Jobs and Internships

The Association of Maine Archives and Museums provides this forum for members and non-members of MAM to post employment, internship, and contract opportunities for collecting institutions and allied businesses and organizations open to Maine residents. This feature was added in March 2019.

Get it in print: Share your announcement in the quarterly MAM newsletter as well! See the newsletter guideline and deadlines.

Other news: To share other other news from the field, use the news blog. To post an event, see the event listings.

Fine Print

MAM reserves the right to edit or reject postings as it deems appropriate.

This service is free to members; non-members are charged $20. Members must log in first (see below).

We ask that all job, internship, and contract opportunities include a stated compensation range, expressed as a salary, hourly wage, stipend, or contract fee. Meant to encourage greater diversity and reduced burnout in collecting institutions, this requirement is made in coordination with museum associations around the country based on information from the National Emerging Museum Professionals Network

MEMBERS: Log in, then click "Add Post." If you have trouble logging in, email

NON-MEMBERS: To submit your bulletin board post, please email

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  • 18 Sep 2023 3:46 PM | Anonymous member

    The Friends of the Maine State Museum is a 501(c)3 nonprofit organization that helps fund special projects and exhibit development at, and provides public outreach and advocacy for, the Maine State Museum. The Development Coordinator for the Friends of the Maine State Museum reports to the Friends’ Director of Membership and Development. They will play an important role in helping to build a network of support for the museum as it prepares to unveil its most significant transformation in 40 years when it reopens in 2025.


    Marketing and Development

    • Maintain membership and donor database
    • Assist in the preparation of annual and special appeals mailings
    • Prepare acknowledgements for gifts and membership dues
    • Assist in programming and special event planning, execution and tracking
    • Assist in preparing marketing materials, both print and online


    • Track and manage accounts payable and receivable
    • Prepare bank deposits
    • Prepare checks for payment and obtain necessary signatures


    • General clerical duties may include word processing, proofreading, filing, photocopying, answering the telephone
    • Taking minutes for FMSM board meetings
    • Maintain and update mailing lists
    • Oversee bulk mailings
    • Monitor inventory and order office supplies
    • Other duties as requested by the Director of Membership and Development

    The Development Coordinator will be expected to use the following programs on a regular basis (and be comfortable learning new technology as the Friends’ needs evolve): QuickBooks Online, Outlook, MS Office (Word, Excel, Publisher, PowerPoint), Canva, Little Green Light, Constant Contact.

    The ideal candidate will have:

    • An associates degree or higher
    • At least 1 year of office experience, preferably working in nonprofits
    • Strong attention to detail
    • Good judgment, dependability, and discretion with confidential information
    • A warm, welcoming, and diplomatic manner

    Experience in museums, fundraising, marketing, graphic design, or bookkeeping are all pluses.

    The position is 20 hours a week and on-site at the museum’s temporary offices in Hallowell. Occasional evening and weekend hours will be required. The position pays $19 - $21 an hour (depending on experience) and includes pro-rated paid time off and health insurance.

    Review of applications will begin immediately and will continue until the position is filled. To apply, send a cover letter and resume to Use the subject line Development Coordinator.

    Job Type: Part-time (20 hours a week)

    Salary: $19.00 - $21.00 per hour (depending on experience)


    • Health insurance
    • Paid time off

  • 14 Sep 2023 1:36 PM | Anonymous member

    The Department of the Secretary of State, Maine State Archives is seeking candidates for a Management Analyst I (MA 1) position for the Records Management Division.

    The Maine State Archives strives to provide knowledgeable support and guidance to state agencies to meet their Records Management needs. The mission of the Maine State Archives is to make the operations of state and local government more efficient, more effective, and more economical through records management by retaining records per approved retention schedules and preserving the permanent historical records of Maine. 

    If interested, please read more.

  • 08 Sep 2023 1:42 PM | Anonymous member

    Boothbay Region Historical Society is Hiring!


    The Boothbay Region Historical Society is a small non-profit museum and research center located in Boothbay Harbor, Maine whose mission is to preserve and make available to the public thousands of artifacts, documents, historical photographs, and family stories related to Boothbay region history. The Society is seeking an Executive Director with excellent leadership skills and experience working in a non-profit organization. Duties include, but are not limited to, developing fundraising and membership programs, supervising staff and daily operations, building community outreach programs, recruiting and training volunteers, and managing the society's social media platforms. The Executive Director works closely with the board of trustees and its committees and serves as the face of the Society within the community. This is a year-round, 30-hour per week position beginning at $40,000 with potential to grow and requires working on-site at the Society's museum on a regular basis. For more complete job details, visit

    Applicants must submit a cover letter and current resume along with contact info for three references, either by email to or by mail to "Executive Director Position", Boothbay Region Historical Society, PO Box 272, Boothbay Harbor, ME 04538 by October 7, 2023.

  • 18 Aug 2023 8:56 AM | Anonymous member

    August 18, 2023

    Associate Executive Director

    The First Amendment Museum is seeking a dynamic, creative, and passionate leader to assist in ushering the museum through our next phase of development.

    Our mission is to examine the history and promote the practice and understanding of the First Amendment to the U.S. Constitution and civil discourse. We accomplish our mission by developing this landmark museum with interactive exhibits and programs, relevant online programming, and youth and adult programs and activities, both onsite and around the state, both in person and remotely.

    In close collaboration with the board president, interim executive director and board members, the associate executive director will help implement strategies to educate citizens of the United States about the five freedoms guaranteed by the First Amendment: religion, speech, press, assembly, and petition. Along with the director, the associate director will create and maintain a standard of excellence for exhibitions and educational programs with an immediate focus on K-12 students. With the director, the associate director will manage museum staff and volunteers, oversee financial and business operations, create and monitor the annual budget, and assure timely, cost-conscious programming and special events.


                  -      Fundraising development.

                   -     Grant writing and administration.

    • -          Create a membership and volunteer program.
    • -          Report to the board regularly on progress and outcomes.
    • -          Build annual budgets.
    • -          Establish relationships with local and statewide educators and donors.
    • -          Develop key partners for programming opportunities.
    • -          Analyze key performance indicators from Google, website, and fundraising efforts.
    • -          Implement targeted marketing efforts.
    • -          Public speaking


    • -          College degree, preferably in education, journalism, law, museum studies, design, communications, philanthropy, or related field.
    • -          Leadership and fundraising experience
    • -          Personable, outgoing manner
    • -          Ability to brainstorm.

    Please respond with resume and cover letter and provide three recent job references to

  • 13 Jul 2023 3:31 PM | Anonymous member

    Penobscot Marine Museum in Searsport seeks a contract archivist (1099) for 1,000 hours in 2023/2024. The position, working with our single volume manuscript collection, will fulfill our goal to create online and hard-copy finding aids accessible in-house, locally, within State of Maine, and nationally. This is an excellent opportunity for professionals looking for short-term work. The Project Archivist will have the skills and expertise to complete the project, consulting with the Richard Saltonstall Jr. Curator of Maritime History (Curator) on Penobscot Marine Museum’s cataloguing conventions and institutional history of the archive. The Contract Archivist will report to the Curator.


    ● Create complete catalog records for approximately 500 single volume manuscripts

    o Create template for robust bound manuscript catalog records that meet Library of Congress’ National Union Catalog of Manuscript Collections standards

    o Attach subject headings to catalog records that identify documents relevant to Museum’s exhibits, program, and scholarship themes

    ● Provide access online to records locally, within State of Maine, and nationally

    o Create and upload records for Maine InfoNet Library System software and National Union Catalog of Manuscript Collections

    ● Reunite single volumes with larger collections and update the collections-level finding aids

    Contract Length and Dates:

    ● 1,000 hours

    ● Potential start date of Summer 2023 to potential end date of Summer 2024

    ● Work 20-40 hours a week between 9am and 5pm on weekdays


    ● Graduate of master’s level program in archival studies, library science with a concentration in archives and special collections, museum studies, history, public history, or equivalent experience in the archival field.

    ● At least 2 years internship or work experience in the archives field

    ● Interest in maritime history and/or Maine 19th century history

    ● Excellent computer skills

    ● Familiarity with PastPerfect a plus, training available

    ● Must be able to climb stairs

    ● Proficiency in proper archival handling and rehousing standards

    ● Self-sufficient, yet willing to ask for assistance from and troubleshoot roadblocks with collections staff.


    ● 1,000 project hours at $18/hour

    Review of applicants will begin June 28, 2023 and will continue until the position is filled. Please submit a cover letter, resume, finding aid sample, and three references to Cipperly Good,

  • 10 Jul 2023 4:36 PM | Anonymous member

    The University of Southern Maine’s Osher Map Library and Smith Center for Cartographic Education has an opening for a full-time Operations and Communications Coordinator. This is an excellent opportunity for a person looking to grow and develop as a museum, library, or cultural heritage operations manager.

    The Operations and Communications Coordinator provides project support for the Executive Director and various departments of the Osher Map Library (OML). This includes the management of digital imaging and reproduction requests; gift correspondence; record keeping; the hiring and training of student workers; and event planning logistics. The Coordinator also manages a variety of communication initiatives including: maintaining the general OML email account and phone communication, coordinating social media, website content management related to news and events, creating and distributing monthly e-newsletters to patrons, coordinating exhibition and annual appeal mailings and the creation of promotional materials (working with Marketing), maintaining contact lists, assisting with grant applications, annual reports and exhibition guides, and managing donor and board correspondence.

    The Operations and Communications Coordinator will work in collaboration with the Executive Director, staff, or independently to execute special projects from conception to completion and must be able to work under pressure in a highly secure, team-based environment and possess the ability to handle a wide variety of activities and confidential matters. Excellent oral and written communication skills are a must, as is the ability to engage with diverse audiences and stakeholders, including University faculty, staff, and students; K-12 students and teachers; other cultural organizations and community partners (local and national); research scholars; members of the general public; as well as board members and donors.

    FMI and to apply (by July 31, 2023), please visit:

  • 15 Jun 2023 2:45 PM | Anonymous member
    Special Collections & Archives (SC&A) is the repository of Colby College’s rare books, literary materials, and institutional records. The archives processing coordinator in SC&A helps to manage the College archives by performing critical processing and discovery tasks for unpublished materials. The position includes supervision of student assistants and interns in various tasks within a busy library environment and may include reference service tasks when needed. Colby College is committed to a diverse and inclusive work environment where every member of the community feels a sense of respect and belonging.


    • Manage processing workflows within the College archives; create finding aids and other descriptive tools for manuscript and archival collections in consultation with the College archivist and other SC&A staff
    • Serve as primary administrator of ArchivesSpace within SC&A, which has both internal and public interfaces
    • Train and collaborate with other staff in effective management of records maintenance systems to assure compliance with records management and retention policies of the College
    • Train and supervise student assistants and interns in archival processing best practices and ArchivesSpace data entry tasks
    • Maintain documentation and communication of procedures to ensure work consistency and quality
    • Remain knowledgeable of archival standards and takes a lead role in implementing standards in SC&A
    • In collaboration with the College archivist, work with alumni relations, athletics, and other key campus partners on special commemorative events, Colby College history, and alumni-related projects
    • In collaboration with the College archivist, assist with intake of materials (both analog and born digital) into the college archives
    • Troubleshoot to identify potential problems, make recommendations, and participate in the development of better processes for storage, maintenance, and searchability of documents and files
    • Provide reference services as requested and help to coordinate academic use of materials in order to assist the archives education staff within SC&A and department-initiated programming and exhibition
    • Help to create/collect departmental statistics for administrative reports
    • Participate on library committees and/or working groups and complete other assignments as needed


    • Bachelor’s degree or the equivalent in education and experience
    • Minimum of two years of experience in a library, archives, museum, or relevant higher education environment preferred
    • Experience with an archival collection management system, such as ArchivesSpace, preferred
    • Strong written and verbal communication skills in professional settings
    • Ability to establish priorities when working both independently and as a member of a collaborative team
    • Demonstrated ability to complete detailed work with minimal supervision and a high degree of accuracy
    • Ability to facilitate and improve processes for records organization and retention
    • Strong project planning and implementation skills preferred
    • Must be flexible, curious and committed to ongoing professional development
    • Demonstrates a commitment to valuing diversity and contributes to providing an inclusive working environment
    • Valid driver’s license required and must meet Colby’s Fleet Safety Policy requirements


    Reporting to the College archivist, this position has significant interaction with faculty, staff, students, and colleagues and programs in the Colby College Libraries.


    General open office and campus environment. Position involves sitting, although frequent movement is necessary. Computer usage involving repetitive hand/wrist motion is also necessary. Ability to move around campus and to/from the Libraries’ offsite Annex facility is necessary. Occasional lifting up to 30-50 pounds may be required.


    Successful and satisfactory completion of a background check (including a criminal records check).


    $45,000 - $50,000 based on experience and qualifications


    Interested candidates should apply electronically by clicking the "Apply" button on the Colby Careers job posting. Please submit a letter of interest including salary requirements, resume, and the contact information of three professional references. Materials should be addressed to:

    Archives Processing Coordinator - Search Committee
    Office of Human Resources
    Colby College
    5500 Mayflower Hill
    Waterville, ME  04901-8855

  • 04 May 2023 10:51 AM | Anonymous member (Administrator)

    Administrative Coordinator

    Position Summary

    This position supports the Association of Maine Archives and Museums (MAM), a not-for-profit 501(c)(3). MAM is the only professional association representing museums, archives, historical societies, and other collecting institutions in the State of Maine. The Administrative Coordinator works closely with the Executive Director and oversees many of the day-to-day operations for MAM, including support for its online membership database and website, financial management, and event coordinating and support for online and in-person programs. The Administrative Coordinator position is offered as a work from home, hybrid work schedule, with limited in-person meetings. The position requires one in-state attendance to the MAM annual conference each year. Reasonable costs for travel and attendance shall be reimbursed upon approval by an authorized representative of MAM.

    Primary Responsibilities

    Coordinating online or in-person board meetings and selected committee assignments with associated support materials (meeting notices, reminders, agendas, minutes, etc.);

    Providing administrative support including agenda distribution for committee and board meetings and taking of full board and executive committee meeting minutes in collaboration with the board secretary;

    Event/meeting/conference coordinating, including hotel, conference rooms, and catering reservations as needed;

    Maintaining MAM online presence and resources including primary website, Wild Apricot membership database, event registration, and social media network support;

    Typing/data entry, e.g., updating of membership database;

    Answering and forwarding telephone, electronic, and written requests for information about and for services provided by MAM as appropriate;

    Assisting the Board Treasurer in financial management, including bookkeeping, accounts receivable/payable, and making deposits;

    Conducting research and preparing statistical reports (e.g., conference feedback surveys);

    Filing appropriate organizational reports with state and federal agencies (e.g., Annual Report/ Charitable Solicitations License/IRS 990);

    Maintaining MAM’s files and archives, both physical and digital;

    Other duties as assigned;


    Ability to work from Maine; must be able to regularly check a post office box and conduct banking business in Maine.

    Ability to self-manage and work independently.

    Preferred familiarity with Wild Apricot.

    Preferred interest in/knowledge of Maine’s cultural heritage field.

    Preferred experience in non-profit administrative work.

    The position reports to:

    Maine Archives and Museums Executive Committee.


    This is a contract position.

    $23.00 Hourly

    20 hours a month

    Please send a cover letter, resume, and three professional references to Cipperly Good, MAM Board President, via email at by June 1st, 2023.

  • 04 May 2023 10:47 AM | Anonymous member (Administrator)

    Executive Director

    Position Summary

    This position supports the Association of Maine Archives and Museums (MAM), a not-for-profit 501(c)(3). MAM is the only professional association representing museums, archives, historical societies, and other collecting institutions in the State of Maine. The Executive Director reports to the Executive Committee and works closely with the Administrative Coordinator managing the day-to-day operations. The Executive Director will serve as the visionary leader for MAM, working with the Executive Committee and Board of Directors in advancing the operations, goals, and activities of MAM.

    The Executive Director position is offered as a work from home, hybrid work schedule, with limited in-person meetings. The position requires attendance to the MAM annual conference with the possibility of other in-state travel and in-person representation. Reasonable costs for travel shall be reimbursed upon approval by the MAM Executive Committee. 

    Primary Responsibilities

    Working with the Executive Committee and Board of Directors, the Executive Director provides strong leadership, vision, and strategic direction for the institution’s growth; develops strategies and initiatives to fulfill MAM’s mission; oversees long-range planning; and recommends policies that support MAM and its members. 

    We seek a visionary leader who will:

    • Increase audiences within MAM’s diverse membership. 

    • Create and maintain ties with and among Maine's archival and museum communities.

    • Develop and support programming for our members. 

    • Actively seek out opportunities, partnerships, and collaborations that support stability and growth within MAM, including fund development strategies and execution. 

    • Serve as a spokesperson and advocate of MAM, effectively representing MAM to community, professional, and other agencies. 

    Work with Board of Directors

    • In conjunction with the Board, identifying, cultivating and maintaining ties to community groups,  associations, state agencies, and other institutions to promote MAM’s programs, growth and  members and/or secure cooperation, funding, or assistance in programming; 

    • Working closely with the Board to develop ongoing programming and long-range planning; 

    • Working with the Board to establish budget priorities and goals;  

    • Working with the Board on conference planning;

    • Attending all full Board and Executive Committee meetings and any other committee meetings as requested; 


    • Seeking out funding and partnership/programming opportunities within other associations;

    • Researching, writing, and administering grants in conjunction with the Board and specific committees; 

    Member Relations

    • Supporting and advancing member recruitment;  

    • Conducting outreach to our members and to the broader public;

    • Representing MAM at events and conferences and builds relationships internally and externally with members and prospective members;

    • Inviting participation between membership staff and stakeholders to create content, programming, and active involvement;

    Public Outreach and Communications

    • Promoting MAM and establishing effective public relations through the preparation and  presentation of public programs and workshops;

    • Working with the communications committee in drafting press releases and representing MAM when speaking with media outlets;

    • Enhancing the public awareness of our members' unique content and programs.


    • Demonstrated knowledge of the specific challenges facing Maine’s collecting institutions.

    • Demonstrated knowledge of best practices in the field.

    • Ability to provide strong leadership, vision and strategic direction.

    • Excellent managerial, planning, organizational and administrative skills.

    • Ability to self-manage and work independently.

    • Minimum of five years’ working experience in cultural institutions or nonprofit organizations.

    The position reports to:

    Maine Archives and Museums Executive Committee.


    This is a contract position.

    $30.00 Hourly

    40 hours a month

    Please send a cover letter, resume, and three professional references to Cipperly Good, MAM Board President, via email by June 1st, 2023.

  • 03 May 2023 11:54 AM | Anonymous member

    The Rufus Porter Museum of Art and Ingenuity, founded in 2005 located in Bridgton, Maine, is the only museum in the nation dedicated to telling the story of Rufus Porter (1792 – 1884), artist, inventor, and founding publisher of the magazine Scientific American. Located in the center of the town of Bridgton, this museum campus has become a part of the cultural hub of Main Street. Exhibits are open seasonally to the public from June through October. The Rufus Porter Museum’s mission is to celebrate the life, times, and legacy of a remarkable 19th century New Englander through preservation and promotion of creativity and invention.

    The Board of Trustees seeks an Executive Director to implement the mission in creative ways and further the progress of the Rufus Porter Museum through the expansion of the permanent exhibits on Rufus Porter plus yearly special exhibits, enhancing programs that will continue to draw diverse visitors and increase membership, and directing the organization as it continues its capital campaign efforts to raise funds for a third museum building.

    The successful candidate will have leadership skills to represent the organization effectively to all stakeholders and the public. He or she will be an experienced and well-organized professional of integrity and dedication who enjoys taking on new challenges and multi-tasking. He or she will have a firm grasp of museum best practices and non-profit management. The position requires proven experience in long-range planning, creative program development, donor stewardship, fundraising, grant writing, and project management.


    A Bachelor’s degree is required in a relevant area of study, a minimum of 3 years museum management or related experience. A Master’s degree in a related field is preferred. Familiarity with databases such as PastPerfect, DonorSnap, and accounting software like Quickbooks desired. The position is 40 hours a week.

    To Apply:

    Please send resume with cover letter including references and salary requirements to Search Committee at

    Qualified candidates will be contacted on a rolling basis.

    Job Type: Full-time

    Ability to commute/relocate:

    • Bridgton, ME 04009: Reliably commute or planning to relocate before starting work (Required)

    Willingness to travel:

    • 25% (Preferred)

    Work Location: In person

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