Executive Director - Maine Archives & Museums

Position Summary

This position supports the Association of Maine Archives and Museums (MAM), a not-for-profit 501(c)(3). MAM is the only professional association representing museums, archives, historical societies, and other collecting institutions in the State of Maine. The Executive Director will serve as the visionary leader for MAM, working with the Executive Committee and Board of Directors in advancing the operations, goals, and activities of MAM. The Executive Director oversees many of the day-to-day operations for MAM, including support for its online membership database and website, financial management, and event coordinating and support for online and in-person programs. The Executive Director reports to the Executive Committee.

The Executive Director position is offered as a work from home, hybrid work schedule, with limited in-person meetings. The position requires attendance to the MAM annual conference with the possibility of other in-state travel and in-person representation. Reasonable costs for travel shall be reimbursed upon approval by the MAM Executive Committee. 

We seek a visionary leader who will:

• Increase audiences within MAM’s diverse membership;
• Create and maintain ties with and among Maine's archival and museum communities;
• Develop and support programming for our members;
• Actively seek out opportunities, partnerships, and collaborations that support stability and growth within MAM, including fundraising and development strategies and execution;
• Serve as a spokesperson and advocate of MAM, effectively representing MAM to community, professional, and other agencies;

Work with Board of Directors

• In conjunction with the Board, identifying, cultivating and maintaining ties to community groups,  associations, state agencies, and other institutions to promote MAM’s programs, growth and  members and/or secure cooperation, funding, or assistance in programming; 
• Working closely with the Board to develop ongoing programming and long-range planning in accordance with the organization's Strategic Plan;
• Working with the Board to establish budget priorities and goals;  
• Working with the Board on conference planning;
• Attending all full Board and Executive Committee meetings and any other committee meetings as requested; 

Funding

• Seeking out funding and partnership/programming opportunities within other associations;
• Securing sponsorships, revenue sources, and advertisers for but not limited to MAM conference(s), programming, and newsletters;
• Researching, writing, and administering grants in conjunction with the Board and specific committees; 

Member Relations

• Supporting and advancing member recruitment;  
• Conducting outreach to our members and to the broader public;
• Representing MAM at events and conferences and building relationships internally and externally with members and prospective members;
• Inviting participation between membership staff and stakeholders to create content, programming, and active involvement;

Public Outreach and Communications

• Promoting MAM and establishing effective public relations;
• Working with the communications committee in drafting press releases and representing MAM when speaking with media outlets; 
• Contributes to the MAM newsletter and social media outreach;
• Enhancing the public awareness of our members' unique content and programs;

Administrative Responsibilities

• Coordinating online or in-person board meetings and selected committee assignments with associated support materials (meeting notices, reminders, agendas, minutes, etc.); 
• Providing administrative support including agenda distribution for committee and board meetings;
• Event/meeting/conference coordinating, including hotel, conference rooms, and catering reservations as needed;  
• Maintaining MAM online presence and resources including primary website, Wild Apricot membership database, event registration, and social media network support;
• Typing/data entry, e.g., updating of membership database;  
• Answering and forwarding telephone, electronic, and written requests for information about and for services provided by MAM as appropriate; 
• Assisting the Board Treasurer in financial management, including bookkeeping, accounts receivable/payable, and making deposits;
• Conducting research and preparing statistical reports (e.g., conference feedback surveys);   
• Filing appropriate organizational reports with state and federal agencies (e.g., Annual Report/ Charitable Solicitations License/IRS 990);  
• Maintaining MAM’s files and archives, both physical and digital;
• Other duties as assigned;

Requirements

• Minimum of five years’ working experience in cultural institutions or nonprofit organizations;
• Demonstrated knowledge of the specific challenges facing Maine’s collecting institutions;
• Demonstrated knowledge of best practices in the field;
• Ability to provide strong leadership, vision and strategic direction;
• Excellent managerial, planning, organizational and administrative skills;
• Ability to self-manage and work independently;
• Ability to work from Maine; must be able to regularly check a post office box and conduct banking business in Maine;
• Preferred experience in nonprofit leadership management and board development;
• Preferred familiarity with Wild Apricot and QuickBooks;

The position reports to:

Maine Archives and Museums Executive Committee.

Compensation: 

This is a contract position.

$30.00 Hourly

50 hours a month

Please send a cover letter, resume, and three professional references to Zachariah Selley, MAM Board President-elect, via email zachariah.selley@maine.gov by 11/22/2024.

Job Description:

Department: Lunder Institute of American Art

Pay Type: Salary

Job Summary:

Reporting to the Director of the Lunder Institute for American Art (LIAA), the Manager of Programs & Fellowships will work closely with the LIAA Director to plan and provide leadership in the design, implementation and evaluation of the Lunder Institute’s programs and fellowships. The Manager works with residential and non residential fellows to conduct their research while operationalizing the Institute’s goals and values. They will also provide the LIAA Director with the support needed to see all fellowships and related projects through to completion. They will serve as the next point of contact, to assist and support these fellows with orientation of the campus, the community and the institute, through to the culmination of their work with the Lunder Institute. They collaborate with Colby Museum staff and others at Colby College to realize academic, community-based and public programming that emerges from the fellows’ practices and contribute to shaping the direction of the Lunder Institute's fellowship programs. They evaluate these programs and prepare reports, communications, reflections, substantive writing, and presentations–as appropriate–so that the work of the Lunder Institute stimulates dialogue and is shared widely.
They represent the Lunder Institute on campus, locally and regionally, being an active participant of these communities while also contributing to broader conversations in the field. The Manager of Programs and Fellowships is a lead participant and collaborator of all the programs and fellowships the Lunder Institute offers, including but not limited to, its annual summer think tank, its audio archive, its fellowships and its Lunder Institute@ outreach program and other LIAA convenings and incubator projects. They support how the Lunder Institute initiates, cultivates and sustains the partnerships, and relationships that enable and ensure that LIAA “...expands who shapes American art and alters its contours, while demonstrating the value of art as a public good.”

 A COMMITMENT TO EQUITY AND INCLUSION

Working to advance equity and inclusion in the field of American art—and, by doing so, in the wider world—is core to our mission. We feel the urgency of national and campus conversations on inequality and are keenly aware of the unique responsibility that we have as an academic art museum—as a place where we can listen, ask questions, and challenge assumptions—to engage in this dialogue, and to act. We affirm the Colby Museum’s commitment to multidisciplinary teaching and learning and our potential for deep engagement with students will be leveraged in this effort toward fighting racialized violence, injustice, and inequality; and we encourage inquiries from candidates who will contribute to the diversity of our College, including its cultural and ethnic diversity.

Key Tasks and Responsibilities:

• Organize, implement and evaluate LIAA programs; which consist of the annual Summer Think Tank, Lunder Institute@, the LIAA Audio Archive and fellowships, in addition to related gatherings and events with fellows, artists, museum staff, and Colby and community partners.
•  Through day-to-day interactions and choices, contribute to creating an environment of hospitality and care for residential and nonresidential fellows, collaborators, students, staff, and community members.
• Serve as one of the key collaborators and managers for LIAA convenings and incubator projects.  Provides conceptual outlines, organizational maps, and timelines to guide the planning, logistics, budgets and implementation of proposed and scheduled convenings and related programs, that both precede and culminate such events. 
• Support fellows by identifying needs, finding opportunities to connect them with each other and with others in the contexts of Colby, its museum, and the broader community. 
• Work closely with the resident fellows and non-resident fellows, visiting artists, the Arts Office at Colby, the Colby Museum’s Engagement team, Colby and and both the museum’s and Colby College’s communication teams to design, develop, and promote fellowships and programs.
• Identify, propose and assist in selecting prospective LIAA fellows and partner institutions.
• Work closely with individuals on campus, locally, and regionally, as well as national/international organizations, to cultivate fellowships and other partnership opportunities.
• Mentor the Lunder Institute’s research, studio, and administrative interns and contribute to mentorship and pathway programs designed by the Engagement team of the Colby Museum and Colby College’s Davis Connects.
• Work closely with the Lunder Institute’s Manager of Administration & Strategic Initiatives and other supporting staff, to ensure payments to fellows and vendors, manage budgets, fulfill grant requirements, and ensure ongoing archiving and documentation of work created at Colby. 
• Assist with the development, implementation and organization of the LIAA audio archive, and related administrative systems that document and shape the work.
• Contribute to and organize processes of reflection to ensure documentation of these discussions.
• Serve as a visible and accessible representative of the Lunder Institute and contribute to the field, as appropriate.
• Prepare and present, as needed, reports and presentations about the work.
• As a member of the Colby Museum’s staff, participate in regular meetings that involve the Lunder Institute team, such as bi-weekly all-staffs, programming meetings, and museum-wide events. meetings.

Qualifications:

• Bachelor’s degree or the equivalent in education and experience
• Minimum 3-5 years experience developing and/or implementing arts-related public programs,  working with artists, facilitating projects, and/or curating exhibitions, performances and/or community-based projects
• Knowledge of contemporary art and artistic practices, art history training and scholarly research
• Demonstrated capacity for community-building and relationship building
• Understanding of the value of a liberal arts education and commitment to fostering an equitable, just work environment supportive of people from different cultures, backgrounds, and life paths.
• excellent organizational skills, ability to meet deadlines and follow-through on tasks, and ability to attend to and execute on programmatic and administrative logistics
• Excellent oral, written, and interpersonal communication skills, including strong relationship skills and ability to work with people with a wide range of life experiences
• Strong creative, critical thinking, and problem-solving skills
• Proficiency with Microsoft Office software and Google applications
• Collaborative, constructive, and positive approach to work

 Key Relationships:

Colby Museum: Lunder Institute Director, Carolyn Muzzy Director, Colby Museum Deputy Director for Planning and Operations, LIAA Manager of Administration and Strategic Initiatives, LIAA fellows, Colby Museum curators and engagement team, communications team, Colby Museum Executive Assistant, student interns

Colby College: Diamond Family Director of the Arts and their team, student interns, Communications office, Events office

Additional Requirements (Colby may have different language):

This position requires occasional evening and weekend work, occasional light lifting, and access to a car.

APPLY HERE: LIAA Manager of Programs and Fellowships

Job Description
Department: Lunder Institute of American Art

Pay Rate Type: Salary

Job Summary:
The Lunder Institute fellowship coordinator reports to the director of the Lunder Institute of American Art (LIAA) and works closely with LIAA managers to ensure the timely and high-quality execution of the LIAA fellowship programs and other LIAA programs and their operations. The coordinator’s primary responsibilities are focused but not limited to coordination of Lunder Institute’s residential and non-residential fellowship activities, convenings, annual summer think tank, Lunder Institute@ program, and other campus and public engagements. The successful candidate will perform diverse and complex administrative and program support functions that require strong attention to detail, independent judgment, and initiative. The ideal candidate brings a high degree of skill in communicating and interacting with artists, scholars, researchers, students, staff, faculty and the public. As a facilitator of programs and communications the coordinator will possess strong writing, planning and organizational skills. As the primary point of contact for residential fellows, visiting artists, and other fellows, the Coordinator significantly contributes to creating an environment of support and welcome. As a result, the Coordinator will project a positive and professional attitude to the work of coordinating logistics and supporting the needs of LIAA fellows on and off campus. We encourage inquiries from candidates who will contribute to the diversity of our College, including its cultural and ethnic diversity.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Work with the LIAA managers to plan and implement the logistics of all LIAA fellowships, programs and events

• Serve as the primary point of contact for all residential fellows, scholars and visiting artists; help create a welcoming space and experience for all fellows and visiting artists

• Serve as the liaison between LIAA, Colby, and fellows, managing and organizing the administration associated with fellowship selection process, onboarding and on site accommodations, and the required communication needed between the artists, staff, departments at Colby, and external community partners

• Organize meetings and events such as artists studio visits, open studio events, fellow orientation, and other required fellowship engagements

• Collaborate with Colby Museum academic and public engagement staff and college faculty to facilitate and coordinate curricular engagements and community partnerships

• Create, update, and distribute LIAA Fellowships program schedule and calendar to museum staff/ programs participants/campus colleagues/communications team

• Assist with monitoring, tracking, and evaluating the quantity and quality of fellowship programs, including data-gathering, writing reports, etc.

• Manage administrative support and student workers, setting behavior expectations, ensuring adherence to campus/work study limits, and providing mentorship, as needed

• Work with the LIAA staff to coordinate with internal and external program stakeholders, communications staff and media outlets

• Prepare and organize communication, marketing and promotion of LIAA programs about LIAA Fellowships, LIAA alumni and LIAA programs

• Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice

QUALIFICATIONS

• Bachelor’s degree or the equivalent in education and experience

• Minimum of 1-3 years of related work experience in higher education, artist residencies or nonprofit arts organizations preferred; experience organizing events and facilitating community engagement preferred

• Proven experience successfully leading complex projects through completion

• Attention to detil and ability to track material such as budgets and projects

• Knowledge and/or interest in American and contemporary art and art history preferred,

• Excellent verbal/interpersonal communication skills and organizational skills, experience with social media, marketing and website management preferred

• Demonstrated ability to multitask in a fast-paced working environment; perform effectively under pressure; ability to anticipate potential problems and take initiative to implement resourceful, appropriate solutions

• Exceptional time management skills to supervise multiple projects as well as the flexibility to adjust to shifting priorities as new projects are assigned

• Adept at exercising independent judgment in a highly visible and fast-paced environment

• High level of proficiency with technology, including superior skills with Microsoft Office and Google Suite software

• Ability to make an impact as a member of a team and diverse community

• Deep appreciation for the liberal arts model and Colby’s mission and values

KEY RELATIONSHIPS:

Reporting to the director of Lunder Institute of American Art, this position has direct contact with the LIAA managers and  Colby Museum of Art staff, faculty, students, alumni/parents, trustees, senior administrators, vendors, and the local community.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

General open office and campus environment. Position involves sitting, although frequent movement is necessary. Computer usage involving repetitive hand/wrist motion is also necessary. Some evening and weekend work is required throughout the year to be determined by the needs of the department.

CONDITIONS OF EMPLOYMENT:

Successful and satisfactory completion of a background check (including a criminal records check).

TO APPLY: Lunder Institute Fellowship Coordinator

Interested candidates should apply electronically by clicking the "Apply" button on the Colby Careers website. Please submit a letter of interest including salary requirements, resume, and the contact information of three professional references. Materials should be addressed to:

Lunder Institute Fellowship Coordinator - Search Committee

A review of applications will begin immediately and will continue until the position is filled.

Colby is a private, coeducational liberal arts college that admits students and makes employment decisions on the basis of the individual's qualifications to contribute to Colby's educational objectives and institutional needs. Colby College does not discriminate in its educational programs or employment on the basis of race, color, gender, sexual orientation, gender identity, disability, religion, national origin, age, marital status, genetic information, or military or veteran’s status. Colby is an equal opportunity employer and operates in accordance with federal and state laws regarding non-discrimination. Colby complies with Title IX, which prohibits discrimination on the basis of sex in an institution’s education programs and activities. Questions regarding Title IX may be referred to Colby’s Title IX coordinator or to the federal Office of Civil Rights. We encourage inquiries from candidates who will contribute to the diversity of our College, including its cultural and ethnic diversity.

For more information about the College, please visit our website:  www.colby.edu

Director of Museum Development

Job requisition ID R0004497

Job Description

Department:

Gift Planning

Pay Rate Type:

Salary range $125,000 to $150,000

Full-time

Employee Type:

Job Summary:

ALL interested candidates must use the following link to apply. Candidates that apply through the Colby College application process without direction to do so will not be considered.

https://diversifiedsearchgroup.com/search/21322-colby-college-director-of-museum-development/

DARE NORTHWARD CAMPAIGN AND MUSEUM STRATEGIC PLAN

Colby’s Dare Northward campaign is one of the single largest campaigns at a liberal arts college in history. After surpassing the original goal of $750 million in November 2023, the Board of Trustees voted to extend the campaign to $1 billion to support the people, programs, and facilities that will position the College as one the preeminent liberal arts colleges in the world.

The Colby College Museum of Art continues to be one of the College’s greatest assets. As one of the best college art museums in the country, the Colby College Museum of Art and it is renowned in the field of American Art. It remains at the forefront of its peers through an incredible collection, ground-breaking exhibitions, unique partnerships, and a deep commitment to the community. With the development of a new strategic plan by the Carolyn Muzzy Director of the Museum Jackie Terrassa and its full endorsement by the Museum Board of Governors, the museum is well positioned to further lead the field of academic art museums. Multiple factors uniquely position the Colby Museum to become an influential forum that brings people together around art to explore and embrace the American experience in all its complexity and, in doing so, to heighten the value of art in their lives. Other components of the arts ecosystem are the Lunder institute of American Art, the Paul J. Schupf Art Center, Greene Block & Studios, and the Gordon Center for Creative and Performing Arts.

THE POSITION

The College is seeking a highly motivated director of museum development at an exciting and defining moment in Colby’s history. This key position offers a unique opportunity to lead all fundraising for the Colby College Museum of Art at a unique moment in its history. Reporting to the assistant vice president for major and planned giving, the director of museum development will also work closely with the Carolyn Muzzy Director of the Colby College Museum of Art and the Museum Board of Governors. Serving as the leading fundraising officer for the museum, the director of museum development brings an entrepreneurial spirit to the role of leading the Colby Museum of Art’s efforts to solicit, cultivate, secure, and steward philanthropic support for the museum. The successful candidate will foster a culture of philanthropy to ensure that the museum can deliver on its mission, goals, and ambitions for years to come.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

·       Serve as the primary leader for all museum fundraising and gift acquisitions, including from individuals, corporations, and foundations

·       Manage a targeted prospect portfolio of approximately 75 of the museum’s top supporters capable of making principal, planned, and major gifts, and work with other prospect managers on cultivation, solicitation, and stewardship strategies for the museum's most highly rated prospects

·       Develop and execute annual and multi-year fundraising plans to ensure a robust and sustainable pipeline of support from individuals, foundations, corporations, and government entities, as appropriate

·       Provide strategic leadership, effective management, and inspiration to volunteers

·       Supervise a team dedicated to increasing philanthropy and engagement for the Colby Museum through leadership, major and annual giving.

·       Oversee revenue generating and engagement programs, including Friends of Art and the Museum Summer Luncheon

·       Co-lead exhibition and project fundraising with partner institutions through oversight of prospect lists and strategies, and as a solicitor.

·       Work with the museum’s director and curators in the cultivation, documentation and stewardship of gifts of art.

·       Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice.

QUALIFICATIONS:

·       Bachelor’s degree or the equivalent in education and experience

·       Minimum of five years of experience envisioning, shaping, and implementing a successful philanthropic program, preferably with some experience or familiarity in a museum environment, including demonstrated ability to initiate, pursue, and close major gifts

·       Demonstrated ability to think strategically and long-term while successfully attending to more immediate goals and tasks; strong critical thinking and problem-solving skills

·       Excellent oral, written, and interpersonal communication skills, including strong relationship skills and ability to work with people across a wide range of levels of power and influence

·       Excellent organizational skills, ability to consistently meet deadlines and follow-through on assignments, and attention to detail

·       Proficiency with Microsoft Office software, Google applications, and with donor database systems

·       Strong, self-motivated work ethic; flexibility; and proven ability to work both independently and collaboratively and constructively as a member of a diverse community

·       Deep appreciation for the value of art museums and of a liberal arts education

·       Unwavering commitment to fostering an anti-racist, equitable work environment supportive of people from different cultures, backgrounds, and life paths

KEY RELATIONSHIPS:

The individual will interact with the Museum Board of Governors, trustees, Colby Senior Staff, members of the museum team, members of the advancement team, faculty, alumni, families, friends, and students.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

General open office and campus environment. Position involves sitting, although frequent movement is necessary. Computer usage involving repetitive hand/wrist motion is also necessary. Ability to move around campus and interact with faculty, staff, students, parents/alumni, and external constituencies regularly is crucial. Travel and work outside of normal business hours are required. The option to on a hybrid schedule will be considered on a case-by-case basis.

TO APPLY:

Interested candidates should apply electronically using the following link: https://diversifiedsearchgroup.com/search/21322-colby-college-director-of-museum-development/

A review of applications will begin immediately and will continue until the position is filled.

Organization Overview: TEMPOart is a non-profit public art organization based in Portland, Maine. We believe that art can be a catalyst to connect communities and inspire meaningful thought and conversation. We commission temporary public art that sparks dialogue, builds community and inspires our collective imagination.

Position overview: TEMPOart is seeking a dynamic leader with a background in arts administration to serve as Executive Director. Working closely with the Board of Directors, the Executive Director will develop and execute fundraising strategies to advance TEMPOart’s mission and impact. The Executive Director will also be responsible for administrative operations, community relations, and program development.

Responsibilities:

•  Leadership and Strategic Vision:

• • In collaboration with TEMPOart’s Board of Directors, a working board of subject matter experts, lead the direction and growth for the organization.

  • Oversee the development and implementation of organizational goals, objectives, and initiatives in alignment with the mission and strategic vision

• Fundraising and Development:

• • Together with the Board, develop and manage fundraising and financial strategies of the organization.

  • Cultivate and maintain relationships with donors, sponsors and funding organizations through existing events and new appeals.

  • Support Fundraising and community events (November cultivation event, major annual fundraiser Catalyst, and project opening events)

  • Identify and pursue new grant and corporate sponsorship opportunities.

  • Maintain and report from TEMPOart’s current donor database Little Green Light

• Operation Management:

• • Ensure efficient day-to-day operations of the organization.

  • Manage financial resources effectively, including budgeting, financial planning and reporting. 

  • Confirm and document artist contracted, insurance, and submit payments to artist according to contract terms

• Community Engagement and Public Relations:

• • Serve as the primary spokesperson and advocate for TEMPOart in the community

  • Build and maintain strong relationships with stakeholders, including artists, community leaders, government officials, and relevant media.

• Program Development and Implementation:

• • Facilitate the development, planning and execution of TEMPOart’s artistic programs including annual public art selection process.

  • Ensure programs align with TEMPOart’s mission and strategic priorities.

  • Support Artist in City review process and oversee Artist and project installation.

  • Liaise with educational and community partners for year-round programming and site activation following project installation.

• Marketing and Communications:

• • Oversee marketing and public relations efforts to enhance TEMPOart’s visibility and reputation

  • Utilize social media, website, and other digital marketing tools effectively to promote TEMPOart’s programming and engage with the community.

• TEMPOart Board of Directors Support

• • Support Board President/Executive Committee in general communication.

  • Coordinate/Confirm/Schedule and attend all Board meetings (Record and email minutes)

  • Maintain accurate and organized digital and print records of TEMPOart activities (agendas, minutes)

  • Support Committees with meeting coordination and tasks.

  • Support new Board member orientation.

Qualifications:

• Experience in arts administration, ideally in a leadership role within a non-profit organization or cultural institution.

• Deep understanding of public art and its role in community engagement and urban environments.

• Proven track record in fundraising, including donor cultivation, sponsorship development and grant writing

• Strong public speaking and communication skills, with the ability to represent TEMPOart effectively in diverse settings.

• Proficiency in social media and digital marketing strategies.

• Demonstrated ability to lead while fostering a collaborative and inclusive organizational culture.

Personal Attributes:

• Visionary leadership with a passion for the arts and community engagement.

• Resourceful with a desire to innovate and collaborate.

• Strong interpersonal skills and the ability to build relationships with diverse stakeholders

• Commitment to diversity, equity and inclusion in all aspects of organizational practice.

Location and Compensation:

• The position is remote/work from home, with the organization, in-person meetings, and job responsibilities in Portland headquartered in Portland, Maine.

• Compensation range is $70,000-$80,000 commensurate with experience and qualifications

• Benefits: In addition to State and federal holidays, the Executive Director will receive one week of paid vacation for each four months of service. TEMPOart will contribute to the cost of health insurance on terms to be negotiated with the successful applicant.

TEMPOart is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer.

Application Process: Please submit a resume and cover letter outlining your qualifications and interest in the position to mkennedy@dwmlaw.com. Applications will be accepted until September 15, 2024. We look forward to hearing from you!

Who We Are:

The Friends of the Maine State Museum (FMSM) is the private nonprofit partner of the Maine State Museum, with a mission to preserve Maine’s heritage through programs, publications, and events that promote, advocate, and build support for the Maine State Museum.

After a multi-year closure, FMSM is preparing for the greatly anticipated reopening of the Maine State Museum in the spring of 2026. FMSM will help lead the charge to rebuild museum audience through effective communications, both digital and analog, and through engaging events and online activities.

The Job:

Working very closely with FMSM staff, museum staff, and other community stakeholders, the Communications and Engagement Coordinator will play a key role in implementing the marketing plan developed for the Maine State Museum’s reopening by a professional marketing firm. The firm will provide some professional support to the project. The Communications and Engagement Coordinator reports to the Friends of the Maine State Museum’s Director of Development and Membership, but will be part of a multi-agency team. Responsibilities will include:

• ·        Developing reopening-related content for the monthly e-news, semi-annual print newsletter, Maine State Museum website, and social media
• ·        Creating short videos showcasing new exhibits and other reopening activities for use on social media and the museum website
• ·        Creating and managing online engagement activities that showcase the museum’s online resources and new exhibits
• ·        Being part of the team overseeing a freshening up of the museum’s website
• ·        Managing media outreach
• ·        Maintaining mailing lists for online and print communications
• ·        Providing significant support for the preview and reopening events
• ·        Ensuring that donors, sponsors, and other supporters are tracked and recognized appropriately
• ·        Managing the general FMSM email box

Minimum requirements:

A degree or equivalent experience in marketing and/or events, excellent organizational and planning skills, and a working knowledge of current communication technologies and marketing outlets is required. Must also have a deep appreciation for the state of Maine and enjoy working and interacting with a wide range of people.

The ideal candidate will check many of these boxes:

• ·        Have basic to intermediate skill with Canva or similar graphic design program
• ·        Have experience managing social media platforms including Facebook and Instagram
• ·        Have experience in posting and promoting YouTube content
• ·        Have basic to intermediate working knowledge of Constant Contact or similar email marketing platform
• ·        Have basic Wordpress skills
• ·        Have experience tracking and reporting on online engagement
• ·        Have experience in supporting events of various sizes
• ·        Have experience working with donor management software
• ·        Be comfortable working with Microsoft Office Suite
• ·        Be comfortable exploring and learning new software as needed
• ·        Have experience working on projects with numerous and varied stakeholders

Salary: $25/hour

Benefits include:

• ·        Paid time off
• ·        Holiday pay for all state holidays
• ·        Paid health insurance for the employee

Schedule:

Base hours will be scheduled Monday through Friday, with the exact schedule to be negotiated with the successful candidate. Some weekend and evening hours will be required for events and promotional activities. The position is funded for two years.

Because of the nature of the work, the position is primarily in-person, initially at the Maine State Museum’s temporary offices at 10 Water Street in Hallowell, and later at the Maine State Museum’s permanent offices in the Cultural Building near the State House in Augusta.

To Apply:

Please send (1) a cover letter explaining why this position appeals to you and (2) a resume highlighting your relevant experience to friends.museum@maine.gov. Use the subject line: Communications Application. Incomplete applications will not be considered.

Director of Advancement
Abbe Museum
Bar Harbor, Maine
Type: Full Time, Experienced - with consideration for flexible, or partially hybrid work schedules for qualified candidates.
Required Education: College Degree or Equivalent
Salary: $80,000 - $100,000 with benefits

Organization
With the mission to illuminate and advance greater understanding of and support for Wabanaki Nations’ heritage, living cultures, and homelands, the Abbe Museum offers changing exhibitions and a robust programming schedule for all ages, and welcomes 30,000 visitors each year on Mount Desert Island, Maine, home of Acadia National Park. The Abbe is a decolonizing museum committed to collaborative practice, privilege of Indigenous voice and perspective, and a commitment to telling the full truths of history. Wabanaki people are engaged in all aspects of the museum, from curatorial roles to policy making. In addition, The Abbe is a member of the International Coalition of Sites of Conscience and is the only Smithsonian Affiliate in Maine. The Abbe is governed by a majority Wabanaki Board of Directors, led by Co-Chairs Richard Silliboy (Mi’kmaq Nation) and Carolyn Rapkevian and is advised by its Tribally-appointed Wabanaki Council. Betsy Richards (Cherokee Nation), has served as Executive Director and Senior Partner with Wabanaki Nations since fall of 2022.

Position Summary
The Director of Advancement will be a member of the senior management team responsible for designing a comprehensive development and strategic communications plan that generates strong annual support, including implementing a major gifts program and strategies to increase annual giving from individuals, foundations, and corporations. This individual will manage a robust portfolio of donors, prospects and serve as an active cross-functional collaborator with the program, operations, and finance staff. Working closely with and reporting to the Executive Director & Senior Partner with Wabanaki Nations and collaborating with the Board of Directors in fundraising, organizational storytelling, and relationship management, the Director of Advancement will help position the Abbe for growth and sustainability through an active program of case-making, prospect identification, donor cultivation, solicitation, and stewardship. 

Roles and Responsibilities

Individual Giving

•  Provide strategic leadership to build a robust individual giving program to support ongoing organizational sustainability and capital projects.
•  Lead the board of directors and executive and program staff in the identification of donor prospects and the cultivation, solicitation, and stewardship of donors.
•  Collaborate with the Executive Director & Senior Partner to establish and activate current or former board members, Wabanaki Council members, advisors, and other key constituents supportive of the 1 organization’s mission, vision, and values to leveraging networks of influence to identify, engage, and steward potential donors and contributors.
•  Design strategies to increase donor engagement and annual giving at all levels, including legacy giving, to ensure the long-term sustainability of the organization.
• Prepare the organization to enter into a comprehensive campaign for its 100th Anniversary in 2028.

Development Operations

•  Oversee and implement annual fund activities and the preparation of grants and other requests to institutional funders, assuring timely development of proposals and reports.
•  Prioritize fundraising channels and efforts to maximize opportunities for contributed revenue growth.
• Work cross-functionally with a team to support Development and Organizational Storytelling, creating a positive workplace environment that promotes employee engagement and satisfaction.
• Apply industry best practice to all development decision-making, policies, and functions and collaborate closely with the finance team in the forecasting and tracking of contributed revenue.
• Work cross-functionally in the planning and delivery of donor events, donor acknowledgment, and fulfillment of sponsorship agreements.
• Develop and nurture a strong working relationship with the board of directors, presenting regular reports and sharing information to support their governance role as well as their involvement in fundraising and the successful completion of the campaign.

External Relations and Communications

• Serve as a visible advocate for the mission, vision, and values of the organization.
• Oversee and work cross-functionally in planning strategic blog posts, newsletters, and annual reports.
• Collaborate on updating organizational branding and organizational storytelling
  
• Participate in local, regional, and national meetings and convenings to share the organization’s story and engage new advocates and supporters.

Traits and Characteristics The Senior Director of Advancement will be an experienced development and external relations professional with demonstrated capacity to achieve contributed revenue goals in alignment with our mission, vision, and values. A confident fundraiser, they will be knowledgeable of strategies and best practices to secure strategic gifts from individuals and institutional donors. The Director of Advancement will be a people-oriented leader who enjoys engaging and communicating with multiple constituencies. An innate multi-tasker, they will be highly organized with their time and priorities and adapt to changing situations with ease and enthusiasm.

Other key competencies include:

• Leadership and Teamwork – The ability to build trust, create a sense of purpose and direction, and influence the team to take action towards a common vision and goal.
• Diplomacy and Interpersonal Skills – The capacity to leverage relationships with people to influence decisions that advance a common goal, handle sensitive issues with tact, and communicate with people of different backgrounds.
• Goal Oriented – The determination to pursue and attain ambitious goals, take calculated risk, and instinctively act on opportunities that advance progress toward the goals.
• Flexibility and Resiliency – The agility to accept new ideas and approaches, adapt to situational demands by stepping outside of comfort zones, evaluate how certain obstacles impact results, and focus on positive results.
• Personal Accountability – The willingness to evaluate personal action, learn from mistakes, and accept personal responsibility for outcomes.

Qualifications

Qualified applicants must have 5 or more years of advancement experience with a nonprofit organization and a minimum of 3 years in a leadership or senior development/advancement position. Leading candidates will have demonstrable experience in individual and major gifts portfolio management, as well as a proven track record of achieving contributed revenue targets. Supervisory experience is highly desired. The ideal candidate will also have, or be willing to acquire, knowledge of the issues facing Wabanaki communities and Tribal Nations and communicate the case for support. Exceptional written and spoken communication skills are necessary and the ability to represent the Abbe Museum in public speaking engagements, media events, and public presentations is essential.

Position Location

This position will be based at the Abbe Museum’s office in Bar Harbor, Maine with consideration for flexible, or partially hybrid work schedules for qualified candidates. 

We will be accepting applications until the position is filled. To apply, please provide a cover letter, resume or CV, and information for three references.

Please send complete applications via email to:
Betsy Richards
Executive Director & Senior Partner with Wabanaki Nations
search@abbemuseum.org

Or via mail to:
Abbe Museum
Attn: Director of Advancement
PO Box 286
Bar Harbor, ME 04609

No phone calls, please.

The Castine Historical Society (CHS) invites talented, enthusiastic museum professionals with a passion for local history to apply for the position of Executive Director. The ideal candidate will also have strong exhibit, communication, organizational, and fundraising skills, the desire to serve as the public face of an organization, and the ability to lead CHS as it expands and rebrands for the future. CHS was incorporated in 1966 and owns two buildings, the Abbott School, built in 1859 as the town’s high school, and the Samuel P. Grindle House, built c. 1850. The Abbott School serves as exhibit and program space, and the Grindle House contains offices, a researcher’s reading room, a small exhibit space, and a state-of-the-art collections storage facility. A planned renovation of the Abbott School will make it ADA compliant and provide space for a permanent exhibit on the history of Castine. Thanks to a healthy, well-managed endowment, CHS is open to visitors seasonally free of charge, and most operating expenses are covered. The Opportunity Lead an organization that is financially stable, has a plan for the future, is poised for growth, and is eager to spread its wings and fly. CHS is a gem among local history museums and historical societies. It consistently punches above its weight and definitely is not your grandmother’s historical society. Work with an engaged and talented board to lead a capital campaign to renovate the Abbott School and create a dynamic and expansive new permanent exhibit on Castine’s 400-year history. Lead the rebranding of CHS to better reflect all the town’s history and engage all the people living in the community. Lead and inspire a dedicated and talented group of staff and volunteers. Partner with an engaged and hardworking Board Care for, expand, and be inspired by CHS’s collections, housed in a state-of-the-art storage facility. Lead an institution that is committed to diversity, values everyone's story, and uses Castine's history to explore social justice issues. Partner with other cultural organizations in Castine and the region to create programs and events for a variety of audiences. Responsibilities Vision and Leadership Provide visionary leadership and strong administrative oversight for all aspects of CHS’s operations. Set the strategic direction for CHS in collaboration with the Board, staff, and community stakeholders. With Board and community stakeholders, develop a new name and brand for CHS.  With the Board, develop, implement, and monitor the Strategic Plan, and develop annual staff work plans that align with and meet the plan’s yearly goals.  Collaborate with the Board to achieve good governance. Work with them to grow and diversify the Board through recruitment and onboarding of new members and professional development opportunities for Board members. Ensure full and transparent communication with the Board. Attend all Board and committee meetings and maintain a strong working relationship with the Board and its committees.  Development and Financial Management In partnership with the Board and appropriate committees, ensure that CHS is financially stable. Plan and lead a comprehensive fundraising strategy that includes annual and long-term goals to expand fundraising and earned revenue to support existing and new activities and long-term financial goals. With the Board Chair and Treasurer, develop the annual operating budget. Administer the budget, monitor income and expenses, assure that input from staff and committee chairs is integrated into budgetary assumptions. Provide the Board with regular financial reports. With the Board and volunteers, plan and implement an annual fundraiser. Write and administer grants. With the Board and appropriate consultants, plan and implement a capital campaign for renovations of the Abbott School and creation of a new permanent exhibit. Buildings and Grounds Ensure that the building exterior and interior and the collections are well cared for and maintained. Develop familiarity with CHS’s buildings and collections and their preservation and conservation needs. Assure that the collections are properly cared for. With the chair of the Buildings and Grounds Committee, oversee the maintenance and preservation of CHS’s two historic buildings. Human Resources Oversee a small and talented staff and an engaged group of volunteers.  Implement best human resources practices, including onboarding, policies, benefits administration, professional development, and performance management. Lead, inspire, and support the staff of museum professionals so they have the abilityto oversee programs with creativity, professionalism, and sustainability. Guide and support Board and committee members and other volunteers. Exhibits and Programs Lead the Exhibits and Education committees to create compelling, culturally relevant, and innovative exhibitions and programs that share the diverse history of Castine with a variety of audiences. In consultation with the Exhibits Committee, guest curators, and appropriate community partners, develop and install a program of changing exhibits. In consultation with the Education Committee, plan, implement, and evaluate dynamic public history programs for diverse audiences. Lead a team of committee members, consultants, and community partners to develop a new permanent exhibit on the diverse history of Castine. Lead the Education Committee and volunteer Docent Coordinator to oversee an active docent program. Explore opportunities for expanding the collection to better tell the varied stories of Castine and its people. Community Engagement, Public Relations, and Marketing Provide a high degree of visibility and serve as the representative of CHS in the community. Build new and strengthen existing community partnerships to engage individuals and organizations from diverse backgrounds.  Work with community partners to introduce new audiences to CHS. Coordinate and implement all public relations, marketing, and communications, including newsletters, website, social media accounts, advertisements, and other marketing materials. Qualifications Bachelor’s degree in history, art history, museum studies/management, non-profit management or equivalent required. Master’s degree preferred. Minimum of 3 - 5 years’ successful leadership of a historical society, historic house or site, museum, or similar leadership experience.  Experience as a director of a similar organization, or a second-in-command or department head at a larger institution. Enthusiasm for local history. Eager to learn and understandCastine’s roleinlocal, regional, state, and national history. Demonstrated leadership and visioning skills Experience casting a vision and cultivating buy-in. Track record of developing and implementing strategic plans. Experience in reimagining and rebranding an institution. Demonstrated management skills  Track record of successfully leading and inspiring staff, and and Board. History of sound financial management of a nonprofit organization. A strong work ethic with a high degree of energy.  Strong organizational skills; the abilitytobalanceseveralprioritiessimultaneously. Knowledge of best practices and trends in the museum field. Demonstrated fundraising skills  Ability to plan and lead a comprehensive organizational fundraising strategy.  Skilled at grantwritingand donor cultivation. Experience with and/or management of a capital campaign. Outstanding communication skills.  Demonstrated ability, desire, and commitment to engage and partner with people and organizations from a culturally diverse landscape. Strong social skills.  Enjoys being in the community, fostering goodwill and community spirit. Skilled at written and verbal communication. Able to share CHS’s vision with a variety of constituents.  Willingness to understand and embrace technology. Experience in overseeing the development, implementation, and evaluation of a variety of exhibits and educational programs. Experience in overseeing the collaborative development and installation of exhibits. Ability to lead a team to plan, implement, and evaluate dynamic public history programs for adults and youth. Experience with project management and construction.

Compensation The salary for the position is $75,000 - $90,000, commensurate with experience, plus benefits, including 100% paid for ACA compliant health insurance. For more information or to apply for the position For a complete job description, contact Executive Search Consultant Gail Nessell Colglazier at gncolglazier@gmail.com.  Apply via email with cover letter, résumé, and names and contact information for three professional references to gncolglazier@gmail.com.  References will not be contacted without prior permission of the applicant, and all applications are confidential.  Inquires and nominations are welcome. Please send questions or names of potential candidates to gncolglazier@gmail.com.  Application deadline: July 1, 2024.  CHS is an Equal Opportunity Employer and does not discriminate on the basis of age, race, color, religious affiliation, marital status, national origin, or sexual orientation/identity. Research shows that women and people from underrepresented groups often apply for jobs only if they meet all of the qualifications. CHS understands that it is unlikely that someone will meet all the requirements, so if you can check off most of the boxes, we encourage you to apply.

The Arctic Museum Outreach Coordinator runs the Arctic Museum reception desk; manages the Arctic Museum shop and accounts; supervises work-study students and casual employees; in consultation with the Curator runs the School Tour Program and participates in the Docent Training Program; in consultation with the Director develops and coordinates family outreach programs and works independently on specific programs and projects.

Essential Functions:

Reception desk duties – Opens and closes the receptionist desk and museum shop promptly on a pre-determined schedule. Greets visitors and briefly orients them to the Museum exhibits and programs. Maintains daily a record of museum attendance and program attendance. Supervises work-study students and casual workers working as receptionists and tour guides. Coordinates opening and closing activities with Security Officers. Compiles monthly and end of the year fiscal reports. Answers reception desk telephone.

Education outreach duties – Schedules school tours of the Arctic Museum exhibits, arranges to have docents and work-study students give tours. Gives guided tours when docents and work-study students are not available. Maintains records of every tour including number of visitors, date, and school. Trains work-study students to give tours and supervises their work. In consultation with the Curator and Director, develops education materials for use in schools and reaches out to teachers. Develops Family Day themes and programs, helps develop the fliers announcing the event and distributes them to area schools. 

Museum shop duties – Identifies products appropriate for sale in the museum shop. Orders merchandise for the shop, tracks invoices, maintains shop expense and income records. Designs shop display cases and keeps the museum shop stocked and in good order. Handles cash, checks, and credit card receipts related to the sale of items in the shop, donations in the donation box, and photo orders. Makes deposits having reconciled shop accounts, prepares monthly and annual budget reports.

Supervisory duties – Train, hire, onboard, and oversee work study students and casual employees (receptionists and docents).

Pay and Benefits:

• The starting pay range for this position is $20.50/hour
• A variety of health insurance plans
• Life insurance, disability insurance, and a generous retirement plan
• Paid time off – Vacation, Personal, and Holidays
• Paid parental leave
• Access to many of the College’s facilities including the gym and pool
• And more: https://www.bowdoin.edu/hr/benefits-perks/index.htm

Education/Skills Requirements:

• A Bachelor’s degree is required.
• Must possess strong verbal, quantitative, and written communication skills, and computer skills.
• Must have analytical and problem-solving skills.
• Ability to interact with a diverse audience.
• Must be able to operate various pieces of office equipment, including a computer, copier, credit card machine.
• The successful candidate will be subject to a background and credit check.

Experience Requirements and/or Equivalents

• A minimum of two years of experience as a museum outreach worker, shop manager, receptionist/secretary, or teacher/educator.

Standard Work Days and Hours   

• Monday – Friday, 8:30 am to 5:00 pm
• Occasional weekends and evening hours may be required.

For more information and to apply:

https://careers.bowdoin.edu/postings/13951

Executive Director, Woodlawn

About Woodlawn

Woodlawn is a 180 acre historic estate located near downtown Ellsworth, Maine. Built in 1827 for John Black, Woodlawn’s collection includes original furnishings from three generations of the Black family as well as sleighs and carriages. 

Woodlawn’s grounds are important to its history. Initially John Black’s gentleman’s farm, the grounds now include over two miles of trails, several open fields and gardens, and a regulation size croquet court that hosts three national tournaments each summer. Woodlawn hosts numerous community educational and recreational events utilizing the grounds year-round. 

The recently completed, fully accessible Woodlawn barn will open for business in July 2024 greatly expanding the ways in which Woodlawn will be able to fulfill its mission to promote Downeast Maine’s cultural heritage through diverse educational and recreational experiences. The barn includes an education and event center available to community groups, business and corporate meetings, weddings and other private functions as well as Woodlawn sponsored events. house Woodlawn’s archives. The second story contains a library for archival research and a conference room. 

Summary of Responsibilities: 

• Works collaboratively with the Board of Trustees to implement the strategic direction and establish initiatives to fulfill the mission of Woodlawn. 
• Directs all aspects of Woodlawn’s operations, to include development, education and public programming, finance, external communications, property management, events, and staffing. 
• Provides effective oversight of Woodlawn’s finances including collaboration with the Finance Committee to develop the annual budget and staffing plan and ensures responsible financial stewardship.
• Manages and leads staff, volunteers, and consultants, fosters an engaged board and acts as liaison between the Board and staff in order to pursue organizational goals.
• Leads and participates in all fundraising and development activities, including grant writing and developing relationships with foundations, corporations, and individual donors. 
• Serves as spokesperson and chief advocate for Woodlawn. 
• Establishes strong partnerships in the community. 
• Directs the overall development of public relations and marketing initiatives. 
• Develops an effective communications plan to raise the profile of Woodlawn
• Oversees the management of 180-acre campus and facilities of Woodlawn as well as the collections held in public trust.

Qualifications:

• A bachelor’s degree with a minimum of three years of relevant leadership experience is required; background in and/or experience in cultural landscape/historical sites/museum administration preferred.
• Proven ability to maintain a strong and collaborative relationship with diverse stakeholders, including board trustees, staff, volunteers, donors and community leaders
• Demonstrated leadership in managing complex systems including budgeting and finance, buildings management, fundraising, and personnel management.
• Demonstrated ability to supervise, as well as to work successfully with staff and volunteers.  
• Strong fundraising skills with demonstrated experience in successfully developing and implementing a comprehensive fundraising program, including individual, corporate, and foundation contributions.
• A management style that is goal-oriented but flexible, respecting the capabilities and independence of volunteers and staff alike, demonstrating the ability to listen and respect divergent views while providing a clear sense of direction.
• Ability to think strategically, tactically and creatively; demonstrating an entrepreneurial approach to running a nonprofit organization as a successful business.
• Ability to prioritize, multi-task efficiently and respond to a high volume of ongoing requests in a timely fashion. Ability to adapt and be flexible in a dynamic work environment. Ability to work effectively with frequent interruptions required. Able to handle frequently changing and/or unscheduled tasks with accuracy. Entrepreneurial spirit and skill set a plus.
• Knowledge of and commitment to museum best practices preferred.
• Proficiency in workplace technology including database management, Microsoft Word and Excel, Constant Contact, Zoom, website management, and GoogleSuite.
• Excellent communication skills, both written and verbal, with the ability to effectively present, write and listen.
• Impeccable personal and professional integrity.
• High energy level with dedication and perseverance in achieving agreed objectives and ability to inspire the organization at all levels.

Pay and Benefits:

• This is a full-time, exempt position; benefits available including potential housing
• Salary range: $68,000- $75,000 based on experience

How to Apply 

• Send an electronic submission consisting of a single pdf including a cover letter and resume to Andymatthews555@gmail.com
• Review of applications will begin June 1, 2024 and will continue until the position is filled

For detailed information and to view the complete job description, visit www.woodlawnellsworth.org