Blog and Newsletter

The Association of Maine Archives and Museums publishes quarterly print newsletter that is sent out to members in February, May, August, and November. We also maintain the blog on this page for members to share their announcements more immediately.

Quarterly Print Newsletter

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News Blog

Members and non-members of MAM may post news of interest to the field using the blog below. To post an event, see the event listings. To post a job or internship opportunity, see the job/internship board. MAM reserves the right to edit or reject postings as it deems appropriate. This service is free to members; non-members are charged $20.

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  • 05 Jan 2022 7:55 PM | Anonymous member (Administrator)

    The Society of American Archivists’ subcommittees for Awards for Excellence: Contributions to the Archives Profession invite nominations for their 2022 awards. Brief descriptions are provided below. Click on the links for additional information about the criteria and process for each award. 

    If you have nominated a project or person who was not selected for an award in a recent cycle, and you feel their work is still timely and relevant, we encourage you to resubmit the nomination.

    Distinguished Service Award: Recognizes an archival institution, education program, nonprofit organization, or government organization that has provided outstanding service to its public and has made an exemplary contribution to the archives profession.

    Eligibility: Any archival institution, archival organization, records center, or manuscript repository, archival education program, or nonprofit or government organization providing service or support to the archives community in North America.

    nomination form

    Sister M. Claude Lane, O.P., Memorial Award: Recognizes an individual who has made a significant contribution to the field of religious archives.

    Eligibility: individual archivists only.

    nomination form

    Spotlight Award: Recognizes the contributions of individuals who work for the good of the archives profession and of archival collections, and whose work would not typically receive public recognition.

    Eligibility: An individual archivist or a group of up to five archivists who have collaborated on a project. Preference is given to archivists working in smaller repositories, especially those without institutional support for professional activities.

    nomination form

    Diversity Award: Recognizes an individual, group, or institution for outstanding contributions in advancing diversity within the archives profession, SAA, or the archival record. Nominees will have demonstrated significant achievement in the form of activism, education, outreach, publication, service, or other initiatives in the archives field. The award is given based on the long-term impact on improving and promoting diversity as defined in the SAA Statement on Diversity and Inclusion.

    Eligibility: An individual, group, or organization.

    nomination form

    Archival Innovator Award: Recognizes an archivist, a group of archivists, a repository, or an organization that demonstrates the greatest overall current impact on the profession or their communities.

    Eligibility: The work should be undertaken within the past three years—it need not be completed, but it must be sufficiently advanced to demonstrate results.

    nomination form

    Mark A. Greene Emerging Leader Award: Celebrates and encourages early-career archivists who have completed archival work of broad merit, demonstrated significant promise of leadership, and/or performed commendable service to the archives profession. The award is given based on the total experience of the awardee, including knowledge, leadership, participation, and/or achievements in the profession.

    Eligibility: Nominees must be SAA members with more than two years and less than ten years of professional archives experience.

    nomination form

    Deadline: February 28, 2022

  • 05 Jan 2022 7:54 PM | Anonymous member (Administrator)

    Native American, Native Hawaiian Library Services Grants Available Available Now

    Application Deadline is April 1, 2022

    WASHINGTON, DCThe Institute of Museum and Library Services is now accepting applications for Native Hawaiian Library Services and Native American Library Services Enhancement grants. The deadline for submitting applications for either grant is April 1, 2022.

    “IMLS continues to look for ways we can better align our grant programs with the needs of the communities we serve,” said IMLS Deputy Director of Library Services Cyndee Landrum. “We’re very pleased to announce that application to the Native American Basic grant program is no longer a requirement for eligible organizations to apply for the Native American Library Services Enhancement grant.”

    For more information about the changes to eligibility for the Native American Library Services Enhancement grant, please read this grant program update.

    Native Hawaiian Library Services grants are available to nonprofit organizations that primarily serve and represent Native Hawaiians. These grants, awarded in amounts of up to $150,000 for two years, are designed to improve core library services for their communities.

    Native American Library Services Enhancement grants advance the programs and services of eligible Indian tribes, including Alaska Native villages, regional corporations, and village corporations. These competitive grants, awarded in amounts of up to $150,000 for two years, are designed to improve core library services for their communities.

    Reflecting IMLS’s goals of championing lifelong learning, strengthening community engagement, and advancing collections stewardship and access, successful projects for either grant program will:

    • Improve digital services to support needs for education, workforce development, economic and business development, health information, critical thinking skills, and digital literacy skills.
    • Improve educational programs related to specific topics and content areas of interest to library patrons and community-based users.
    • Enhance the preservation and revitalization of Native cultures and languages.

    An awardee with an active Native American Enhancement Grant or Native Hawaiian Library Services Grant may not apply for another Native American Enhancement Grant or Native Hawaiian Library Services Grant that would have an overlapping period of performance with the active grant. For more information, please contact IMLS staff.

    Grant guidelines and descriptions of previously funded projects are available on the IMLS website.

    On-Demand Webinars

    To learn more, interested applicants are invited to view the recorded pre-application webinars:

    Photo: The Jamestown S'Klallam Tribe's canoe, Laxaynem, during the Intertribal Canoe Journey at Suquamish, Port Madison, WA in 2009. (Photo courtesy of Jamestown S'Klallam Library)

  • 08 Dec 2021 5:08 PM | Anonymous member (Administrator)

    The Midwest Archives Conference is soliciting applications for the 2022 Archie Motley Memorial Scholarship for Students of Color ( The scholarship is designed to provide financial assistance to students of color pursuing graduate education in archival administration and to encourage ethnic diversification of the MAC membership and of the archival profession as a whole. Two $750 scholarships, accompanied by one-year memberships to MAC, will be awarded.   

    In order to be eligible for a scholarship, the applicant must be of African, American Indian, Asian or Pacific Islander, or Latinx descent; must be a student currently enrolled in or accepted in a graduate, multicourse program in archival administration; and must have a grade point average of at least 3.0 (on a 4.0 scale) in their academic program. If the program is not listed in the SAA Directory of Archival Education,, the applicant must provide proof of the multicourse standard by submitting copies of course descriptions from the institution’s current departmental catalog.   

    Applications are due March 1, 2022 and must include the following documents:  

    • Completed Application Form, available at  
    • Transcript from the applicant's most recent academic program (unofficial transcript is acceptable)  
    • Essay of not more than 500 words outlining the applicant's interests and future goals in archival administration  
    • Two letters of recommendation.  

    Completed applications should be sent to:  

    Rebekah McFarland Certified Archivist
    Sisters of the Living Word  

    Applications must be emailed by March 1, 2022.  
    Awards will be announced no later than June 1, 2022.  

  • 06 Dec 2021 1:13 PM | Anonymous member (Administrator)

    There are two grant announcements from the National Archives. Administered by the National Historical Publications and Records Commission (NHPRC), both grant programs present opportunities for archives and special collections to collaborate.

    NHPRC's Major Collaborative Archival Initiatives program is for projects to:

    • digitize and publish online historical records as a "virtual" collection around a common theme, organization, or important historical figure(s); or
    • create and test new tools and methods for the archival field to enhance public access, especially for born-digital records

    Awards will be between $150,000 and $350,000.

    NHPRC's Archives Collaboratives program welcomes collaborations among three or more organizations that target institutional advancement for small and underserved communities. Archives Collaboratives may:

    • be located in the same community, state, or geographic region
    • be "virtual" or online collaboratives
    • share affinities among the scope and subject matter of their collections
    • have similar organizational missions
    • serve similar types of user communities

    Apply for a Planning Grant (up to $25,000) or an Implementation Grant (up to $100,000).

    NHPRC hopes to expand the reach of the NHPRC, and particularly welcome those collections that focus on the voices and perspectives of Black, Indigenous, and People of Color.

    You can find a contact person listed in each of the Grant Announcements. The program directors would be more than happy to listen to any new ideas for collaborative projects.

  • 02 Dec 2021 11:22 AM | Anonymous member (Administrator)

    Native American Library Services Basic Grants Available for 2022

    Application Deadline is March 1, 2022

    WASHINGTON, DC—The Institute of Museum and Library Services is now accepting applications for Native American Library Services Basic grants through March 1, 2022.

    Native American Library Services Basic grants are noncompetitive one-year grants of $6,000 to $10,000, which can include up to $3,000 in eligible education and assessment activities or travel. The grants are available to federally recognized Native American tribes and Native Alaskan villages, corporations, and regional corporations and are designed to support existing operations and maintain core services of tribal and Native village libraries.

    Grants may be used to buy library materials, fund salaries and training, provide internet connectivity and computers, or develop public and private partnerships with other agencies and community-based organizations, for example.

    Libraries may request up to $3,000 for staff to attend library courses or training workshops; attend or present at conferences related to library services; or hire consultants for onsite professional library assessments.

    Application materials can be found on the grant program page. For more information, please visit the IMLS website.

    On-Demand Webinars

    To learn more, interested applicants are invited to view the recorded pre-application webinar.

    Photo: The Jamestown S'Klallam Tribe's Heron Hall Library. (Photo courtesy of Jamestown S'Klallam Library)

  • 14 Nov 2021 6:06 PM | Anonymous member (Administrator)

    The Maine Arts Commission (MAC) is offering a special grant opportunity that awards up to $15,000 to support public art projects and programming for cultural organizations. This is a great opportunity for Maine’s creative community.

    The Arts Jobs Grant supports arts organizations, programs, and professionals at the local level, advancing economic recovery within a cultural sector devastated by the COVID-19 pandemic. 

    MAC encourage applications from all 501c3 organizations including those that serve populations whose opportunities to experience the arts are limited by ethnicity, economics, geography, or disability. Projects with small and medium-sized budgets and from rural to urban parts of the state are encouraged to apply.

    There are two grant opportunities available—one for ARTISTS, and one for ORGANIZATIONSNon-arts organizations are welcome to apply if the organization can demonstrate their mission is connected to the purpose of the grant and aligns with the established activities of the applicant. 

    APPLY BY NOVEMBER 18, 2021

    If you have any questions, please contact the Maine Arts Commission at 207-287-2724. 

  • 02 Nov 2021 2:25 PM | Anonymous member (Administrator)

    Kylie Goetz is a graduate student at Queens College, City University of New York, finishing an MLS and Certificate in Archives and Cultural Preservation. Their capstone project looks at changes to digitization, digital work, and remote access as a result of COVID-19 in archives located within the United States.  

    Kylie is gathering data on this topic through a survey (linked below) to various professional archival associations.  The completion time will vary depending on how respondents answer certain questions. Responses to this survey are completely anonymous and will only be reported in the aggregate. The survey platform settings will not collect name and email address information before creating the resulting dataset, so at no point will these personally-identifiable data be attached to survey responses.  

    Please find the survey link below.  

  • 02 Nov 2021 1:44 PM | Anonymous member (Administrator)

    At the 2020 Maine Archives and Museums conference, a session of the same title presented current efforts to create access to manuscript collections at multiple repositories. Can Maine build such a system which will cater to the different resources of repositories at historical societies, public libraries, academic institutions, and government agencies? 

    A Maine union manuscript catalog would benefit both users and repositories. The very fact that 23 states have created shared systems proves their value.

    The Maine Union Catalog Survey seeks information on repositories in Maine (where, type), existing access systems, and what description elements they want in a shared system. Using this data, we can build a shared access system that will serve repositories as they exist now.

    Please fill out the survey form below. It only takes 5 minutes. If you have trouble accessing google form, please let us know.

  • 08 Oct 2021 1:31 PM | Anonymous member (Administrator)

    The Greater Rumford Area Historical Society received the email below from a company offering to help them file form 990n with the IRS for a fee of $200.  The treasurer almost went through with the offer before they realized they were going to be charged money for something they can easily do for free directly through the IRS. 

    Please be wary of such offers your organization may receive via email.

    Hello Jane Peterson,

    This email offer is to reference that in order for GREATER RUMFORD AREA HISTORICAL SOCIETY, EIN51-0172464 to maintain your 501(c) status you are required to file a Form 990 series return on an annual basis to the IRS. If you have not already filed, you may now file for the year ending 09/30/2021.

    IMPORTANT NOTICE: You are NOT required to purchase anything from this company and the company is NOT affiliated, endorsed, or approved by any governmental entity. The item offered in this advertisement has NOT been approved or endorsed by any governmental agency, and this offer is NOT being made by an agency of the government.

    Organizations who typically receive UNDER $50,000 of gross receipts annually, may file the 990n form with our assistance and through our website.

    To file your annual 990n series with our assistance please click the link below:
    501(C)(3) Center's Form 990n Series Filing

    Organizations who receive OVER $50,000 of gross receipts annually, may file the longer 990 Form with our assistance and fill out our online questionnaire by clicking the link below.
    Please click here for more information.

    Please do not wait to file as depending on the type of filing you are required to submit, the IRS will automatically revoke your tax exempt status for failing to file for 3 years and you may be subject to monetary penalties for late filing.  501(C)(3) Center, Inc. has developed a quick and convenient  filing platform, and our experts review your submissions to ensure information is as accurate as possible and submitted timely. We not only assist in preparing and submitting your returns but we also save you the trouble of creating an IRS account and we keep all submitted returns on file in case you ever need a copy.  For these mentioned services we do charge a fee.

    Please visit our website at to see more services we provide or feel free to contact us at or if you have any questions.

    The 501c3 Center Team
    Helping Organizations Obtain and Maintain Their Tax Exempt Status
    IRS CIRCULAR 230 DISCLOSURE. To ensure compliance with requirements imposed by the Internal Revenue Service, we inform you that any advice with respect to tax matters contained in this communication (including any attachments) was neither written nor intended by the sender or 501c3 Center, Inc., to be used and cannot be used, by any person for the purpose of: (i) avoiding tax-related penalties: or (ii) promoting, marketing or recommending to another person any transaction or matter addressed in this communication. This offer serves as a solicitation for services. We are not affiliated or associated with the Internal Revenue Service or any other Governmental Agency.

    501(C)(3) Center Inc

    PO Box 880568, Boca Raton, FL 33488

  • 07 Oct 2021 11:18 AM | Anonymous member (Administrator)

    2022 Maine Historic Preservation Matching Grants  

    for Private Non-Profit Organizations  


    The 1772 Foundation, in partnership with Maine Preservation, has announced that funding in the form of 1:1 matching grants of up to $10,000 will be made available for historic preservation projects. Maine Preservation is honored to partner with the 1772 Foundation and is grateful for its continued support of all types of historic preservation projects in Maine.  

    To demonstrate the sustainability of historic sites, applicants will be required to submit a cyclical maintenance/stewardship plan, and a condition assessment, with, if needed, project phasing detail that has been prepared or updated within the last five years. If an appropriate plan does not exist, the Foundation will consider providing support for the development of a plan on a case-by-case basis.  

    All organizations that wish to be considered should complete our online Letter of Inquiry form.  

    Letters of inquiry will be accepted until November 5, 2021.  

    Invited applications will be due ****  

    Not all letters of inquiry will result in invitations to submit full applications.  

    To be eligible to apply, organizations must have a 501(c)(3) IRS designation.  

    Organizations also must have closed any previously awarded matching grant to be eligible to apply.  

    Funding will not be provided for buildings currently used as schools or houses of worship.  

    The Foundation will consider the following:  


    · Matching grants for exterior painting, finishes and surface restoration  

    · Matching grants to install or upgrade fire detection, lightning protection and security systems  

    · Matching grants for repairs to/restoration of porches, roofs and windows  

    · Matching grants for structural foundation and sill repair/replacement  

    · Matching grants for chimney and masonry repointing  

    · Matching grants for structural foundation and sill repair/replacement  

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