals, data analyses and projections and stories of donor giving.
• Be a passionate, visible and informed advocate for CMCA and serve as one of its key spokespersons, actively seeking opportunities to engage with the broader community and to participate in events that position CMCA for improved fundraising or visibility.

Fundraising and Stewardship

• Identify, cultivate and successfully solicit major gifts from a diverse group of individuals, foundations and businesses;
• Strategize and execute annual fundraising plans to ensure sustainable support, including developing communication and marketing campaigns;
• Manage a targeted portfolio of top donors and prospects, and assist and support the Director with his meetings and communications with top donors and prospects.
• Collaborate with CMCA’s Membership & Development Assistant to strategize annual membership campaigns to ensure growth;
• Develop and implement strategies that attract, welcome and engage diverse donors, growing the art center’s public reach;
• Develop annual fundraising initiatives that are integrated into key annual events;

Planning and Management

• Align development activities by creating a comprehensive, written annual development plan and calendar with clearly defined goals, objectives, timelines and responsibilities;
• Oversee and evaluate all processes and procedures related to prospect identification, donor engagement and stewardship activities, and contributions management.
• Work collaboratively with CMCA’s Membership & Development Assistant and Communications Manager to ensure effective marketing efforts;

Team Member

CMCA operates with a current staff of eight and expects all employees to assist when needed in areas not necessarily associated with their individual job description. Examples include: helping with administrative duties in the absence of the Executive Administrator; assisting with special event set up and clean up; and interfacing with visitors during the busiest time of the season.

Qualifications

Minimum of Bachelor’s degree with at least 3-5 years of professional development experience. Excellent oral, written and interpersonal communications. Ability to work with a broad range of regional and national supporters. Proficiency with Sales Force is preferred, however, training will be provided to those who are new to Sales Force.

Compensation & Benefits

Salary is commensurate with experience. CMCA provides a competitive health care plan through the state of Maine.

CMCA is an equal opportunity employer and prohibits discrimination and harassment of any kind.

How to Apply

Submit a cover letter and resume to Executive Director Tim Peterson at tpeterson@cmcanow.org. Applications are accepted through November 30, 2021. The position is open until filled.

The Castine Historical Society (CHS), a vibrant and financially stable regional organization seeks an enthusiastic Collections Manager to oversee its collections, registration, and reference activities. This hands-on position is part of a team of three staff members, enhanced by volunteers, interns, and Board members. The Historical Society is an outward facing organization known for its innovative exhibitions, scholarly programs, and collaborations with community non-profits. The position offers a vacation, holiday, sick leave, and generous health insurance benefits package.

The CHS collection is predominantly archive based with material related to Castine’s history. In addition, the object collection ranges from contemporary works by Castine artists to archaeological material from the 17th century French Fort Pentegoet and habitation of the Baron de St. Castin and British Fort George from the American Revolution and War of 1812. The position oversees all museum, library, and archival collections and monitors collection-related issues in two restored historic properties: the 1859 Abbott School housing changing exhibits and the 1850 Grindle House. The Grindle House contains staff offices, a researcher area, and a state-of-the art two-story collections storage vault.

Responsibilities include ensuring appropriate care, security, and environmental conditions; creating and maintaining database records; and storing and exhibiting items safely and professionally. The position also assists researchers and recruits and supervises graduate students for a paid summer internship.

Qualifications: A Bachelor’s degree in history, museum studies, American studies, or a related field is required. A graduate degree in these fields is preferred. Must have demonstrated historical research and writing skills; proficiency with technology, especially databases, scanners, and image processing; familiarity with Dublin Core metadata standards, PastPerfect, Microsoft Office and Adobe suites; and Maine and New England history. Send résumé and cover letter to director@castinehistoricalsociety.org by Nov. 19th. To see a full job description and learn more about CHS visit castinehistoricalsociety.org.

Reporting to the Lunder Chief Curator and working with the curatorial team and others that comprise the Colby Museum and its Lunder Institute for American Art, the Katz curator envisions and implements the presentation, interpretation, publication, and collection care duties for the Alex Katz Collection and the Katz Foundation Collection at the Colby Museum. From this vantage point, they contribute to an active research, exhibition, and publications program at the museum. They also work dynamically, consistently, and responsively with the artist, his representatives, and other stakeholders to further the study and knowledge of Katz’s work and the diverse circle of historical and contemporary artists represented in the Katz Foundation holdings.

The Katz curator contributes to the Museum’s exhibitions program, including temporary exhibitions and related programming, as well as permanent-collection installations in the Paul J. Schupf Wing for the Works of Alex Katz, and selectively and collaboratively in other areas of the museum’s permanent collection galleries where Alex Katz Collection and Katz Foundation Collection artworks appear. The Katz curator assists curricular and co-curricular use of the Katz and Katz Foundation collections. They conduct research dedicated to identifying new narratives in the field of American and contemporary art, advancing equity and diversity within the museum and the field, while facilitating relevant work by researchers and fellows at the Lunder Institute.

The Katz curator contributes to donor cultivation, stewardship and fundraising, sustaining strong relationships with the Museum’s Board of Governors and campus and local communities. They also supervise and mentor curatorial interns and advise them on career pathways in the arts.

Prioritizing partnership, the curator is a knowledgeable, imaginative, and skilled collaborator and project leader who cultivates a strong network of artists, museum peers, collectors, donor prospects, and other stakeholders aligned with the museum’s mission and the goals of the Katz collections at Colby.

For more information and to apply, please visit:  https://colby.wd5.myworkdayjobs.com/ColbyCareers/job/Colby-College/Katz-Curator_R0000571

The College is seeking a highly motivated museum development officer at an exciting and defining moment in Colby’s history. This is a pivotal moment that requires a profound understanding of the arts and education as public goods. This key position offers a unique opportunity to be part of a leading—and growing--academic museum, and to significantly contribute to an ambitious and transformational campaign, at a time of tremendous opportunity and growth in the arts at Colby, including its museum.

Reporting to the director of museum development, the museum development officer will be responsible for engaging and broadening the Colby Museum of Art’s philanthropic pipeline through solicitation of annual and leadership gifts at the $5,000 through $50,000 level, executing yearly engagement events, and providing critical research, communications, stewardship, solicitation and reporting assistance. The museum development officer will serve as a staff member both within the Colby College Museum of Art and the Division of College Advancement. A highly visible representative of both the College and the Museum, the museum development officer has a deep appreciation for the liberal arts college experience, academic art museums, and a strong personal commitment to Colby’s core values. We encourage inquiries from candidates who will contribute to the diversity of our College, including its cultural and ethnic diversity.

For more information and to apply visit:  https://colby.wd5.myworkdayjobs.com/ColbyCareers/job/Colby-College/Museum-Development-Officer_R0000557

Project Description

Maine Maritime Museum (MMM), located in Bath, Maine seeks two Collection Specialists to fill roles associated with an Institute of Museum and Library Services Museums for America grant. MMM plans to conduct a comprehensive inventory, cataloging, and digitization project in its principal collection storage space, which holds more than 9,000 objects. The project will provide the museum with substantially improved intellectual and physical control of a large portion of its object collection, resulting in increased access and improved collection care. A quality online catalog will increase public access to the collections, provide an opportunity to reach wider audiences, and expand collaborative opportunities with educators and cultural heritage organizations. Staff will be able to create programming more efficiently, and researchers will have access to a more robust and accommodating online database. The museum currently cares for more than 20,000 objects, over 2,000 linear feet of archival material, and thousands of reference materials.

Position Description

The Collection Specialist is a full-time, two-year grant-funded project position at Maine Maritime Museum to run from October 2021 - December 2023. This position will be responsible for inventorying, cataloging, and imaging historic materials in the museum's principal storage area. The roughly 9,000 items include models, clothing and textiles, furniture, fishing materials, and other 3D and 2D cultural heritage objects. Catalog information, including basic condition reporting for each item, will be added to item records in the museum's Collection Management System. Digital assets, including images, will also be added to each item record. Working under the supervision of the Manager of Collections and Library Services and the Assistant Curator, the Collection Specialist will follow cataloging and digital imaging standards adopted by the museum, participate in regular project meetings, and adhere to best practices for object handling.

Qualifications

A Bachelor’s degree in history, art history, American studies, or a related field is required. Graduate coursework in history, art history, library science, museum studies, or other related fields are preferred. Previous cataloging, object handing, and digitization experience is required. Familiarity with FADGI, Dublin Core metadata standards, PastPerfect, and American maritime material culture are preferred. This position requires the ability to perform well in a team environment, sit and stand for extended periods of time, and occasionally lift items weighing up to 50 pounds.

Salary is $18.00 per hour.

Application Requirements

Applications will be accepted until both positions are filled. Please send cover letter and resume by email to hr@maritimeme.org, or mail to Debbie Seybold, Maine Maritime Museum, 243 Washington St, Bath, ME 04530.

Date posted: August 2021

This position is subject to sex offender and criminal background checks.

MMM is an Equal Opportunity Employer.

MMM follows CDC guidelines.

HistoryIT is seeking to hire full-time Project Specialists. Specialists will review digitized historical materials (primarily documents and photographs, as well as artifacts) and create appropriate metadata. They will offer an interpretation of the contents, identify subject tags, and create contextual links among materials in the collection. Specialists will be expected to work quickly and efficiently, meeting demanding production schedules while ensuring high-quality standards.

Being part of the HistoryIT team demands hard work, but offers real rewards for successful efforts. We are looking for people who want to grow and thrive with the company. Regular employee reviews will provide the opportunity for upward mobility, redefined responsibilities, and salary enhancements. For the right individual, eager and able to work in the intersecting worlds of history and technology, this position offers the opportunity for growth into a leadership position in a dynamic, expanding company.

The ideal candidate will possess the following:

• Bachelor’s Degree in History or related field
• extensive knowledge of U.S. history, historiography, and historical practices
• technological literacy; comfort learning and using new technologies
• experience using basic database or spreadsheet software; data-entry experience
• experience managing digital files including, but not limited to, file processing, naming conventions and organization
• strong typing skills
• knowledge of archival practices
• extensive experience in online research methods and resources
• excellent written and verbal communications skills
• strong attention to detail
• excellent reliability and punctuality
• experience meeting deadlines and production goals
• comfort working independently and in a team environment
• strong visual ability to read document content (including typed and handwritten materials) and computer displays for long periods of time
• familiarity of common metadata standards – Dublin Core, MODS, METS, etc.

Project Specialist positions will be based in our home office located in Portland, Maine.

Interested applicants should apply on Indeed and provide a resume and cover letter. Review of applications will begin immediately.

HistoryIT provides equal opportunity to all employees on the basis of individual qualification without regard to race, sex, religion, color, age, national origin, physical and mental disability, genetic information and history, sexual orientation, or other category protected by state or federal law. HistoryIT does not discriminate in the recruitment, hiring, compensation, promotion, transfer, benefits or any other condition of employment.

The Lunder Institute for American Art (Lunder Institute) was founded in 2017 as part of the Colby College Museum of Art to create a unique forum for scholarship, artistic practice, dialogue, and mentorship among visiting scholars and artists, faculty and students, and local and global communities. In doing so, it seeks to advance Colby College’s educational purpose, which prioritizes learning and growth within a civically engaged, interdisciplinary, and global context. Informed by place, community, and collaboration, the Lunder Institute’s primary mission is to expand who shapes American art and alters its contours while demonstrating the value of art as a public good.

Joining the Lunder Institute at a critical time in its evolution, the new Director will have the opportunity to shape its vision and strategy, including its program, practices, and structure. This individual will build on the strong foundations established in its first four years while proactively envisioning its future. The Director will oversee the staff, resources, and programs of this unique local, national, and international museum-based initiative at the intersection of research and artistic production.

For more information and to apply, please visit: 

https://artsconsulting.com/employment/lunder-institute-for-american-art-seeks-director/

The Head of the Archives and Special Collections provides leadership, vision, and planning in the collection, organization, and preservation of materials in multiple formats. The position supports the instructional, research, and public service functions of the university through collection building and access to Maine and regional materials and the University of Maine Archives. The position is responsible for the coordination, management, and direction of the department librarians and other staff.  The position takes a leadership role in the library’s work with the Memorandum of Understanding Between the Penobscot Nation and the University of Maine. This position interacts with and may lead University of Maine System library colleagues and others on matters of mutual interest and concern. Typical hiring range for this position is $61,535 to $82,048, commensurate with experience and qualifications.

• Plans, directs, and manages the Special Collections Department at the Fogler Library.
• Plans, directs, and manages the collection development of the University of Maine Archives and Special Collections.
• Plans, directs, and manages the access to the University of Maine collections.
• Responsible for managing the department’s reference and research service functions and may provide instruction to classes.
• Plans and implements outreach and donor relations.
• Supervises professional and hourly staff.

 

Complete Job Description

About the University:

The University of Maine is a community of more than 11,700 undergraduate and graduate students, and 2,500 employees located on the Orono campus and throughout the state. UMaine is the state land and sea grant university and maintains a leadership role as the System’s flagship university.  As a result, it is dedicated to providing excellent teaching, research, and service at the university, state, and national levels.

Further information about UMaine can be found at https://umaine.edu/

Submit applications: https://umaine.hiretouch.com/job-details?jobID=70041&job=head-of-archives-and-special-collections