Jobs and Internships

The Maine State Museum, located in Maine’s capital city of Augusta, serves as a vital cultural resource for students, scholars, lifelong learners, and anyone curious about the state’s past, present, and future. The Maine State Museum has roots that stretch back to the 1830s and is currently preparing to enter a new, exciting phase. The museum has been closed for extensive renovations and is now gearing up to reopen in October 2026, with new exhibits and an education center designed to engage families and students from Pre-K through grade 8.

The full-time position of Museum Education Program Specialist II will design and implement innovative, engaging, and meaningful gallery experiences for diverse audiences; assist with staff and volunteer training; oversee daily operations of public spaces and the admissions desk; and play an active role in developing special events.

Information about this position's responsibilities, tasks, qualifications, and application instructions can be found at this link:

https://maine.wd5.myworkdayjobs.com/en-US/Executive/details/Museum-Educational-Program-Specialist-II_R26-01211?timeType=45ea54d4c88f1000645eca9a6ed70000

The position's salary is  $47,174.40 - $65,832.00 annually. The person filling this position will be a Maine state employee with an extensive and highly competitive benefits package, which is described at the link above. 

The Northeast Document Conservation Center (NEDCC) is seeking a Preservation Specialist to support its national training, consulting, and outreach programs!

This full-time role may be based in Massachusetts, hybrid, or fully remote within the contiguous U.S. Responsibilities include conducting preservation assessments, advising cultural heritage organizations, developing workshops and webinars, and contributing to projects and professional outreach.

Job description and application details: https://www.nedcc.org/assets/media/documents/Employment/2026-NEDCC_PS-Specialist.pdf

(Correction to the description: Remote work applies to applicants working within the contiguous U.S.)

Founded in 1973, NEDCC is a nonprofit that preserves cultural heritage collections nationwide. NEDCC staff support institutions and individuals through expert services in book, paper, and photograph conservation, digital imaging, audio reformatting, and preservation consulting and training.

Learn more about Preservation Services:

• Preservation Training: https://www.nedcc.org/preservation-training/training-about

• Assessments and Consultations: https://www.nedcc.org/assessments-and-consultations/about

• Preservation Staff: https://www.nedcc.org/about/staff/preservation-services

Kindly,
Ryn Marchese
Marketing Manager
Northeast Document Conservation Center

Museum Registrar Fellowship

Old York Historical Society seeks applicants for its 2026 Perkins Fellowship. The Perkins Fellowship program has provided practical hands-on experience to students interested in the museum field for decades. This year, the fellowship will focus on museum registration and collections management including object and archival material handling, cataloguing, photography, data entry, tracking and storage.  Once trained, the fellow will be responsible for particular projects and assisting staff with special projects and ongoing collections care, as needed. Upper level undergraduates and graduate students interested in decorative arts, public history, museum collection management or registration are encouraged to apply. Candidates should have prior experience cataloguing and conducting research, have strong writing and organizational skills, and possess the ability to work independently. The fellowship is based at the Old York Research Center in York, Maine under the guidance of professional staff. There will be frequent opportunities to work with collections at Old York’s historic properties and visit other museums in Southern New Hampshire and Maine. The Perkins Fellow will receive a stipend at a rate of $15/hour paid bi-weekly for a maximum of 200 hours. The fellow’s start date and schedule can be flexible but must be agreed upon in advance. Hours are restricted to weekdays with an expectation of a minimum of 24 hours per week. Housing is not provided. The fellow should have reliable transportation. Collections management work can be physical. Applicants must be able to bend, reach and lift objects weighing up to 40 lbs. To apply, please e-mail a cover letter and resume to Peggy Wishart, Research Center Director, at collectionsmanager@oldyork.org. Applicants will be considered on a rolling basis until the position is filled.

Volunteer Coordinator 

Maine’s First Ship (MFS)
Bath, Maine

Maine’s First Ship is a nonprofit organization dedicated to preserving and sharing Maine’s maritime heritage through the replica of the 1607 pinnace Virginia, hands-on education, and community engagement. Volunteers are at the heart of our work, supporting programs on the vessel, at the Freight Shed, and throughout the community.

Position Overview

The Volunteer Coordinator is responsible for building, supporting, and sustaining a strong, engaged volunteer corps for Maine’s First Ship. This part-time, year-round position focuses on recruiting, training, scheduling, and retaining volunteers across all MFS activities, while fostering a positive, organized, and welcoming volunteer experience.

This role works closely with the Executive Director and program staff and serves as the primary point of contact for volunteers.

Position Details

• Status: Part-time, year-round

• Hours: Approximately 500 hours annually

• • Most months: ~10 hours per month

  • Peak season (June–August): approximately 15–22 hours per week

• Compensation: $21–$24 per hour, depending on experience

• Start Date: April 2026

Key Responsibilities

Volunteer Recruitment & Onboarding

• Recruit volunteers for all MFS needs, including vessel-based activities, Freight Shed operations, events, education programs, and special projects

• Serve as the primary point of contact for prospective volunteers

• Coordinate volunteer onboarding, orientation, and required paperwork

Training & Support

• Coordinate and support volunteer training, in collaboration with staff and experienced volunteers

• Ensure volunteers understand their roles, expectations, and safety requirements

• Provide ongoing support, communication, and problem-solving to ensure positive volunteer experiences

Scheduling & Coordination

• Schedule all volunteers across MFS activities, including:

• • Vessel-based programs

  • Freight Shed operations

  • Events and public programs

  • Task- and project-based volunteer work

• Maintain clear, accurate schedules and communicate updates in a timely manner

Volunteer Retention & Recognition

• Develop and implement strategies to retain volunteers and build long-term engagement

• Coordinate volunteer recognition efforts, including appreciation events, acknowledgments, and milestones

• Purchase and manage volunteer swag and recognition items within established budgets

Administrative & Tracking Duties

• Maintain accurate volunteer records, hours tracking, and participation data

• Support light administrative reporting related to volunteer engagement and impact

Communications & Outreach

• Assist with volunteer-related communications, including emails and updates

• Contribute to volunteer-focused social media content in coordination with staff

• Create events that recruit and retain volunteers

Qualifications

• Experience coordinating volunteers or working in volunteer-driven organizations (nonprofit experience preferred)

• Strong organizational and scheduling skills

• Excellent communication and interpersonal skills

• Ability to work independently and collaboratively

• Comfort with basic administrative tracking tools and scheduling systems

• Interest in maritime history, education, or community-based nonprofits is a plus

Work Environment

• Combination of remote work and on-site presence in Bath, Maine

• Seasonal, flexible schedule with increased hours during summer months

• Some evenings and weekends required during peak season and events

• On site seasonally three days a week to support customer experience

How to Apply

Applications will be accepted beginning March 2026.

Please email a letter of interest and resume to:

Matt Blazek
Interim Executive Director, Maine’s First Ship
matt@mfship.org

Maine’s First Ship is an equal opportunity employer and welcomes applicants from all backgrounds who share our mission and values.

Reporting to the Director of the Lunder Institute for American Art (LIAA), the Manager of Administration and Strategic Initiatives plays a central role in translating the Institute’s goals and vision into effective operations and sustainable practices.  Working closely with the Director, the Manager provides leadership in the planning, management, reconciliation, and evaluation of the Lunder Institute's budget and operations while overseeing the administrative and operational infrastructure that supports the Institute’s programs, fellowships, residencies, and initiatives.

The Manager collaborates with the Manager of Fellowships and Programs, the Coordinator of Fellowships, and other Institute staff to operationalize the Institute’s mission and values through effective project management, administrative systems, and organizational processes.  They support the Director in ensuring that budget and program administration processes and projects are completed efficiently and accurately, serving as a key liaison with the Colby Museum and Colby College finance teams.  In this capacity, the Manager coordinates financial management activities, including reporting and reconciliation, and works with museum and College partners to prepare financial, demographic, and program information required for institutional and grant reporting.

The Manager also oversees the day-to-day administrative and logistical functions of the Institute, including maintaining records and documentation, preparing meeting materials and presentations, coordinating communications with museum and College partners, and supporting special projects and institutional partnerships. They supervise interns supporting administrative and operational functions and serve as a primary logistics liaison for fellows, residents, and visiting scholars.  In addition, the Manager coordinates the use and operations of Lunder Institute spaces and facilities, including those at the Greene Block + Studios and housing for fellows, working closely with Colby facilities and external partners.  Through this work, the Manager represents the Lunder Institute across campus and within the broader community, helping to sustain, monitor, and communicate the Institute’s work through a strong finance, operations, and program management lens. 

THE LUNDER INSTITUTE FOR AMERICAN ART

Founded as part of the Colby College Museum of Art in 2017, the Lunder Institute for American Art acts as a research incubator at a national level, investigating and producing new understandings of American art, past and present, and its relationship to the crucial questions of our time. With convening and studio spaces in downtown Waterville, Maine, it is guided by this mission: Informed by place, in collaboration, and in community, the Lunder Institute for American Art seeks to expand who shapes American art and alters its contours, while demonstrating the value of art as a public good.

 

The Lunder Institute achieves this mission by stimulating experimental, collaborative, and transdisciplinary inquiry about America and its art, by building research and practice communities among a diversity of artists, scholars, educators, and cultural producers at different stages in their careers, and through a foundational commitment to equity and racial justice. Fellowships, workshops, convenings, mentorship, and public programs connect artists and scholars with faculty, students, and communities near and far, advancing Colby College’s educational purpose, which prioritizes research and learning within a civically engaged, interdisciplinary, and global context.

 

THE MUSEUM AND ITS MISSION

 

Located in Waterville, Maine, the Colby Museum opens access to art and artists for the Colby community, for Maine residents and visitors, and for audiences beyond, creating a forum for experimentation, research, dialogue, and connection. We grow and use our stellar collection in ways that activate the power of art to expand imagination and forge new connections, fostering a more open, creative, and compassionate society. We teach to inspire and open possibilities, so that students at Colby and other visitors can become more curious, nimble, and able to contribute within a changing world, in keeping with Colby’s dynamic liberal arts mission. We incubate art scholarship and practice in ways that explore and expand how the idea of America is understood and how art is made, interpreted, and shared. We do so by supporting new research, providing mentorship, and convening a diversity of people and perspectives. The Lunder Institute for American Art and our exhibitions, programs, and publications facilitate field-wide impact. We are committed to our audiences, including the Colby College community, residents of Waterville and the broader Maine region, national and international visitors, and the artists, scholars, and partners with whom we collaborate.

Essential Functions

To be successful in this position, an individual should be able to perform the essential duties and bring the education, experience, knowledge, skills, and abilities that support the role. Colby College supports the Americans with Disabilities Act and is committed to providing reasonable accommodations to enable individuals with disabilities to perform the essential functions of the position.  This list of duties is intended to be representative rather than exhaustive, and additional responsibilities may be assigned as needed.

 

●      Manage the Lunder Institute budget, including expense tracking, reconciliations, credit card verification, budget analysis, and preparation of annual budget in collaboration with the Director and museum staff.

●      Oversee grant administration, including resource tracking, data analysis, and financial reporting.

●      Coordinate facilities and operations for the Greene Block + Studios, including maintenance requests, shared space logistics, and housing arrangements for fellows, residents, and guests.

●      Partner with LIAA staff to plan and coordinate Institute events and public programs, including occasional evening and weekend programs.

●      Recruit and oversee interns supporting administrative and operational work, including coordinating payroll and participation.

●      Support the maintenance and updates of Lunder Institute digital platforms, including the website, in collaboration with museum communications, IT, and external partners.

●      Develop and maintain administrative systems and operational processes that support the Institute’s programs, fellowships, residencies, and partnerships.

●      Collaborate with Lunder Institute, museum, and College colleagues to ensure consistent and effective operational practices.

●      Support project management for Institute initiatives, including coordinating timelines and collaborating with communications and engagement teams.

●      Manage administrative operations such as scheduling, purchasing, contracts, travel coordination, and compliance with College policies.

●      Prepare and maintain Institute communications, presentations, records, and documentation.

●      Participate in Lunder Institute and Colby Museum staff meetings and contribute to institutional initiatives and planning.

●      Represent the Lunder Institute by building strong relationships with colleagues, fellows, residents, collaborators, and campus partners.

●      Engage in professional development aligned with departmental and institutional priorities.

 

Position Qualifications

Education and/or experience:

●      Bachelor’s degree or equivalent combination of education and experience

●      3 - 5 years of budget and administrative experience in higher education, museums, nonprofits, or similar organizations

●      Experience with budget management and financial record systems; Workday and Excel experience preferred

●      Experience preparing and presenting budget or financial reports

●      Proficiency with Microsoft Office and Google Workspace; familiarity with Adobe Creative Suite, Airtable, or similar tools preferred

●      Strong written, verbal, and interpersonal communication skills

●      Ability to synthesize information and communicate key points clearly

●      Strong organizational and project management skills with attention to detail and ability to meet deadlines

●      Ability to work independently and collaboratively in a fast-paced environment

●      Experience supporting marketing or communications efforts, including social media or newsletter, preferred

●      Commitment to fostering an inclusive and equitable work environment

●      Appreciation for the mission and values of a liberal arts institution

Physical/Mental Demands

The physical demands and work environment characteristics described here reflect what is typically needed to perform the essential functions of this position and what may be experienced while carrying out those duties. .  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

●       To perform this role effectively, an employee is expected to handle employee information, documents, and sensitive matters with care, professionalism, and respect for privacy.

●      This position involves working with a variety of timelines, including some that require quick turnaround and responsiveness to urgent needs.

●      In this role, the employee will interact with members of the public and others in a variety of situations and conversations.  Presenting oneself in a professional, respectful, and thoughtful manner at all times is an important part of the role.

●      This position includes regular movement throughout the office spaces, hallways, meeting rooms, and other campus locations.

●      Daily work may involve extended use of a computer, including keyboard and mouse.

●      Physical requirements differ by position.  In general, most roles involve lifting up to 10 pounds regularly, with some positions requiring occasional lifting of up to 35 pounds or more, in more physically demanding roles, up to 50 pounds.

●      Vision requirements for this position include the ability to see clearly at close and far distances and to adjust focus as needed.

●      The work environment is dynamic and engaging, often involving multiple tasks and projects that require shifting focus and strong organizational skills.

●      The noise level is generally moderate; however, there may be occasional moments of louder sounds depending on campus activity.

 

To Apply:

 

Interested candidates should apply electronically by clicking the “Apply Now” button on the Colby College website.  Please upload a cover letter and resume to your application.

Old Bristol Historical Society (OBHS) seeks an energetic Director of Education and Outreach to coordinate the organization’s educational programming and community engagement efforts. Key responsibilities are the development of educational programs for all ages, the production of exhibits at the OBHS History Center and Mill at Pemaquid Falls, the implementation of communications strategies across a variety of platforms, and ensuring that our facilities are open to the public.

Salaried position, 20-30 hours per week, compensation range $32,500-$46,160 depending on negotiated work hours and experience.

See oldbristolhistoricalsociety.org for a complete job description found under the “Join Our Team” tab on the homepage.

Apply to: oldbristolhistoricalsociety03@gmail.com with cover letter, resume and the names of three references. 

Pejepscot History Center in Brunswick, Maine, owns and operates the Pejepscot Museum and Research Center, the nationally-recognized Joshua L. Chamberlain Museum, and the Victorian time capsule Skolfield-Whittier House. The History Center has been in existence since 1888. It has owned its two historic home museums since the early 1980s. They are open from May-October for scheduled guided tours and year-round for private tours and other events.

The History Center operates under a dynamic strategic plan and in recent years has won praise for connecting local history to issues of contemporary relevance.

The full-time position of OUTREACH MANAGER involves aspects of development, visitor, and volunteer services. As such, it offers a range of ways to be engaged with and impact a busy, three-museum local history organization and its constituents.

Components of the position include general site management of the PHC headquarters and Skolfield-Whittier House; member and donor services; oversight of volunteers and scheduling of house museum docents; visitor services and reception; promotion and publicity; and assisting with a variety of projects and events for current and new audiences.

Ideal candidates for the position must enjoy dynamic, small-team workplaces and be comfortable working on a range of tasks on any given day. They are hospitality-oriented, organized self-starters, excellent with details, and possess strong verbal and written communication skills. Given the many and diverse audiences this position interacts with, an outgoing, welcoming, and patient disposition is crucial. Creativity is key, and a good sense of humor is always appreciated.

Experience working in museums and/or similar visitor-oriented environments is strongly preferred, as is a background in history or one or more aspects of outreach as defined above. A bachelor’s degree is required. Willingness to learn and work with multiple software systems (see detailed responsibilities) for daily workflows is a must.

This non-exempt position is full-time, year-round at 37.5 hours per week and reports to the Executive Director. Benefits include PTO, holidays, and a health stipend. The daily schedule shifts during the “visitor season” (May-October) to accommodate Saturday open hours. Some evening and weekend hours are required year-round as part of the weekly schedule and/or for programming and special events. Pay rate: Range starts at $24/hour and is dependent upon experience.

TO APPLY: Submit cover letter and resume to Larissa Vigue Picard, Executive Director, director@pejepscothistorical.org. Email applications only.

Deadline: March 20, 2026

Start date is flexible but goal is to have someone in the position to overlap with the outgoing Outreach Manager by early- to mid-June. Please indicate availability.

Detailed Roles and Responsibilities

Museum Assistant Opening at Tate House Museum 

1267 Westbrook Street, Portland, Maine 04102

Regular Hours: Wed through Saturday, 9:30 AM - 4:30 PM, June- mid October,

 ~21-24 hours/week* $17-20/hour depending on experience

*With some flexibility for early museum closings, assistance during evening or weekend programs, cleaning, computer work at home, and other needs as they arise.

The Museum Assistant (MA) will be responsible for opening and closing the Means and Tate Houses on Thursdays-Saturdays during our open season from June-October, offer tours to visitors on occasion, and assist the executive director (ED) with museum-related programs and activities. They will help with social media posting and simple graphic design projects along with other administrative needs.

The MA will manage ticket and Gift Shop sales, and assist docents during scheduled tours. They will greet visitors in a welcoming manner ensuring a high quality and positive visitor experience. They will arrive 30 min before tour times to disarm the Tate House alarm and reset it at the end of the day. The MA will conduct Tate House tours as needed and manage docent scheduling.

The MA will be knowledgeable about Tate House history, programs, and museum operations to provide information and encourage visitors to become involved at THM. They will participate in programs throughout the year as support staff, and may help with managing programs as needed.  

The MA is responsible for simple cleaning of the Visitors Center (Means House first floor) including bathroom, trash removal, and sweeping. They will be trained to clean the historic Tate House weekly including vacuuming, dusting, and occasional mopping during the regular open season.

The MA will be comfortable and adept at working independently on various tasks assigned by the ED. Position open until filled. Send letter of interest and resume to Director Holly K. Hurd,  hkhurd@tatehouse.org

Requirements
High school education

Social media and simple graphic design (Canva) experience

Interest in local and colonial history

Customer service experience including communication and people skills

Strong attention to detail for Gift Shop register and project management

Reliable and consistent commitment to Tate House Museum

COMPANY DESCRIPTION: Friends of Fort Knox (FoFK) is a non-profit organization responsible for managing Fort Knox Historic Site, one of the best-preserved Civil War-era military fortifications in New England, located in Prospect, Maine along the Penobscot River. Formed in 1992, FoFK has raised millions to preserve the historical integrity of the 150-year-old site. In addition to the Fort, FoFK oversees the Penobscot Narrows Bridge Observatory, which offers breathtaking 360-degree views of coastal Maine and is celebrated for its innovative design and historical significance. With the assistance of a dedicated volunteer board, seasonal staff, and volunteers, FoFK hosts notable programs, including Civil War reenactments, Medieval Faire, Shakespeare performances, Wizarding Weekend and monthly Ghost Tours and Camps. The organization thrives on its mission of historical preservation and community engagement.

 

ROLE DESCRIPTION:   The Assistant Director will play a key leadership role in daily park operations and financial management of both Fort Knox Historic Site and the Penobscot Narrows Bridge Observatory. The selected candidate reports to and collaborates with the Executive Director to manage restoration projects, accomplish business and administrative tasks as well as those unique to non-profit organizations including membership, grant writing, and fundraising  This full-time, on-site position in Prospect, ME, will oversee seasonal staff, coordinate volunteer efforts, support marketing efforts, assist with event planning/execution, and ensure an excellent visitor experience. The role also involves budget monitoring, fostering community partnerships, and carrying out the organization's mission of historical preservation and public education.

 

CORE RESPONSIBILITIES:

•    Provide business and administrative management (human resources, IT, payroll, contracts, insurance, Annual Report, Charitable Solicitations License/IRS 990).
•   Assist Executive Director in financial management including banking, bookkeeping in QB Online, reporting, budgeting, invoicing, cash/donations, IRS and sales taxes.
•   Oversee all departments (Operations, Observatory, Gate, Gift Shop, Admin, Tour Guides, and volunteers) including staffing/training/scheduling and being able to fill-in as needed.  
•    Ensure compliance with state and federal rules, laws and regulations and recommend process changes as necessary.
•    Perform general office administration role (computer/office equipment, copy/scan/print, shift scheduling, phone/e-mail/mail communication, filing, policy creation, supply and merchandise inventory and ordering).
•    Develop and maintain positive, productive, and functional relationships with staff, volunteers, vendors and visitors often serving as a resource, communicator and collaborator with local community and state entities.
•   Manage organizational website and social media platforms; create/design informational and promotional material, merchandise,
•    Plan, manage and execute small to intermediate sized preservation/restoration projects and fundraising events.
•    Manage FoFK Membership Program (database, solicitation, mail/email correspondence, renewal, recruiting and donations).
•    Assist Executive Director to coordinate scheduling, agendas, minutes and materials (finance and project status reports) for the Board of Directors.
•    Assume other responsibilities or duties as assigned by executive director

QUALIFICATIONS: 

•   Preferred - bachelor’s with 3+ years executive/administrative support role, business and/or nonprofit experience or Minimum – Associate w/2 years related experience.
•   Emotionally Intelligent; maintains objectivity, good judgment, and can solve problems and make timely and effective decisions in absence of the director.
•   Proficiency with QuickBooks, Excel, Word and experience with Zoom, Canva, PPT
•   Leadership and team management skills, including negotiation, de-escalation, and conflict resolution with the ability to supervise and motivate staff and volunteers
•    Strong communication, public speaking and interpersonal skills using correct grammar, robust vocabulary, and appropriate level of judgment.
•    Professional, organized, and detail focused; familiar with office management functions (phone/email etiquette, filing, confidentiality)
•  Skilled in marketing, including managing Website and Social Media platforms (Wix, Facebook, Google, YouTube, Instagram, Twitter/X, LinkedIn) to promote events.
•   Excellent customer service – friendly demeanor, assisting, knowledgeable
•   Demonstrates professionalism, responsibility and ethical behavior in all activities.
•  Able to learn new things and work with minimal guidance yet effectively collaborate, support, motivate and lead others as appropriate.
•  Exhibits accuracy, precision, attention to detail, consistency, and ability to work under pressure and meet multiple deadlines in all work efforts.
•  Experience or interest in historical preservation, museums, project management, or cultural heritage is a plus.

 POSITION TERM: Year-round full-time, on-site - 32-40 hrs. per week, must have flexibility to work evenings and/or weekends as needed. Effective start: mid-April 2026

 COMPENSATION & BENEFITS: $24-$35/hr = $50,000-$70,000/yr based on experience & qualifications; flexible work hours, Paid vacation/time off, Paid family and medical leave per Maine’s state program. Negotiable retirement fund and Health Insurance support options.

 PHYSICAL REQUIREMENTS: The ability to sit and/or stand for long periods, ability to lift 35 pounds, bending, walking, driving (golf cart/gator), cleaning, hand dexterity sufficient to manage keyboard functions and visual acuity. Occasional travel will be necessary.  The noise level in the work environment is usually moderate, consistent with a typical office and outdoor environment although there may be unexpected instances of loud sounds.

 We recognize that no candidate will meet every qualification listed. If you are excited about this role and believe your experience and skills will contribute meaningfully to our mission, we encourage you to apply!  The Friends of Fort Knox is an Equal Opportunity Employer.

  INQUIRIES: Contact Dean Martin at admin@fortknoxmaine.com, 207-469-6553 or mail Friends of Fort Knox, P.O. Box 456, Bucksport, ME

  APPLICATION PROCESS:

•  Cover letter (1 page)
• Current CV or resume
• Contact information for three job-related references (at least one supervisory)
• Application reviews begin February 1st, 2026 and continue until the position is filled

   POSITION INFORMATION:

• Department: Admin/Office/Finance   
• Term – Full Time - 32-40 hours
• Schedule: 4-5 days/week-incl 1 wknd day
  
• Time - Varies (usually 9am-5pm)
  
• Preferred Education: Bachelor’s degree or
• Preferred Exp: 3+ yrs admin/exec
  
• Min Education: Associate degree or
  
• Min Exp: 2+ yrs admin/exec

Maine Maritime Museum is an independent, nonprofit institution dedicated to connecting people to the past, present, and future of Maine’s waterways and their global reach. Since this history includes different backgrounds, perspectives, and voices—and because our museum welcomes visitors from around the world—our institution is firmly committed to diversity, equity, accessibility, and inclusion. If you believe museums play a vital role revealing the past, informing the present, and shaping the future, we invite you to join our team. You will join us on the beautiful banks of the Kennebec River, on a twenty-acre campus where collaboration and creativity are encouraged.

Position Summary

The Collections Manager enacts the mission and goals of Maine Maritime Museum by caring for and providing access to collections and supporting initiatives that enhance engagement with its holdings. Reporting to the Curator of Collections, this role manages and preserves wide-ranging collections in adherence to established collection stewardship standards.

Specific Duties

• Maintains records of all permanent collections including paper documents, image documentation, and database records in all formats

• Manages collections development, including identification of potential acquisitions and coordinating deaccessioning and disposal

• Responsible for processing incoming collections, including documentation, proper cataloging, and location assignments

• Designs and manages targeted collections projects in line with departmental strategic objectives

• Implements preservation procedures through appropriate handling, storage and access management, environmental data review, and arrangement for direct care of collections

• Oversees physical control of collections through appropriate storage, inventory, and movement tracking

• Coordinates the documentation and transport of incoming and outgoing loans

• Facilitates use of collections in exhibits and interpretive programming through research and collections surveys

• Provides collections and library access to researchers, scholars, students, and other groups

• Processes reference and reproduction requests

• Supervises volunteers and interns

• Opportunity to support curatorial outreach through content development for museum programs and publications

Qualifications

• Undergraduate degree in history, art history, American studies, or a related field.

• Advanced degree preferred

• 3-5 years of related museum experience

• Working knowledge of maritime and/or New England history

• Experience managing, cataloging, and handling diverse collections, including archival materials

• Familiarity with PastPerfect or other collections management software

• Demonstrated project management experience

• Excellent oral and written communication and organizational skills

• Ability to lift items weighing up to 50 pounds

Terms & How to Apply

The Collections Manager is a full-time, salaried, exempt position with full benefits in Bath, Maine. Salary is $50,000–$57,000 per year. Please submit a cover letter and resume to:

hr@maritimeme.org.

This position is subject to sex offender and criminal background checks. Maine Maritime Museum is an equal opportunity employer and does not tolerate discrimination based on race, color, religion, national origin, gender identity, sexual orientation, physical or mental disability, age, protected genetic information, status as a parent, marital status, political affiliation, or any other basis prohibited by applicable law.